ADMINISTRATIVE COORDINATOR PAKISTAN M/F

Secours Islamique France; Islamabad; On-site; PKR 1,004,000 - 1,674,000; Full time

Benefits offered by this job

Per diem

Guesthouse

Health insurance

Job summary

Secours Islamique France is seeking an Administrative Coordinator to lead the finance teams in the mission based in Islamabad. Reporting to the Head of Mission, you will guide accounting, budgeting, cash management, and reporting to ensure compliant operations.

Key requirements include a 5-year higher education diploma, at least 3 years of NGO field or head office control experience, and fluent English. The contract is 6 months, full-time, renewable, with per diem and health coverage.

Qualifications

• Diploma required: 5 years' higher education (business school, management and business administration).
• Minimum Experience: At least 3 years' experience as a field administrator and/or experience in management control at the head office of an NGO.
• Management and writing skills, very good contextual analysis skills (security management, humanitarian context, etc.).
• Proficiency in project cycle management and IT tools
• Ability to quickly assess administrative shortcomings and implement corrective measures
• Managerial skills and ability to work both in an emergency and on major projects
• Rigour, professionalism and responsiveness, especially in emergency situations, and the ability to deploy rapidly in the field
• Fluent English essential.

Responsibilities

• Contribute to the mission’s operational strategy and decision-making by analyzing challenges and proposing solutions
• Oversee accounting procedures, ensure accurate data entry, and manage budget preparation, including project and annual budgets
• Define and update cash management procedures, ensure proper bank reconciliation, and organize fund transfers as needed
• Supervise recruitment, onboarding, and performance management of administrative and finance staff
• Compile and submit regular administrative and financial reports to the Head of Mission.

Skills

Fluent English

Contextual analysis

Management control

Project cycle management

IT tools

Education

5-year higher education in business/management

Tools

IT tools

Job description

Reporting to the Head of Mission, the Administrative Coordinator will be in charge of managing the finance teams in the mission.
Your main tasks will be as follows (non-exhaustive and evolving list):

• Contribute to the mission’s operational strategy and decision-making by analyzing challenges and proposing solutions ;

• Oversee accounting procedures, ensure accurate data entry, and manage budget preparation, including project and annual budgets ;

• Define and update cash management procedures, ensure proper bank reconciliation, and organize fund transfers as needed ;

• Supervise recruitment, onboarding, and performance management of administrative and finance staff ;

• Compile and submit regular administrative and financial reports to the Head of Mission.

• Diploma required: 5 years' higher education (business school, management and business administration) ;

• Minimum Experience : Atleast 3 years' experience as a field administrator and/or experience in management control at the head office of an NGO required ;

• Management and writing skills, very good contextual analysis skills (security management, humanitarian context, etc.) ;

• Proficiency in project cycle management and IT tools ;

• Ability to quickly assess administrative shortcomings and implement corrective measures ;

• Managerial skills and ability to work both in an emergency and on major projects ;

• Rigour, professionalism and responsiveness, especially in emergency situations, and the ability to deploy rapidly in the field ;

• Fluent English essential.

Conditions :

• 6 months, full time, renewable;

• Contract start date: Immediately ;

• Remuneration according to profile;

• Per diem, guesthouse;

• Health insurance - 60% covered by SIF;

• Repatriation/liability insurance - 100% covered by SIF;

• Break allowance during the 3 and 9 month breaks;

• Airfare to and from the mission location to home - paid by SIF at 6 and 12 months.

A Committed HR Policy:

Secours Islamique France considers diversity a strength. We therefore review all applications, provided they demonstrate the skills required for the position to be filled.

As a humanitarian NGO, SIF is committed to respecting the humanitarian principle of “Do No Harm” and ensures that the safety of our beneficiaries (including children), employees, volunteers, partners, and service providers is a primary consideration in all of its activities.

SIF maintains a zero-tolerance policy toward any form of fraud, corruption, psychological/sexual harassment, abuse or violence of any kind, and, more broadly, any breach of legislation, regulations, the Child Safeguarding Policy (CSP), or the internal code of conduct, both at headquarters and in the field.

In line with these principles, this position is subject to a criminal record check as well as professional reference checks.

Our charter is a genuine commitment: we mobilise all of our staff to promote, share, and uphold the principles set out.

Together, let’s rise to the challenge for a solidarity that transcends differences.