Virtual Assistant

MicroSourcing International; Mandaluyong; Hybrid; PHP 502,000 - 725,000; Full time

Benefits offered by this job

Competitive rewards

Healthcare coverage

PTO with cash-out

Group life insurance

Performance bonuses

Job summary

MicroSourcing International in Manila seeks an experienced Virtual Assistant to provide high‑quality administrative support to senior Advisory teams across Australia. You will manage diaries, coordinate travel, and handle day‑to‑day tasks with attention to detail.

The role requires strong organisational and communication skills, and comfort working across multiple time zones in a fast‑paced, professional services environment.

Qualifications

• 2-5+ years experience as a Virtual Assistant or Executive Assistant.
• Proven ability to support multiple stakeholders simultaneously.
• Strong diary management and travel coordination experience.
• Excellent organisational skills with high attention to detail.
• Strong written and verbal English communication.
• Proficient in Microsoft Office and virtual meeting tools.
• Reliable, discreet, service-oriented approach.

Responsibilities

• Provide diary and calendar management for Sydney- and Melbourne-based stakeholders across time zones.
• Coordinate domestic and international travel for Advisory team members.
• Manage meeting logistics, agendas, and follow-up actions.
• Assist with ad hoc requests such as bookings and events.
• Serve as a reliable day-to-day administrative support contact for Australia Advisory teams.
• Monitor inboxes and assist with scheduling requests.
• Prepare documents and presentations using Word, Excel, PowerPoint.
• Support internal Advisory activities and expense submissions.
• Maintain records, trackers, and simple reports.

Skills

VA experience

Multiple stakeholders

Diary management

Travel coordination

Organisational skills

English communication

MS Office & meeting tools

Discreet & reliable

Senior leaders support

Global teams interaction

Expense management familiarity

Proactive mindset

Independent worker

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Zoom

Job description

Job Description: Discover your 100% YOU with MicroSourcing!

Position: Virtual Assistant

Work setup & Shift: Dayshift | Hybrid

Site: Cyberscape Beta, Ortigas

You’ll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

About The Position

We are looking for a Virtual Assistant to provide high-quality administrative and coordination support to multiple stakeholders based in Sydney and Melbourne. This role is focused primarily on diary management, travel coordination, and day-to-day administrative support for senior Advisory team members.

The role is well suited to an experienced Virtual Assistant or Executive Assistant who is highly organised, service-oriented, and comfortable supporting multiple stakeholders across multiple time zones. The successful candidate will be proactive, detail-oriented, and confident managing competing priorities in a fast-paced, professional services environment.

Key Responsibilities

Top Priority Tasks

• Providing diary and calendar management support for Sydney- and Melbourne-based Advisory stakeholders, including scheduling internal and external meetings across multiple time zones.
• Coordinating domestic and international travel arrangements for Advisory team members, including flights, accommodation, and ground transport.
• Managing meeting logistics such as video conferencing links, agendas, and follow-up actions.
• Supporting ad hoc requests such as restaurant bookings, client dinners, off-site logistics, and internal team events.
• Acting as a reliable point of contact to ensure smooth day-to-day administrative support for the Australia Advisory teams.

Other Important Tasks

• Monitoring inboxes and assisting with meeting coordination and scheduling requests.
• Preparing, formatting, and collating documents and presentations using Word, Excel, and PowerPoint.
• Supporting and coordinating the internal activities of the Advisory team such as internal events, off-sites, and training.
• Supporting expense claim preparation and submission in line with internal processes.
• Maintaining accurate records, trackers, and simple reports (e.g. travel schedules,meeting logs).
• Providing general administrative support to the Advisory team as required.

What We Offer

• The opportunity to contribute to a rapidly growing international business
• A dynamic, intellectually stimulating and demanding yet supportive environment
• A collaborative and inclusive global team culture
• Competitive compensation aligned with experience and local market benchmarks
• Opportunities to develop skills through exposure to senior stakeholders and complex coordination tasks
• Working hours will align primarily with the time zones of supported stakeholders (Australian Eastern Time), with some flexibility required.
• The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership and pregnancy and maternity.

Required Attributes

What we are looking for

• 2-5+ years experience as a Virtual Assistant, Executive Assistant, or similar administrative support role.
• Proven experience supporting multiple stakeholders simultaneously
• Strong diary management and travel coordination experience
• Excellent organisational skills with high attention to detail
• Strong written and verbal communication skills in English
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual meeting tools (e.g. Teams, Zoom)
• Reliable, discreet, and service-oriented approach
• Desirable attributes
• Experience supporting senior leaders or Advisory / consulting teams
• Experience working with global teams across multiple time zones
• Familiarity with expense management or internal administrative systems
• Proactive mindset with the ability to anticipate needs and solve problems
• independently

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply

Requirements: