VIRTUAL ASSISTANT, PROPERTY (HOTO)

Bespoke Habitat; Cebu City; On-site; PHP 279,000 - 391,000; Full time

Job summary

Bespoke Habitat in Cebu is seeking a proactive Virtual Assistant (HOTO) to coordinate schedules and operations for the team, ensuring smooth updates for stakeholders.

You will manage handovers for tenants moving in or out, coordinate deliveries, and work with the operations team to maintain high service standards on the ground. Strong organizational and communication skills are essential, along with proficiency in Excel and Google Workspace.

Qualifications

• Strong organizational ability to manage multiple schedules.
• Excellent interpersonal and communication skills for stakeholder coordination.
• Detail-oriented and proactive in adapting to changes.
• Comfort with Excel and Google Workspace tools.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Coordinate schedules for the operations team.
• Arrange and update handovers for tenants moving in or out.
• Arrange inventory delivery for existing tenants.
• Collaborate with operations to maintain service standards.
• Keep detailed records of handover schedules and deliveries.

Skills

Organizational skills

Interpersonal skills

Communication

Attention to detail

Independent work

Teamwork

Tech-savvy

Tools

Microsoft Excel

Google Calendar

Google Sheets

Job description

HOTO (VA) role based in Cebu, coordinating schedules and operations for the team while ensuring smooth coordination between stakeholders.

Key responsibilities

Coordinate schedules for the operations team.

Ensure smooth coordination between various stakeholders by arranging efficient schedules and providing prompt updates.

Facilitate the smooth transition process for tenants who are moving in or moving out, and inventory delivery for existing tenants.

Collaborate with the operations team to maintain high standards of service and customer experience.

Keep detailed records of handover schedules and delivery arrangements.

About you

Strong organizational skills to manage multiple schedules effectively.

Excellent interpersonal and communication skills to ensure seamless transitions for the operations team and the tenants on the ground.

Attention to detail in arranging the schedule and promptly react to changes required.

Ability to work efficiently in a dynamic fast-paced environment and adaptable to changes.

Demonstrate ability to work independently and resourcefully.

Proficiency with technology and willingness to learn new systems. Able to use Microsoft Excel, Google calendar and sheets.

Positive attitude and strong teamwork skills.

Your application will include the following questions:

• Which of the following statements best describes your right to work in the Philippines?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Virtual Assistant?
• Which of the following types of qualifications do you have?