Supplier Sourcing & Business Development Virtual Assistant

Virtual Colleague; Philippines; On-site; PHP 207,000 - 344,000; Part time

Job summary

Zohorecruit in the Philippines seeks a proactive, organized Virtual Assistant to support supplier sourcing, procurement research, customer inquiries, and business development. You will help build scalable supplier networks, maintain databases, and assist with quotations while growing into leadership as the company expands.

This part-time role (10 hours/week) emphasizes research, email communication, and CRM use; long-term careers and potential satellite office development are envisioned.

Qualifications

• Proactive, organized with strong communication.
• Experience with email, CRM, and databases.
• Proficient with Excel/Sheets and Outlook.
• Basic knowledge of procurement and logistics helps.
• Ability to work part-time 10 hours per week.

Responsibilities

• Research Australian and international chemical suppliers.
• Build and maintain a centralized supplier database.
• Gather supplier catalogs and pricing; request quotes.
• Coordinate documentation and compliance (SDS) ongoing.
• Respond to customer inquiries and support quotations.
• Support procurement decisions and logistics coordination.
• Maintain CRM/database and records.
• Follow up on supplier/customer requests.

Skills

Email communication

Excel/Sheets

Database management

Documentation management

CRM experience

Microsoft Outlook

Business writing

Tools

Microsoft Outlook

Microsoft Office

Excel

Shared email accounts

Online research platforms

Company website

CRM/database systems

Job description

Supplier Sourcing & Business Development Virtual Assistant

Supplier Sourcing & Business Development VirtualAssistant

(Chemical Supply Chain & Procurement Support)

About the Company

An Australian chemical distribution and logistics companyspecializing in sourcing, supplying, and distributing chemicals across variousindustries including mining, manufacturing, construction, agriculture,laboratories, universities, and research institutions.

The company sources products locally within Australia andinternationally across Asia—including India, China, Malaysia, Indonesia, andVietnam to provide customers with competitive pricing and reliable logisticssolutions.

With increasing customer demand and expansion plans into NewZealand, North America, Europe, and Asia, the business is looking for its firstlong-term Virtual Assistant who can help build scalable supplier networks andcustomer relationships while supporting future international growth.

Position Overview

We are seeking a proactive, highly organized, andcommercially minded Virtual Assistant to support supplier sourcing, procurementresearch, customer inquiries, and business development.

Unlike a traditional administrative VA, this role requiressomeone who enjoys research, relationship building, and creating organizedsystems that will allow the company to scale internationally.

The successful candidate will become a key member of thebusiness, helping establish supplier databases, communicate with manufacturersand distributors worldwide, assist with customer quotations, and eventuallygrow into a leadership role managing future VAs as the company expands.

Primary Responsibilities

• ResearchAustralian chemical suppliers
  
• Researchinternational suppliers across:
  
• India
  
• China
  
• Malaysia
  
• Vietnam
  
• Buildand maintain a centralized supplier database
  
• Gathersupplier product catalogs
  
• Identifypreferred suppliers by region
  
• Products
  
• Geographiclocation
  
• Leadtimes
  
• Logisticscapability
  
• Maintainupdated supplier records
  

The client emphasized that creating a comprehensive supplierdatabase is one of the highest priorities for scaling the business.

Procurement & Sourcing Support

• Sourceproducts based on customer inquiries
  
• Requestquotations
  
• Gatherproduct specifications
  
• Monitorpricing trends
  
• Assistwith procurement decisions
  
• Supportlogistics coordination
  
• Reachout to suppliers via professional email
  
• Requestcatalogs and pricing
  
• Followup on outstanding requests
  
• Coordinatedocumentation
  
• Maintaincommunication records
  
• Escalatesupplier issues when necessary
  

Customer Inquiry Support

• Respondto inbound customer inquiries
  
• Assistin gathering quotation information
  
• Coordinatecustomer requests
  
• Followup on sales inquiries
  
• Assistwith lead qualification
  
• Supportproposal preparation
  

The VA will initially support existing inquiries beforeproactively expanding supplier and customer networks.

Sales & Business Development

• Conductmarket research
  
• Researchpotential customers
  
• Identifycompanies requiring chemical products
  
• MaintainCRM/database
  
• Followup on sales opportunities
  
• Supportbusiness growth initiatives
  
• Assistwith regional expansion
  

Documentation & Compliance Support

• OrganizeSafety Data Sheets (SDS)
  
• Assistwith Australian regulatory documentation
  

The client plans to build an Australian-compliant library ofSafety Data Sheets that the VA will help organize and distribute to customers.

Administrative Support

• Emailmanagement
  
• Dataentry
  
• Documentationmanagement
  
• Spreadsheetmaintenance
  
• Reporting
  
• Fileorganization
  
• Processdocumentation
  

Occasional Phone Support

Although approximately 90% of communication is via email,the VA may occasionally:

• Receiveinbound calls
  
• Makeoutbound calls
  
• Clarifycustomer requirements
  
• Contactsuppliers when urgent clarification is needed
  

The client expects phone communication to be infrequent andprimarily for urgent matters.

This position is designed as a long-term role withsignificant career progression.

Future responsibilities may include:

• Supportinginternational expansion
  
• Processimprovement
  
• Businessoperations coordination
  

The client specifically shared his vision of establishing asatellite office in the Philippines, with the first VA potentially growing intoa Team Leader role.

Required Skills

Technical Skills

• Emailcommunication
  
• Excel/ Google Sheets
  
• Databasemanagement
  
• Documentationmanagement
  
• CRMexperience (preferred)
  
• MicrosoftOutlook
  
• Businesswriting
  

Preferred Background

Experience in one or more of the following:

• Procurement
  
• Purchasing
  
• Logistics
  
• Manufacturing
  
• BusinessDevelopment
  

Chemical industry experience is preferred but not mandatory,as training will be provided.

Soft Skills

The client specifically highlighted the following qualities:

• Professionalcommunication
  
• Stronginterpersonal skills
  
• Timemanagement
  
• Resiliencewhen dealing with difficult suppliers or customers
  
• Abilityto represent the company professionally
  
• Strongorganizational skills
  
• Initiative
  
• Long-termmindset
  

Tools

The VA will primarily work with:

• MicrosoftOutlook
  
• MicrosoftOffice
  
• Excel
  
• Sharedemail accounts
  
• Onlineresearch platforms
  
• Companywebsite
  
• FutureCRM/database systems
  

Potential future tools:

• Cloud-basedphone system
  
• CRMplatform
  

Working Hours

Part-Time

• Initialcommitment:
  
• 10hours per week
  
• Dailyconsistency preferred rather than completing all hours in one day
  
• Availabilityfor occasional urgent requests
  

The client emphasized that the work should be spreadconsistently throughout the week to ensure timely supplier and customerfollow-ups.

Ideal Candidate

The ideal VA is someone who:

• Thinksproactively
  
• Canbuild organized systems
  
• Lovessolving problems
  
• Communicatesprofessionally
  
• Iscomfortable working independently
  
• Wantsto become part of a growing international business