Team Leader Billing & Work Order Operations

SupportNinja; Philippines; On-site; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Competitive Compensation

Retirement Savings Program

Life Insurance Coverage

HMO starting day one

Free Dependent Coverage

Paid Time Off & Birthday Leave

Free Lunch Daily

Job summary

SupportNinja is seeking a dynamic Team Leader to guide a high-performing customer service team from PH Onsite at The HideOut Office. The role focuses on supervising representatives, coaching performance, and ensuring accurate billing and work order processes.

You will drive operational efficiency, mentor staff, and coordinate with vendors while using D365/Dynamics, Outlook, Avaya Cloud, and Nanonets to manage daily workflows.

Qualifications

• 3+ years in a role supporting the team the position will supervise.
• 1+ year in a leadership or supervisory role, preferably in a call center.
• Client-facing experience is preferred.
• Strong communication and interpersonal skills across all levels.

Responsibilities

• Provide effective leadership and supervision to a team of representatives and align goals with organizational objectives.
• Coach, mentor, and motivate team members to improve skills and performance.
• Monitor performance, address issues, and ensure adherence to SLAs and KPIs.
• Analyze team metrics and implement productivity improvements across workflows.
• Oversee work order review and validate billing documentation for accuracy and compliance.
• Enforce quality control by rejecting incomplete paperwork and coordinating vendor communications.
• Utilize D365/Dynamics, Outlook, Avaya Cloud, and Nanonets to run daily operations.

Skills

Team leadership

Customer service

Communication

Problem solving

Tools

D365/Dynamics

Outlook

Avaya Cloud

Nanonets

Job description

Are you a dynamic, results-driven leader ready to guide a high-performing team and drive operational excellence for an industry leader As our next Team Leader, you will play a pivotal role in providing effective leadership and supervision, ensuring adherence to SLAs and KPIs, and overseeing critical billing and work order management workflows.

• Work Setup: PH Onsite - The HideOut Office
• Start Date: November 9, 2026

Job Summary

The Team Leader will be responsible for leading and managing a team of representatives to ensure the delivery of exceptional customer experiences. This role will coach, mentor, and guide team members, while driving performance, productivity, and operational efficiency. In addition to people leadership, the Team Leader oversees specialized work order review, billing validation, and vendor coordination workflows.

Key Responsibilities & Strategic Objectives

• Team Leadership & Supervision: Provide effective leadership and supervision to a team of representatives. Set clear performance expectations and goals for team members and ensure they are aligned with organizational objectives.
• Coaching & Development: Coach, mentor, and motivate team members to enhance their skills, performance, and professional development while fostering a positive and collaborative team environment.
• Employee Relations & Performance Tracking: Address employee concerns, conflicts, and performance issues in a timely and effective manner. Monitor team performance and ensure adherence to established service level agreements (SLAs) and key performance indicators (KPIs).
• Metrics & Process Optimization: Analyze team metrics and identify areas for improvement, implementing strategies to enhance productivity and efficiency. Collaborate with cross-functional teams to streamline processes, resolve operational challenges, and optimize workflows.
• Work Order Review & Billing Validation: Oversee and guide team members in reviewing completed work order documentation. Validate documentation to identify missing or incorrect information required for billing, and audit invoices against authorized work, scope, and rate agreements.
• Paperwork Control & Vendor Management: Enforce rigorous quality control standards by rejecting incomplete or incorrect paperwork with clearly documented rejection reasons. Direct and support vendor communications via email and phone to secure missing or corrected documentation. Follow up on completed work orders with outstanding paperwork and lead backlog reduction initiatives to drive work orders efficiently toward billing readiness.
• Core Tool Utilization: Efficiently navigate and manage daily operations using D365/Dynamics, Outlook, Avaya Cloud, and Nanonets.

What Does a Qualified Candidate Look Like

• Experience Requirements: A minimum of 3 years of experience in a role equivalent to the representatives the role will support. A minimum of 1 year of experience in a leadership or supervisory role, preferably in a call center environment. Previous client-facing experience is preferred.
• Core Competencies: Strong communication skills, both verbal and written. Strong knowledge and understanding of customer service and technical support principles and practices. Strong problem-solving and decision-making skills. Excellent interpersonal skills to interact with team members and stakeholders at all levels.
• Leadership & Mindset: Proven ability to lead, motivate, and inspire a team to achieve performance targets and deliver exceptional customer experiences. A results-oriented mindset with a focus on driving operational excellence and continuous improvement.
• Technical Proficiency: Proficiency in using customer service software and tools such as CRM. Proficient in using computers and various software applications.

Ninja Perks & Benefits

• Competitive Compensation
• Retirement Savings Program
• Life Insurance Coverage
• HMO activated starting on your very first day
• Free Dependent Coverage: Includes one (1) dependent covered upon regularization and a second dependent added after one year of service
• Paid Time Off & Birthday Leave
• Free Lunch Daily

______________________

Disclaimer:

The duties and responsibilities listed above describe the post as it is in general terms and are not definitive. The post holder is expected to accept any reasonable alterations that may from time to time be necessary.

SupportNinja is proud to be an Equal Employment Opportunity employer, and we do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, veteran status, disability, or other applicable legally protected characteristics under federal, state, or local law.