Senior Associate, Technical Services (Operational Readiness)

Vena Energy Shared Services Pte. Ltd. ROHQ; Philippines; On-site; PHP 900,000 - 1,150,000; Full time

Job summary

Vena Energy Shared Services Pte. Ltd. ROHQ seeks an Operational Readiness Senior Associate to ensure projects are prepared for safe, reliable operation at turnover.

The role bridges the Construction and O&M teams, overseeing readiness activities from technical documentation to maintenance planning and training. Ideal candidates hold a Bachelor’s in Electrical Engineering with 5–8 years in power plant operations or commissioning and experience coordinating EPC, BD, O&M, and regulators.

Qualifications

• Experience coordinating cross-functional teams (EPC, BD, O&M, regulatory)
• Strong planning, documentation, and communication skills
• Willingness to conduct periodic site visits to projects under commissioning or turnover

Responsibilities

• Monitor development of O&M Readiness Plans covering people, processes, systems, and documentation for project nearing completion.
• Define and monitor readiness milestones aligned with project timelines.
• Ensure as-built drawings, OEM manuals, commissioning reports, and test certificates are compiled and handed over from EPC to O&M.
• Coordinate readiness reviews and acceptance walkdowns before plant takeover.
• Develop O&M organization structure, headcount, and job roles for site operations.
• Oversee training programs for operations personnel with OEMs and EPCs.
• Oversee SOPs, Emergency Response Plans, and Safety Work Instructions.
• Oversee maintenance management system establishment and preventative maintenance schedules.
• Validate spare parts lists and tooling with EPC and OEMs.
• Coordinate transfer and inspection of spare parts to site warehouses.
• Review plant performance guarantees and warranties for O&M alignment.
• Ensure compliance with NGCP/DU/EC standards, WESM registration, and DOE/ERC requirements.
• Coordinate with IEMOP for market registration and metering readiness.
• Prepare operational documentation for ERC COC, DOE COE-GET, and regulatory submissions.
• Ensure operational parameters align with PSA or interconnection agreements.
• Lead EPC-to-O&M handover, including punch lists and tests.
• Serve as single point of contact during transition between Construction, EPC, BD, and O&M.
• Verify warranties, performance bonds, and defect liability documentation.
• Support operations ramp-up and initial performance monitoring.

Skills

Project coordination

Leadership and planning

Education

Bachelor’s Degree in Electrical Engineering

Job description

Job Summary

The Operational Readiness Senior Associate is responsible for ensuring that each project is fully prepared for safe, reliable, and compliant operation upon commissioning and commercial turnover. This role bridges the gap between the Construction Team and the O&M Team, overseeing all readiness activities—from technical documentation and asset registration to maintenance planning, manpower training, and spare parts mobilization. The position requires strong technical knowledge of power plant systems, grid interconnection assets (substation and TL), and regulatory processes with NGCP, DOE, ERC, and IEMOP. The Operational Readiness Senior Associate ensures that all operational, technical, and commercial prerequisites are in place before project handover.

Key Responsibilities

• Operational Readiness Planning
  • Monitor the EPC/O&M provider’s development of comprehensive O&M Readiness Plans covering people, processes, systems, and documentation for each project nearing completion.
  • Define and monitor readiness milestones aligned with PCATC, CTE, FCATC, and COD timelines.
  • Ensure that all required as‑built drawings, OEM manuals, commissioning reports, and test certificates are compiled and turned over from EPC to the O&M team.
  • Coordinate readiness reviews and acceptance walkdowns to confirm operational readiness before plant takeover.
• O&M Organization and Capability Building
  • Work closely with the O&M Team in developing the O&M organization structure, including required headcount, job roles, and responsibilities for site operations.
  • Identify and monitor implementation of training programs for operations personnel in coordination with OEMs, EPCs, and Owner’s Engineers.
  • Oversee development of Standard Operating Procedures (SOPs), Emergency Response Plans, and Safety Work Instructions.
• Technical and Maintenance Preparation
  • Oversee EPC/O&M provider’s establishment of the maintenance management system and ensure preventive maintenance schedules are in place.
  • Validate spare parts lists, tooling, and special equipment requirements with EPC and OEMs.
  • Coordinate the transfer and inspection of spare parts and consumables to site warehouses.
  • Review plant performance guarantees, testing results, and warranties to ensure alignment with O&M requirements.
• Regulatory and Commercial Readiness
  • Ensure compliance with NGCP/DU/EC standards, WESM registration, and DOE/ERC post‑energization requirements.
  • Coordinate with IEMOP and internal commercial teams for market registration, metering readiness, and WESM integration.
  • Oversee the preparation of operational documentation required for ERC COC, DOE COE‑GET, and other regulatory submissions.
  • Ensure that operational parameters and controls are consistent with the Power Supply Agreement (PSA) or GEA Rules and interconnection agreements.
• Turnover and Transition Management
  • Lead the EPC‑to‑O&M handover process, ensuring all punch lists and performance tests are turned over to the O&M team.
  • Serve as the single point of contact between Construction Team, EPC, Business Development Team, and O&M Team during transition.
  • Verify that warranties, performance bonds, and defect liability responsibilities are properly documented and transferred.
  • Support operations ramp‑up and performance monitoring during the first months of commercial operation.

Pre‑requisites

• Bachelor’s Degree in Electrical Engineering (Registered Electrical Engineer required).
• 5‑8 years of experience in power plant operations, maintenance, or commissioning, with at least 1 year in a supervisory role.
• Strong understanding of renewable power plant systems (solar, wind, BESS) and interconnection facilities (substation/TL).
• Familiarity with NGCP/DU/EC standards, PGC/PDC, WESM Rules, and ERC/DOE compliance processes.
• Proven experience managing cross‑functional coordination between EPC, BD, O&M, and regulatory stakeholders.
• Strong planning, documentation, and communication skills with the ability to manage multiple concurrent projects.
• Willingness to conduct periodic site visits to projects under commissioning or near turnover.

Equal Opportunity Employer Statement

As an Equal Opportunity Employer, we are committed to fostering an inclusive work environment where every individual feels valued, respected, and empowered to reach their full potential.