Service Administration Coordinator | Onsite, Day shift

Hammerjack Pty Ltd; Philippines; On-site; PHP 200,000 - 360,000; Full time

Benefits offered by this job

Healthcare coverage on day one

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Job summary

MicroSourcing is hiring a Service Administration Coordinator in Pasay City (MoA, Two E-com) for an onsite, day shift role. You will manage service emails, log jobs in ERP, schedule technicians, and support invoicing while ensuring accurate records and timely responses to customers.

Candidates should have 1–2 years in admin/coordination or customer service, strong English skills, and proficiency in Outlook and Excel. Healthcare on day one, PTO with benefits, and growth opportunities are offered.

Qualifications

• 1–2 years of administrative, scheduling, coordination or customer service experience.
• Strong written and spoken English communication skills.
• Intermediate to advanced MS Office skills, especially Outlook and Excel.
• Strong attention to detail and accuracy in data entry, job creation and record maintenance.
• Ability to learn ERP, CRM or job management systems.

Responsibilities

• Manage inbound service email inbox, triage enquiries and respond promptly.
• Log service jobs in ICE ERP/job management system and update records.
• Schedule technicians and manage appointments via Outlook Calendar.
• Monitor and close completed service jobs and ensure accuracy in system.
• Prepare and send customer quotes and assist with invoicing tasks.
• Handle inbound/outbound customer calls as needed.
• Maintain records and ensure proper documentation of service requests.

Skills

Customer service

Scheduling

Coordination

Attention to detail

Data entry

Tools

Outlook

Excel

ERP/CRM systems

Job description

Discover your 100% YOU with MicroSourcing!

Position: Service Administration Coordinator

Location: MoA, Two E-com, Pasay City

Work setup & shift: Onsite, Day shift

Why join MicroSourcing

You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses.
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a company that celebrates diversity and fosters an inclusive culture.

Your Role

As a Service Administration Coordinator, you will:

• Manage the inbound service email inbox, triage customer enquiries, and respond promptly and professionally.
• Create, update, and accurately log service jobs in the ICE ERP/job management system.
• Schedule technicians for customer jobs and maintain accurate appointments through Outlook Calendar.
• Monitor and validate completed service jobs and ensure they are properly closed in the system.
• Prepare and send customer quotes via email.
• Process toner orders and provide support for invoicing and related administrative tasks.
• Handle both inbound and outbound customer phone calls as required.
• Maintain accurate records and ensure service requests, job details, and customer information are properly documented.
• Coordinate with internal teams and onshore stakeholders to ensure service requests are handled within agreed timelines.
• Identify and elevate issues or discrepancies that may affect scheduling, billing, or customer service.

What You Need

Non-negotiables

• At least 1–2 years of experience in administration, scheduling, coordination, customer service, or a similar role.
• Strong written and spoken English communication skills, with confidence handling customer emails and phone calls.
• Intermediate to advanced Microsoft Office skills, particularly Outlook and Excel.
• Strong attention to detail and accuracy in data entry, job creation, and record maintenance.
• Ability to learn and effectively use ERP, CRM, or job management systems.

Preferred Skills/expertise

• Experience working with an ERP or service/job management system.
• Experience in a service-based business, such as IT, print, trades, medical, or a similar environment.
• Experience coordinating technicians, field service teams, appointments, or service jobs.
• Strong organisational and time-management skills with the ability to manage competing priorities independently.
• Calm and reliable under pressure, with a methodical and ownership-driven approach to work.
• Customer-focused with strong problem-solving and follow-through skills.

Performance Measures

Success In This Role May Be Measured Through

• Accuracy and timeliness of service job creation following customer enquiries.
• Service inbox response times and customer satisfaction.
• Accuracy of technician scheduling and calendar management.
• Accuracy of job records, invoicing support, and data entry.
• Feedback from the onshore coordinator, customers, and management.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit MicroSourcing.

Terms & conditions apply