Strategic Project Coordinator & Data Tracker

WSP in Manila; Pasig; On-site; PHP 446,000 - 714,000; Full time

Job summary

WSP Manila Inc. is seeking a detail‑oriented Project Coordinator to support Deputy PMs and PMs with portfolio administration, data integrity, and reporting. You will manage trackers, assist with invoicing, and help prepare information for reviews and KPIs across services.

The role emphasizes organized, systems-minded individuals who enjoy data, processes, and structured workflows, ensuring nothing falls through the cracks and enabling project delivery.

Qualifications

• Bachelor’s degree in a relevant discipline.
• Experience applying coordination or project support skills.
• Basic understanding of project management concepts and processes.
• Exposure to financial tracking, reporting, or project systems is desirable.
• Strong organisational and time management skills.

Responsibilities

• Coordinate and administer project portfolios in line with PM best practices.
• Maintain and update project trackers: financials, invoicing, pipeline and actions.
• Prepare data for reviews and provide inputs for Deputy PMs and Team Executives.
• Monitor project financial performance: budgets, LM, margins.
• Assist with monthly and quarterly reporting cycles.
• Provide invoicing support by collecting data and following up on items.
• Track actions from review meetings and ensure timely follow-ups.
• Identify portfolio risks and escalate as needed.
• Review pipelines for overdue or missing data and address gaps.
• Support weekly time-tracking compliance and basic reporting.
• Assist with system updates to ensure data accuracy across platforms.
• Coordinate with project teams and KAMs to gather inputs.
• Support procurement admin tasks and record-keeping.
• Contribute to improving data quality and reporting outputs.
• Support continuous improvement initiatives by identifying inefficiencies.

Skills

Excel

Word

Teams

Education

Bachelor’s degree in a relevant discipline

Tools

MS Excel

MS Word

MS Teams

Job description

WSP Manila Inc. is seeking a detail‑oriented Project Coordinator to support Deputy PMs and PMs with portfolio administration, data integrity, and reporting. You will manage trackers, assist with invoicing, and help prepare information for reviews and KPIs across services.

The role emphasizes organized, systems-minded individuals who enjoy data, processes, and structured workflows, ensuring nothing falls through the cracks and enabling project delivery.