Senior Operations Assistant

ADB - Asian Development Bank; Manila; On-site; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Medical and health benefits

Paid leave (including parental)

Life and other insurance plans

Job summary

ADB - Asian Development Bank Manila is seeking a Senior Operations Assistant assigned to the Office of the Director General (SEOD) within SERD. Based at Headquarters in Manila, you will support DDG, SERD and international staff with administrative and operational tasks.

The role requires a Bachelor's degree, at least 5 years of relevant experience, and excellent English, with strong multitasking, research, and data handling skills. The firm offers competitive salary and comprehensive benefits.

Qualifications

• Bachelor's degree in business administration or a relevant discipline.
• At least 5 years of relevant professional experience.
• Ability to multitask, undertake background research and analysis on difficult but well-defined tasks, collect and organize required data and information, apply appropriate computer skills in analyzing and developing the data, and prepare notes, papers and sections of reports.
• Proficiency in office administration and in the use of relevant computer-based programs and applications, including databases and videoconferencing tools.
• Excellent command of written and verbal communication skills in English.

Responsibilities

• Provide administrative, operational, and coordination support to SEOD activities, including regional cooperation programs/initiatives such as the Greater Mekong Subregion (GMS).
• Serve as Assistant to the DDG, SERD and other international technical staff by managing their schedules, coordinating arrangements for their mission travels, briefing requirements, and follow-up priority actions.
• Prepare and coordinate routine correspondence, briefing notes, presentations, talking points, meeting summaries, and background materials, including proofreading, formatting, quality assurance, and document clearance.
• Maintain filing systems, shared repositories, and administrative records, ensuring effective organization, version control, accessibility, and timely retrieval of information.
• Maintain accurate administrative and operational data in corporate and unit-level systems, in accordance with established procedures.
• Perform other tasks including as supplies coordinator, and lead arrangements for various SEOD activities, among others, that may be assigned.
• Handle routine communications and coordination within SERD units and resident missions, across ADB departments, and with external stakeholders (such as government counterparts, development partners).
• Provide administrative follow-up on agreed actions, deadlines, management requests, and coordination tasks assigned by the DDG, SERD and international staff. Contribute to workflow continuity by providing backup administrative support during peak periods, missions, major regional events, and staff absences.
• Provide guidance on administrative processes, procedures, and work practices to other administrative staff, without formal supervisory responsibility.
• Support coordination across SERD workstreams by tracking management priorities, facilitating information flow, and assisting with the preparation of management reports, briefing packages, and required updates for the DDG, SERD and Unit staff.
• Coordinate proper distribution of tasks among other administrative staff.
• Work with individuals from different cultural/national backgrounds.
• Provide guidance to Operations Assistants/Project Assistants on assigned area of work.
• Exercise judgement on matters of confidentiality and those requiring urgent attention especially in the supervisor's absence.
• Work with teams as a constructive team member.

Skills

Multitasking

Research skills

Communication skills

Education

Bachelor's degree in business administration

Tools

Databases

Video conferencing

Job description

ADB - Asian Development Bank Manila National TL-2, Technical Local - Locally recruited position level Speaks English

Job Vacancy | Wednesday, August 19, 2026

Reference Number

Reference Number 260838

Position Grade

Position Grade TL2

Department

Department Southeast Asia Department

Division

Division Office of the Director General, SERD

Location

Date Posted

Date Posted Wednesday, August 19, 2026

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Senior Operations Assistant is assigned to the Office of the Director General (SEOD) within the Southeast Asia Department (SERD). You will be based at our Headquarters in Manila, Philippines.

You will report to the Deputy Director General, SERD and technical international staff.

Your Role

As a Senior Operations Assistant, you will provide essential operational, administrative, and logistical support for DDG, SERD, SEOD international technical staff, and SEOD activities.

You will:

Administrative and Operational Support

• Provide administrative, operational, and coordination support to SEOD activities, including regional cooperation programs/initiatives such as the Greater Mekong Subregion (GMS).
• Serve as Assistant to the DDG, SERD and other international technical staff by managing their schedules, coordinating arrangements for their mission travels, briefing requirements, and follow-up priority actions.
• Prepare and coordinate routine correspondence, briefing notes, presentations, talking points, meeting summaries, and background materials, including proofreading, formatting, quality assurance, and document clearance.
• Maintain filing systems, shared repositories, and administrative records, ensuring effective organization, version control, accessibility, and timely retrieval of information.
• Maintain accurate administrative and operational data in corporate and unit-level systems, in accordance with established procedures.
• Perform other tasks including as supplies coordinator, and lead arrangements for various SEOD activities, among others, that may be assigned.

Coordination and Unit Support

• Handle routine communications and coordination within SERD units and resident missions, across ADB departments, and with external stakeholders (such as government counterparts, development partners).
• Provide administrative follow-up on agreed actions, deadlines, management requests, and coordination tasks assigned by the DDG, SERD and international staff.· Contribute to workflow continuity by providing backup administrative support during peak periods, missions, major regional events, and staff absences.
• Provide guidance on administrative processes, procedures, and work practices to other administrative staff, without formal supervisory responsibility.
• Support coordination across SERD workstreams by tracking management priorities, facilitating information flow, and assisting with the preparation of management reports, briefing packages, and required updates for the DDG, SERD and Unit staff.

Others

• Coordinate proper distribution of tasks among other administrative staff.
• Work with individuals from different cultural/national backgrounds.
• Provide guidance to Operations Assistants/Project Assistants on assigned area of work.
• Exercise judgement on matters of confidentiality and those requiring urgent attention especially in the supervisor's absence.
• Work with teams as a constructive team member.

Qualifications

You will need:

• Bachelor's degree in business administration or a relevant discipline.
• At least 5 years of relevant professional experience.
• Ability to multitask, undertake background research and analysis on difficult but well-defined tasks, collect and organize required data and information, apply appropriate computer skills in analyzing and developing the data, and prepare notes, papers and sections of reports.
• Proficiency in office administration and in the use of relevant computer-based programs and applications, including databases and videoconferencing tools.
• Excellent command of written and verbal communication skills in English.
• Please refer to the link for ADB Competency Framework for TL2.

ADB offers a rewarding salary and a comprehensive benefits package . The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans

Additional Information

This appointment is open to internal and external applicants.

Selected applicants will be subject to a one-year probationary period.

This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.

About Us

ADB is a leading multilateral development bank supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. Working with its members and partners to solve complex challenges together, ADB harnesses innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard our planet. Founded in 1966, ADB is headquartered in Manila and owned by 69 members—50 from the region.

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