Service Accounting and Intercompany Associate

Bayer AG; Taguig; On-site; PHP 600,000 - 800,000; Full time

Job summary

Bayer AG in the Philippines seeks an SAIC Associate to ensure accurate invoicing and timely processing of service accounting transactions. The role involves validating Charge IDs, PO data, and master data, processing SNOW requests within a 48-hour SLA, and preparing IC evidence in line with Bayer standards.

You'll work across Intercompany posting, manual invoice posting, and IC GR‑IR tasks, collaborating with Business, IT, and other teams to close discrepancies and drive process improvements.

Qualifications

• University degree in Taxes, Accounting, Finance, Controlling or equivalent.
• Basic understanding of IFRS, local GAAP and accounting policies beneficial.
• Experience working with finance systems and controls is advantageous.

Responsibilities

• Plausibility checks of Charge ID, PO validation and Master Data verification.
• Process SNOW requests within 48 hours, including cost posting and PDF delivery to customers.
• Address process and system issues with Business, IT and capability clusters.
• Prepare and review IC evidence per standard procedures including IC4U sign-off.
• Reconcile intercompany data and support IC closing and balance checks.

Skills

English proficiency

Communication skills

Collaboration

Adaptability

Problem solving

Education

University degree in Taxes/Accounting/Finance/Controlling

Job description

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SAIC Associate

YOUR TASKS AND RESPONSIBILITIES

Service Accounting

Ensuring accurate and timely creation of invoices for all Service Accounting Transactions and maintaining compliance with business and local requirements.

• a. Perform plausibility checks of Charge ID information, PO checking and other required technical checking as well as Customer and Material Master Data validation.
• b. Process SNOW requests, with quality and within SLA (48 hours), including cost posting and sending of PDF to customers such as Services, Asset Sales, Reimbursement, Transitory items, Efficient system for distribution and corresponding quality checks, and Annually for Sales Contracts/Sales Documents/recurring billings set-up
• c. Ensure that issues related to process and systems are addressed properly to Business, IT and other relevant capability clusters and follows through issues in a timely manner.
• d. Preparation and review of ICs evidence according to IC standard procedures including uploading and sign-off in IC4U

Invoice Processing

Is critical in ensuring accurate and timely processing of invoices and maintaining compliance with business and local requirements. It has two main roles which will be assigned respectively:

A. IXB (Intercompany Exchange Broker) – Automatic Posting

• a. Ensure timely and accurate performance of daily IXB process and resolve errors and exception handling encountered during the run.
• b. Perform correction or reversal entries as needed to meet business, local and tax requirements.
• c. Complete tables and reports promptly to support subsequent Intercompany processes, including IXB accruals, VAT, and PO maintenance.

B. Manual Invoice Posting

• a. Timely processing of manual invoices (both PO and NON‑PO) efficiently and accurately.
• b. Perform correction or reversal entries as needed to meet business, local and tax requirements.
• c. Verify invoices for completeness, ensuring all legal and compliance checks are performed in accordance with accounting standards and controls.

IC Reconciliation

Manage and execute reconciliation activities to minimize the intercompany difference between affiliate companies and ensure to meet the below global threshold set every month‑end. This role includes various key tasks such as:

• a. Daily reconciliation of unmatched items causing intercompany differences. Investigate and resolve the discrepancies swiftly.
• b. Execute various reconciliation activities, including overdue monitoring of IC receivables and payables, manage blocking and trigger payments, perform balance confirmation, and account maintenance such as clearing of incoming and outgoing payments, recognition of withholding taxes and perform write offs in line with Bayer Management Accounting (BMA) directives.
• c. Conduct intercompany general ledger (G/L) account reconciliations in accordance with the global account responsibility matrix (gARM).
• d. Supports intercompany closing process by analyzing the final IC differences for IC debt consolidation and performing necessary accruals/ adjustments (both automatic and Manual via WPA) to eliminate intercompany differences.

IC GR‑IR

Manage and execute reconciliation activities related to Intercompany GR‑IR (Goods Receipt – Invoice Receipt) accounts. This role includes various key tasks such as:

• a. Reconcile the Intercompany GR‑IR clearing accounts and investigate discrepancies, including quantity and price mismatches.
• b. Perform GR‑IR maintenance, clearing, and manual write‑offs in accordance with Bayer Management Accounting (BMA) directives.
• c. Identify Billed‑no‑Goods (BNG) and goods‑no‑billed (GNB) topics and provide necessary resolution and/or perform accruals/ adjustments (Manual via WPA) to eliminate intercompany differences.
• d. Support in the creation of quarterly control evidence and ensure to upload on IC4U in line with internal control requirements.

Other Tasks and Responsibilities

1. Contribute to continuous process improvement of the assigned process segment.
2. Escalate unresolved critical issues after exhausting all possible means; Initiate Root Cause Analysis (RCA) preparation.
3. Actively participate on governance calls by preparing for input to share and by fostering collaboration with other business partners.
4. Support functional projects (e.g., implementation of technical enablers, system migrations, roll‑in/transitions of new services or companies) including support in the UAT and documentation.
5. Satisfactorily complete functional training and pursue to meet or even exceed the proficiency target for the role.
6. Comply with Bayer policies including Accounting standards, policies, and procedures.
7. Proactively participate in at least one working group within the department (engagement, knowledge mgt, lean mgt, etc).
8. Take full ownership to drive regular feedback session, initiate development dialog, and build partnershp on career progression with the immediate supervisor.
9. Support for any local or GBS wide audit activities such as in the Management assessment, delivery of report, etc.
10. Review and update existing supporting documents or create new ones as needed, ensuring that all process deviations and exceptions are well‑documented.

WHO YOU ARE

Education

• University degree with majors in Taxes, Accounting, Finance, Controlling or equivalent education.

Professional Experience

• +1 year of professional experience in Taxes, Accounting, Finance or Controlling.
• Basic knowledge of Finance systems and procedures both at a corporate level and a country/international level would be beneficial.
• Basic knowledge of global Bayer accounting and controlling standards and reporting requirements, accounting processes, internal controls and controlling concepts as well as local and global accounting policies (IFRS, local GAAP) would be beneficial.
• Basic understanding of Bayer group businesses as well as business specific and internal reporting related accounting practices would be beneficial.
• Ability to work successfully with people from different cultures and backgrounds.
• Strong interpersonal, communication (written / spoken), presentation and conflict management skills.

Language Skills

• Strong level of English; any other language beneficial.

Soft Skills

• Co‑creation/Collaboration: Work proactively with team, provides back‑up support.
• Communication: Clearly communicates updates and basic feedback.
• Adaptability: Adapts to changes in processes, learns from feedback.
• Accountability: Manages own tasks and deadline reliably.
• Empathy: Shows consideration for team members’ view points.
• Critical thinking: Identifies small process improvements.

Local regulations and legal requirements vary per country of hire and will be discussed with considered candidates individually based on their potential of hire.

Bayer is an Equal Opportunity Employer/Disabled/Veterans

Bayer is committed to providing access and reasonable accommodations in its application process for individuals with disabilities and encourages applicants with disabilities to request any needed accommodation(s) using the contact information below.

IMPORTANT NOTE for POTENTIAL CANADIAN CANDIDATES:

This position requires full vaccination against COVID-19.

IMPORTANT NOTE for POTENTIAL GERMAN CANDIDATES:

Applications from employees in Germany who may be affected by personnel reduction will treated favorably from other candidates in Germany.

IMPORTANT NOTE for POTENTIAL US CANDIDATES:

Bayer expects its employees to be fully vaccinated against COVID-19. Bayer active employees are also expected to disclose their vaccination status and if fully vaccinated, provide proof of vaccination status to Occupational Medicine. Bayer defines fully vaccinated in alignment with CDC which is two weeks after completing the two‑dose vaccine regimen or two weeks after completing the one‑dose regimen. Additionally, Bayer employees are also required to comply with state, local and customer requirements.