ADMINISTRATIVE COORDINATOR PAKISTAN M/F

Coordination Sud; Islamabad; On-site; PKR 13,839,000 - 22,142,000; Full time

Benefits offered by this job

Health insurance – 60% covered by SIF

Repatriation/liability insurance – 100

Airfare to mission location – paid by

Break allowance during breaks

Job summary

SIF is seeking an Administrative Coordinator for an international assignment, reporting to the Head of Mission. The role focuses on managing the finance teams in the mission, ensuring robust budgeting, reporting, and administrative oversight across emergency and development contexts.

Required are a diploma in business/management and at least 3 years of NGO field administration or head office control experience.

Qualifications

• Diploma required: 5 years’ higher education in business/management.
• Minimum 3 years’ experience as a field administrator or in management control at NGO head office.

Responsibilities

• Oversee accounting procedures and budget preparation for the mission.
• Define and update cash management procedures and organize fund transfers.
• Supervise administrative and finance staff recruitment, onboarding, and performance.
• Compile and submit regular administrative and financial reports to Head of Mission.

Skills

Budgeting & financial oversight

Staff supervision

Report writing

Contextual analysis

Project cycle management

Security management

Education

5 years higher education in business/management

Tools

Budgeting software

Job description

Fonctions

Created in 1991, SIF is an international non-governmental relief and development organization (NGO). SIF acts in strict neutrality, without distinction of origin, gender or religion, and is dedicated to alleviating the suffering of the world’s most deprived populations.

This position is intended for candidates seeking an international assignment and requires availability for an assignment outside their country of origin.

Mission

Reporting to the Head of Mission, the Administrative Coordinator will be in charge of managing the finance teams in the mission.

Your main tasks will be as follows (non-exhaustive and evolving list):

• Contribute to the mission’s operational strategy and decision-making by analyzing challenges and proposing solutions;
• Oversee accounting procedures, ensure accurate data entry, and manage budget preparation, including project and annual budgets;
• Define and update cash management procedures, ensure proper bank reconciliation, and organize fund transfers as needed;
• Supervise recruitment, onboarding, and performance management of administrative and finance staff;
• Compile and submit regular administrative and financial reports to the Head of Mission.
• Diploma required: 5 years’ higher education (business school, management and business administration);
• Minimum Experience: Atleast 3 years’ experience as a field administrator and/or experience in management control at the head office of an NGO required;
• Management and writing skills, very good contextual analysis skills (security management, humanitarian context, etc.);
• Proficiency in project cycle management and IT tools;
• Ability to quickly assess administrative shortcomings and implement corrective measures;
• Managerial skills and ability to work both in an emergency and on major projects;
• Rigour, professionalism and responsiveness, especially in emergency situations, and the ability to deploy rapidly in the field;
• 6 months, full time, renewable;
• Remuneration according to profile;
• Health insurance – 60% covered by SIF;
• Repatriation/liability insurance – 100% covered by SIF;
• Break allowance during the 3 and 9 month breaks;
• Airfare to and from the mission location to home – paid by SIF at 6 and 12 months.

SIF considers diversity a strength. We therefore review all applications, provided they demonstrate the skills required for the position to be filled.

As a humanitarian NGO, SIF is committed to respecting the humanitarian principle of “Do No Harm” and ensures that the safety of our beneficiaries (including children), employees, volunteers, partners, and service providers is a primary consideration in all of its activities.

SIF maintains a zero-tolerance policy toward any form of fraud, corruption, psychological/sexual harassment, abuse or violence of any kind, and, more broadly, any breach of legislation, regulations, the Child Safeguarding Policy (CSP), or the internal code of conduct, both at headquarters and in the field.

In line with these principles, this position is subject to a criminal record check as well as professional reference checks.

Our charter is a genuine commitment: we mobilise all of our staff to promote, share, and uphold the principles set out.

Together, let’s rise to the challenge for a solidarity that transcends differences.