Accounts Payable Specialist (US Based Company)

Prime System Solutions; Lahore; On-site; PKR 1,400,000 - 2,000,000; Full time

Job summary

A financial services company is seeking an Accounts Payable Specialist to manage the payment process and ensure timely payments to vendors. The ideal candidate will have relevant accounts payable experience and be fluent in English. Responsibilities include processing invoices, reconciling accounts, and collaborating with both internal departments and external vendors.

Qualifications

• Relevant experience in accounts payable.
• Fluency in English.

Responsibilities

• Manage the full accounts payable cycle.
• Process and review vendor invoices.
• Reconcile vendor statements and resolve discrepancies.
• Maintain organized accounts payable records.
• Assist in month-end and year-end closing activities.

Job description

Job Title: Accounts Payable Specialist

Work Schedule: American (EST)

Work Arrangement: Onsite/Hybrid

Please apply for the role if you have relevant experience for this role and are fluent in English.

Job Overview

The Senior Accounts Payable Specialist manages the payment process, verifies and processes invoices, and ensures timely and accurate payments to vendors and suppliers. This role involves maintaining accurate financial records, reconciling accounts, resolving payment discrepancies, and collaborating with internal departments and external vendors.

Key Responsibilities

• Understand and follow the client. This is our set of standards and processes that produce a predictable result for the client. You must be aware of and maintain our standards
• Manage the full accounts payable cycle
• Process and review vendor invoices for accuracy, completeness, and adherence to company policies and procedures
• Verify and match invoices with purchase orders and receiving documentation to ensure proper authorization and receipt of goods or services
• Code and enter invoices into the accounting system accurately and promptly.
• Reconcile vendor statements and resolve any discrepancies or outstanding issues
• Process and prepare payment runs, including checks, electronic transfers, and ACH payments, ensuring accuracy and adherence to payment terms
• Oversee approvals of expense reports and the credit card program
• Collaborate with internal departments to obtain necessary approvals and resolve any invoice or payment-related issues
• Handle and resolve complex inquiries by the accounts payable team
• Respond to vendor inquiries and resolve payment discrepancies in a professional and timely manner
• Develop and maintain metrics that demonstrate the performance of the team and areas for development/efficiency
• Assist in month-end and year-end closing activities, including preparing accruals and reconciling accounts payable balances
• Maintain organized and accurate accounts payable records and documentation
• Stay up to date with accounts payable best practices and changes in accounting regulations
• Assist Finance leadership in the analysis of AP-related information, contributing to strategic decision-making
• Provide guidance and mentorship to other accounts payable specialists (s) on the team

Additional Responsibilities

• Maintain accurate and real-time timesheets
• Receive mentoring and feedback from peers and others
• Where appropriate, escalate complicated issues to a more senior resource or other appropriate teams
• Actively Participate in Team Huddles, L10 Meetings, One-on-One Meetings, and any other Team Meetings
• Attend training & team meetings as required
• Ensure work aligns with client standards
• Assist client team members as required
• Maintain constant and clear communication with clients and colleagues
• Collaborate with all client departments to maximize client satisfaction
• Continuously provide feedback to help improve processes and procedures to provide superior service
• Provide or facilitate timely responses and guidance to client requests
• Maintain documentation, processes, and standards through the change management processes
• Maintain an in-depth knowledge of the products and services that are offered
• Additional duties as required