Workforce Supervisor

Qualfon; Cebu City; On-site; PHP 600,000 - 800,000; Full time

Job summary

Qualfon in Cebu City, Philippines is seeking a Workforce Supervisor to manage site workforce functions, including headcount, forecasting, reporting, capacity planning, and strategic process improvements. You will lead a team of Real-Time Analysts, Workforce Analysts, Schedulers, and Reporting Analysts in close collaboration with the Workforce Manager.

The role focuses on delivering accurate forecasts, actionable insights, and scalable staffing plans to meet client and internal requirements,

Qualifications

• Bachelor's degree in Management or related field.
• Experience with database management and MS Office tools (Access, Excel, Project, PowerPoint).
• 2–4 years in the workforce management field.

Responsibilities

• Team Management: lead and evaluate Real-Time Analysts, Workforce Analysts, Schedulers, and Reporting Analysts.
• Strategic Planning: assist in creating strategies, initiatives, and solutions to improve productivity.
• Reports Management: create, present, and deliver critical workforce reports.
• Forecasting: run short- and long-term headcount forecasts and manage attrition and leave impacts.
• Capacity Planning: ensure sufficient seat capacity and optimize site usage.
• Attend client meetings and collaborate with Ops leaders to share workforce data.

Skills

Team management

Forecasting

Capacity planning

Reporting

Strategic planning

Mentoring

Data analysis

Education

Bachelor's degree in Management or related field

Tools

MS Access

Excel

MS Project

PowerPoint

Job description

This position is responsible for managing the site Workforce functions, which include management of workforce personnel, headcount, forecasting, reporting, capacity planning, and strategic planning for workforce process improvements. The Workforce Supervisor is responsible for a team composed of Real-Time Analysts, Workforce Analysts, Schedulers, and Reporting Analysts. This role reports to and works in collaboration with the Workforce Manager in ensuring that the client and internal workforce requirements and deliverables are met.

Responsibilities

• 1. Team Management
  • a. Ensures that all RTA (Real Time Analyst) deliverables are accurate and sent timely
  • b. Provides support to the team and reinforces RTA-related directives down to Operations Management
  • c. Conduct regular performance evaluations with the team
  • d. Review the workforce-related metrics opportunities with the team and determine how we can improve in collaboration with Operations leaders
  • e. Lead and develop team members to be highly motivated, efficient, and customer-centric mindset
• 2. Strategic Planning
  • a. Assist Workforce Manager in strategic planning and achievement of business unit goals by developing strategies, initiatives, and solutions to improve productivity and respond to complex workforce management issues, trends, and opportunities
  • b. Assist the Workforce Manager in identifying risks and issues, and provide options and practical advice to management and stakeholders on any workforce management matters
• 3. Reports Management
  • a. Create and develop reports to be used in making critical decisions
  • b. Present data analysis and recommendations
  • c. Deliver required reports timely and accurately
  • d. Design templates for workforce management use
• 4. Forecasting
  • a. Run short- and long-term headcount and FTE forecasts (weekly, monthly, yearly)
  • b. Manage shrinkages (Leave of absence, Leaves, Suspension, Attrition, Absenteeism)
  • c. Ensure FTE variance between forecast and actual shouldn't be more than the goal
  • d. Provide new hire requirements for recruitment based on forecast
  • e. Analyze and forecast based on past and present data trends
• 5. Capacity Planning
  • a. Ensure we have enough seat capacity to accommodate the required headcount reporting to site
  • b. Ensure the site is maximized and give recommendations to Site Directors
  • c. Determine the production capacity needed by an organization to meet changing demands of the client
• a. Attend meetings/conferences with the client as needed
• b. Meet/Collaborate with Ops leaders and share relevant information related to workforce management
• a. Attend training incumbent to the job and skill enhancement
• b. Look for learning opportunities that will increase productivity and efficiency of the team
• c. Facilitate regular mentoring sessions to direct reports
• d. Explore tools/systems / softwares to enhance internal/external processes of the organization

Qualifications

• Completed a Bachelor's degree in Management or a computer-related course
• Must know database management and spreadsheet software, as well as MS Office applications
• (MS Access, Excel, MS Project, PowerPoint)
• Must have 2 - 4 years of experience in the Workforce field