Vacancies : Clerical/Admin Assistant (Part-Time, Term-Time) (Fixed Term)

West Dunbartonshire Council; Zamboanga del Sur; On-site; PHP 1,496,000 - 1,995,000; Part time

Benefits offered by this job

LGPS pension

25 days annual leave increasing with/

Wellbeing support

Job summary

West Dunbartonshire Council is seeking a part-time Early Learning & Childcare Centre administrator to support the nursery operations. You will handle clerical tasks, respond to enquiries, maintain accurate records, and ensure a smooth office environment.

The role is fixed-term until 03/01/2027, term-time, with pro-rata salary for hours worked. Proficiency in Microsoft Office and good organisational skills are essential for success.

Qualifications

• Proficiency in Microsoft Office and data handling
• Strong organisational and communication skills
• Experience in reception or front-desk duties preferred
• Ability to manage and maintain records in computerised systems

Responsibilities

• Manage and maintain nursery data and records
• Provide a welcoming, professional reception service in person and by phone
• Support transport and outings arrangements and cash handling
• Assist with photocopying, filing, and document preparation

Skills

Microsoft Office

Organisational skills

Communication skills

Reception duties

Tools

Office software

Job description

Job Description

This post is Fixed Term until 03/01/2027, this post is part-time, term-time the salary will be pro-rata to the hours worked.

Work pattern for this post will be Monday - Friday 9.00am - 12.00pm or hours agreed with the Head Teacher which meet the needs of the service.

Reporting directly to the Head Teacher and Lead ELC Officer, you will be responsible for the effective and efficient delivery of a comprehensive clerical and administrative service supporting the operations of an Early Learning & Childcare Centre.

You will ensure the smooth running of the nursery office and provide a welcoming, professional reception service, responding to all enquiries both by telephone and in person.

Your duties will include managing and maintaining nursery data, ensuring all records are accurate, up to date, and stored appropriately on the relevant computerised systems.

General office responsibilities will include photocopying, filing, document preparation, mail distribution, assisting with the arrangement of transport and outings, and routine cash‑handling tasks such as receiving and recording payments for school activities and uniforms.

Proficiency in Microsoft Office is essential, along with strong organisational and communication skills.

Requirements

This post is considered as Regulated Work with Children under the Protection of Vulnerable Groups (Scotland) Act 2020 and as such membership with the PVG scheme is essential. Further details of this scheme can be found here.

Preferred applicants will be required to become members of the relevant PVG scheme, or undergo a PVG Scheme update check prior to a formal offer being made by West Dunbartonshire Council.

Benefits

WDC was voted one of the top ten flexible employers and prides itself in providing flexible working to support work life balance. In addition to this there are also additional benefits:

• Access to the Local Government pension scheme (LGPS) with an employer’s contribution of at least 19.3% and all associated benefits


• A minimum of 25 days annual leave, increasing a day each year up to 35 days as well as 8 fixed public holidays each year


• Access to employee wellbeing supports including occupational health & counselling if ever you need help and support

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