US Payroll, Time & Attendance Specialist

Ivoclar; Carmen; Hybrid; PHP 391,000 - 580,000; Full time

Benefits offered by this job

Hybrid working set-up

Learning & development tailored to you

Attractive benefits

Job summary

Ivoclar is seeking a Payroll Operations professional in the Philippines, Cavite with experience in payroll and time/attendance processing. You will manage calendars, data collection, and ensure accurate records while coordinating with People & Culture and payroll vendors.

The role requires a Bachelor's degree and at least 2 years of payroll experience, including familiarity with payroll software, data privacy, and HR concepts. A hybrid working setup is offered to support work-life balance.

Qualifications

• Bachelor’s degree required.
• Minimum 2 years’ payroll processing experience.
• Experience with payroll and time/attendance software; US payroll experience required.
• Knowledge of employment laws and HR basics including leaves and benefits.

Responsibilities

• Support and/or run payroll workflows for various Legal Entities.
• Maintain payroll records and ensure data accuracy.
• Perform pre- and post-payroll validation and resolve discrepancies.
• Coordinate with People & Culture and payroll vendors for smoother processes.
• Administer time & attendance systems and ensure timely data transfers.
• Ensure compliance with privacy laws and company policies.
• Prepare payroll reports and related documentation.
• Maintain governance, controls and audit readiness.

Skills

Payroll processing

Time & Attendance

Microsoft Excel

Data privacy

Communication

Education

Bachelor's degree

Tools

Payroll software

Job description

Bring innovation to life

Responsible for support and or run overall or partial Payroll and Time & Attendance administration for various Legal Entities, utilizing good judgment, discretion, professionalism and conforming to all applicable laws, company policies and regulatory requirements.

Payroll Operations

Support and/or execute parts or the full Payroll workflow for various Legal Entities:

• Manage payroll calendars, cut-offs, and data collection.
• Maintain accurate employee payroll records, including new hires, terminations, status changes, deductions, benefits, and other relevant updates.
• Perform pre-payroll data validation, ensuring accuracy, timely processing, proper authorization, and compliance with local regulations.
• Prepare and process payroll inputs through designated payroll systems/vendors.
• Support payroll execution and coordinate with People & Culture, payroll vendors, and relevant stakeholders. Final payroll decision and execution remain out of scope.
• Conduct post-payroll validation and resolve payroll queries and discrepancies.
• Prepare payroll reports, letters, documentation, and required payroll-related information.
• Maintain confidentiality and ensure proper payroll governance, controls, audit readiness, and compliance.

Time & Attendance Operations

Support and/or execute parts or the full Time & Attendance workflow for various Legal Entities:

• Administer electronic timekeeping and absence management systems.
• Monitor timesheet submissions and ensure accurate and timely data transfer to payroll.
• Support manager review and approval processes.
• Validate time and attendance data and resolve exceptions or discrepancies.
• Coordinate with payroll vendors and relevant stakeholders on required corrections and inquiries.
• Ensure compliance with company time-off policies and procedures.
• Manage balance adjustments, reporting, payroll interfaces, and cut-off activities.
• Support governance, controls, audits, and compliance requirements.

Your profile

• Bachelor's degree required.
• Minimum 2 years’ payroll processing experience required.
• Experience with payroll and time/attendance software. US payroll experience required, EMEA payroll experience highly desired
• Knowledge of several employment laws and some aspects of human resources including benefits, payroll, leaves of absence
• Ability to acknowledge employee privacy laws and protect company value by keeping employee information confidential.
• Computer literate in Microsoft Office. Strong Excel experience required.
• Strong mathematical attitude.
• Ability to identify, analyze and resolve problems in a timely manner with great attention to detail.
• Strong communication and interpersonal skills, both oral and written, with the ability to professionally interact with all levels throughout the organization.
• Employee service oriented.
• Thoroughness, with ability to organize and prioritize workload.
• Detail-oriented and systematic with the ability to meet deadlines and to ensure accurate work.
• Ability to work independently with minimal supervision.

What we offer

• A global, purpose-driven company with 3,700 employees.
• A culture of innovation and collaboration.
• Learning and development tailored to your growth.
• Attractive benefits.
• Hybrid working set-up