Virtual Team Assistant (AU)

D&V Philippines Outsourcing, Inc.; Makati; On-site; PHP 391,000 - 725,000; Full time

Benefits offered by this job

Health and wellness benefits

Vacation and sick leave credits

Yearly bonuses

Training and certifications

CPD Training Assistance

Job summary

D&V Philippines Outsourcing, Inc. is hiring a Virtual Team Assistant (AU) to support corporate secretarial and compliance workflows. The role handles invoicing, document preparation, and day-to-day admin tasks within a hybrid setup in Manila.

You will work with the Business Services team, gaining exposure to Australian corporate practices and software systems, while ensuring accuracy and confidentiality in all duties.

Qualifications

• Bachelor's degree in business administration or related field.
• Minimum 2 years in an administrative role for an Australian corporate entity.
• Experience in corporate administration, professional services, or Australian corporate environment.
• Proficiency in MS Office and standard admin tasks; client file maintenance and invoicing.

Responsibilities

• Assist with ASIC corporate secretarial / compliance support.
• Prepare fees and client invoicing.
• Manage ATO/ASIC correspondence and lodgements.
• Collate electronic documents for client meetings and signature.
• Maintain client files and manage document workflows.
• Prepare and revise correspondence and other documents.
• Reconcile corporate cards and prepare supplier invoice requests.
• General administration activities and proactive support to Business Services team.

Skills

Administrative support

English communication

Microsoft Office

Attention to detail

Independence and teamwork

Client invoicing

Education

Bachelor's degree in Business Administration

Tools

CAS

Reckon APS

Virtual Cabinet

Microsoft Teams

Job description

Job Title:

• Virtual Team Assistant (AU)

Work Setup & Schedule:

• 7:00 AM - 4:00 PM

• Hybrid

What you’ll be doing:

• Assist with ASIC corporate secretarial / compliance support.

• Prepare fees and client invoicing.

• Manage ATO/ASIC correspondence and lodgements.

• Collate electronic documents for client meetings and signature.

• Maintain client files.

• Prepare and revise correspondence and other documents.

• Reconcile corporate cards and prepare supplier invoice requests.

• General administration (i.e. filing, archiving, document collation) as required.

• Provide proactive administration support to the Business Services team to promote effective

• On the job training to be provided as required:

  • Microsoft Teams

  • CAS (Corporate Secretarial Software)

  • Reckon APS (Practice Management System)

  • Virtual Cabinet (Document Management System)

  • Various internally developed tools and other programs/systems as and when required

What will make you a great fit:

• Non- Negotiable Qualifications:

  • Education: Graduate of any business administration or related course

  • Years of Experience: Minimum 2 years of experience working in an administrative role for an Australian corporate entity

  • Industry Exposure: Corporate administration, professional services, or Australian corporate environment

  • Technical Skills: Corporate administration support; document preparation and management; client file maintenance; invoicing and fee preparation; ASIC/ATO correspondence and lodgements; reconciliation support; general administrative tasks

  • Soft Skills: Excellent written and verbal English skills; well-organized and detail-oriented; proactive approach; ability to work independently and as part of a team; strong communication and responsiveness

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

  • Language Requirements: Strong written and verbal English skills

  • Ability to provide proactive administrative support and manage multiple tasks while maintaining accuracy and confidentiality

• Preferred Qualifications:

  • Years of Experience: Experience supporting accounting, business services, or professional services team

  • Industry Exposure: Australian accounting firm or corporate services environment

  • Technical Skills: Experience with ASIC corporate secretarial/compliance support, client lodgements, and corporate documentation

  • Soft Skills: Strong attention to detail, adaptability, willingness to learn new systems, and ability to build positive team relationships

  • Accounting System/ Software experience or knowledge: Experience with CAS (Corporate Secretarial Software), Reckon APS (Practice Management System), Virtual Cabinet (Document Management System), Microsoft Teams, or similar systems
    

What D&V Philippines can offer you:

D&V Philippines is a place where you can build and grow yourcareer because we invest in your training and development. You’llbe a key player in our mission to deliver high-quality, cost-effectivefinance and accounting services for CFOs and professionalservices firms in Australia, Asia-Pacific, Europe, the United States,and the United Kingdom.

You’ll also get to enjoy these perks on top of the essentialemployee benefits:

• Competitive salary with non-taxable allowances

• Health and wellness benefits

• Vacation and sick leave credits

• Yearly company and employee performance bonuses

• Free meal during office days

• Parent-friendly office

• Training and certifications

• CPD Training Assistance and PRC license renewal reimbursement

• Year-round employee engagement activities