Xactimate Virtual Assistant

Outsource Access, Inc.; Cagayan de Oro; On-site; PHP 400,000 - 700,000; Full time

Benefits offered by this job

HMO health insurance

Group life insurance

Paid leave credits

Overtime pay

13th month pay

Job summary

Outsource Access, Inc. is seeking an experienced Xactimate specialist for a remote role. You will transform field notes, sketches, Matterport scans, and photos into precise property damage estimates and defendable line items within Xactimate.

You'll draft comprehensive supplement packages, organize moisture logs and photos for audits, and coordinate with insurance adjusters to accelerate approvals while ensuring compliance with carrier guidelines.

Qualifications

• 2–5 years drafting mitigation and reconstruction estimates in Xactimate (X1 or Online).
• Xactimate certification is a plus.
• Deep understanding of restoration/construction terminology and IICRC standards.
• Excellent written and verbal English skills for negotiations with adjusters.
• Comfort with industry tools and data management in CRM/estimating software.

Responsibilities

• Transform field notes, sketches, Matterport scans, and photos into accurate Xactimate estimates.
• Draft comprehensive, evidence-backed supplement packages for required project costs.
• Compile moisture logs, psychrometric data, and labeled field photos for audits.
• Proactively manage workflows and follow up with insurance adjusters to accelerate approvals.

Skills

Xactimate drafting

English communication

Xactimate proficiency

Tools

CompanyCam

Encircle

JobNimbus

Dash

Restoration Manager

Job description

This is a remote position.

What We Do

At Outsource Access, we help property restoration professionals and insurance claims teams scale their operations seamlessly. We don't just process paperwork, we make sure every property damage estimate is fast, precise, and fully optimized to eliminate profit leakage and compress the claims cycle.

How You’ll Make a Difference

• Turning Data into Dollars: You will transform raw field notes, sketches, Matterport scans, and scope photos into highly accurate, defensible line-item property damage estimates within Xactimate, ensuring no revenue is left on the table.

• Winning the Supplement Battle: You will meticulously analyze original carrier estimates against actual site conditions to draft comprehensive, evidence-backed supplement packages that justify necessary project costs.

• Bulletproofing the Documentation: You will compile and organize crucial supporting evidence—including moisture logs, psychrometric data, and labeled field photos—to ensure strict compliance with carrier guidelines and seamless audits.

• Driving the Claims Cycle: You will proactively manage workflows and systematically follow up with insurance adjusters to accelerate approvals, keeping restoration projects moving forward without delay.

Requirements

Is This You?

• An Xactimate Specialist: You have at least 2–5 years of hands‑on experience drafting mitigation and reconstruction estimates inside Xactimate (X1 or Online). If you have an Xactimate certification, that’s a massive plus.

• Restoration & Construction Literate: You possess a deep understanding of residential or commercial property restoration, construction terminology, IICRC standards, and standard insurance billing mechanics.

• A Confident Communicator: You possess excellent written and verbal English skills, allowing you to professionally and confidently navigate tough negotiations and interactions with insurance adjusters.

• Tech‑Savvy: You easily navigate industry‑standard tools like CompanyCam, Encircle, and CRM databases (such as JobNimbus, Dash, or Restoration Manager) to keep data organized and up to date.

• Your Home Office: You have a reliable, high‑speed internet connection, a distraction‑free workspace, and a dependable computer set‑up capable of running heavy estimating software efficiently.

Benefits

Why You’ll Love Being Part of the OAmazing Team

You’re not just taking a job, you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you:

Your Wellness & Security

Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.

Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net.

Time to Recharge — Guilt‑Free: We support your well‑being — with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home.

Support You Can Count On: We take care of all government‑mandated benefits, so everything is handled properly and on time.

Your Financial Rewards

Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that.

Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours.

13th Month Pay: A well‑earned bonus to celebrate the results of your year’s effort.