WFH Executive Assistant & Finance Coordinator

BruntWork; Metro Manila; Remote; PHP 1,058,000 - 1,323,000; Part time

Benefits offered by this job

Health insurance coverage for eligible

Permanent work from home

Immediate hiring

Job summary

BruntWork in Australia is hiring an Executive Assistant to support the CEO and run the finance and sales admin. You will manage the CEO's diary and travel, prepare documents, and handle personal tasks while also processing invoices, reconciliations and supplier payments.

You’ll use Xero, Cin7, Monday.com and Google Workspace daily. This independent contractor role offers a varied workload across finance, sales and operations, with a chance to improve processes and automation.

Qualifications

• 1+ years as an Executive Assistant or EA/finance admin to a senior leader.
• Hands-on Xero invoicing, bills, reconciliations and overdue follow-up.
• Excellent written English and high accuracy.
• Discretion with confidential financial/personal information.
• Reliable internet with a backup, quiet work space.

Responsibilities

• Manage the CEO's diary and travel bookings.
• Research topics, prepare documents and follow up actions.
• Handle personal and family admin tasks.
• Raise customer invoices and credit notes; manage customer portals.
• Monitor receivables, reconcile and manage credit control.
• Process, match and reconcile supplier invoices.
• Process customer and sales orders in Cin7; verify pricing/docs.
• Keep records across Cin7 and Monday.com; follow up orders to avoid stalls.

Skills

Excellent written English

Discretion with confidential info

Own your work

Strong attention to detail

Education

Bookkeeping training or qualifications

Tools

Xero

Cin7

Monday.com

Google Workspace

Job description

Overview

Support the CEO of a growing Australian manufacturer, and run the finance and sales admin that keeps the business moving. From the CEO's diary and travel to invoices and orders, you'll be the person the CEO relies on to get things done.

About us

We're an Australian manufacturer of prefabricated waterproofing systems for the construction industry. We make our products in Melbourne and supply builders, modular construction companies and major hardware retailers across Australia, including Bunnings and Mitre 10.

We're growing, and we care about doing things better: better products, better technology and better ways of working. This role is a big part of that. Our Australian team handles all customer contact, so you can focus on running the back office well.

Schedule

• Monday to Friday, 9:00am–6:00pm AEST, 35 hours or more per week.

What you'll do

Executive and personal assistance

• Manage the CEO's diary and book travel

• Research topics, prepare documents and follow up on actions

• Help with personal and family admin

You’ll also run the company's day-to-day finance and sales admin: about 165 sales orders, 165 sales invoices and 70 supplier invoices a month. The volume is steady, which leaves room for you to improve how the work gets done.

Finance (AR/AP)

• Raise customer invoices and credit notes, and manage customer portals such as Bunnings and IHG

• Monitor receivables, run reconciliations and handle credit control admin

• Process, match and reconcile supplier invoices

• Manage the finance inbox

Sales administration

• Process customer purchase orders and sales orders in Cin7

• Check order details, pricing and documentation before anything goes out

• Keep records accurate across Cin7 and Monday.com

• Follow up internally so orders don't stall

What you'll bring

You’ll suit this role if you like owning your work, notice when a number doesn't add up, and would rather fix a process than keep working around it.

Must have

• 1+ years as an Executive Assistant, or in a role combining EA work and finance admin, ideally supporting a business owner or senior leader

• Hands-on Xero experience: invoicing, bills, bank reconciliations and following up overdue accounts

• Excellent written English

• A high level of accuracy, with the habit of checking your own work

• Discretion with confidential financial and personal information

• Reliable internet with a backup connection, and a quiet place to work

Nice to have

• Cin7, or another inventory or order system such as Unleashed or DEAR

• Experience with retailer supplier portals or EDI

• Monday.com and Google Workspace

• A background in manufacturing, wholesale or distribution

• Bookkeeping training or qualifications

Why you'll want this role

• Work one-on-one with the CEO. Your work is visible, and you'll see how a growing business is run.

• Real variety. You'll move between finance, sales and operations instead of doing one task all day.

• Room to improve things. We use Xero, Cin7, Monday.com and Google Workspace, and we want your ideas on automation and better processes.

Independent Contractor Perks

• Health insurance coverage for eligible locations

• Permanent work from home

• Immediate hiring