Senior Accounts Payable Officer (Transport/Logistics/Freight)

hammerjack; Philippines; Hybrid; PHP 360,000 - 600,000; Full time

Benefits offered by this job

Hybrid work model

Modern offices

Health coverage

Meals on site

Global client exposure

Job summary

hammerjack is seeking a detail-driven Accounts Payable professional to centralise freight-related reconciliations and validate invoices against contracted rates, fuel levies, and terms. The role partners with the AP Manager to maintain compliance, data governance, and cost control.

Work setup is hybrid in Makati during probation (2x weekly onsite). You will build strong supplier relationships, handle PO and accrual management, and drive process improvements with a focus on accuracy and audit

Qualifications

• Minimum 3 years’ experience in Accounts Payable.
• Experience handling PO, accruals, and provisions.
• Experience in end-to-end AP processes including invoice processing and payment runs.

Responsibilities

• Validate freight invoices against rates, terms, and PODs.
• Maintain freight rate schedules and provisions for accruals.
• Follow up with suppliers for missing invoices and documentation.
• Support contract management and master data maintenance.
• Identify control gaps and drive process improvements.

Skills

Accounts Payable

PO processing

Reconciliations

Vendor communication

Tools

Pronto ERP

Zoho

Job description

Bring precision to every payment.

We’re looking for a detail-driven Accounts Payable professional who can bring structure, accuracy, and control to freight invoice reviews—partnering closely with the Accounts Payable Manager to centralise, validate, and enhance freight-related reconciliations through specialist freight and transport billing expertise.

Work Setup:

Hybrid in Makati during probation period (2x a week onsite)

Role Overview

The role is critical in ensuring all freight supplier invoices are accurately validated against contracted freight rates, fuel levies, charging methodologies, and commercial terms, with appropriate supporting documentation.

By embedding freight-specific discipline within Accounts Payable, the position helps mitigate cost leakage, resolve complex discrepancies, strengthen supplier governance, and maintain high standards of compliance and process integrity.

Key Responsibilities

• Freight Cost Control & Invoice Validation: Maintain freight rate schedules, validate supplier invoices against approved rates and contractual terms, match invoices against provisions and supporting documentation, resolve variances, and ensure all invoices are supported by Proof of Delivery documentation before payment.
• Purchase Orders & Accrual Management: Raise Freight Provisions to capture expected freight costs accurately and maintain the Freight Provision Excel workbook to support freight accruals and forecasting.
• Supplier Management & Query Resolution: Follow up with freight suppliers for missing invoices, PODs, and supporting documentation, resolve invoice queries and disputes, and build strong supplier relationships to improve billing accuracy.
• Contract, Compliance & Data Governance: Support freight supplier contract management, maintain onboarding records and master data, track missing or expired compliance documentation, and investigate complex billing discrepancies through to resolution.
• Process Improvement & Control: Partner with the Accounts Payable Manager to streamline freight-related AP reconciliations, identify control gaps and automation opportunities, and contribute to continuous improvement initiatives that strengthen cost control, transparency, and audit readiness.

Skills & Experience

Experience & Background

• Minimum 3 years’ experience in Accounts Payable, with demonstrated exposure to Purchase Order, accruals, and provisions processing.
• Strong background in invoice reconciliation, including identifying, investigating, and resolving discrepancies.
• Experience supporting end‑to‑end AP processes including invoice processing, payment runs, and month‑end close activities.
• Proven experience working directly with suppliers and internal operational teams, including on‑shore logistics or warehousing stakeholders.
• Exposure to freight, transport, or logistics‑related invoicing is highly desirable.

Technical Skills

• Intermediate to advanced Microsoft Excel skills, with experience using spreadsheets for reconciliations, accrual calculations, and analysis.
• Experience working with ERP or accounting systems (e.g. Pronto or similar enterprise platforms).
• Familiarity with ticketing or workflow management systems (e.g. Zoho or similar) for query and issue tracking.
• Solid understanding of Purchase Order lifecycle management and provision processes.
• Exceptional attention to detail with a high standard of reconciliation accuracy.
• Strong problem‑solving skills with the ability to manage and resolve complex issues efficiently.
• Confident and professional communicator, capable of proactively following up with suppliers and internal stakeholders to resolve queries and obtain required documentation.

What’s in It for You

• Flexibility that Fits: Hybrid options across Makati and Pampanga, on day shifts aligned with our Australian clients.
• Workspaces that Work: Modern offices built for focus, collaboration, and real productivity.
• Coffee and Good Company: Barista coffee on demand and a café bar to unwind after work.
• Meals on Us: Complimentary meals once a week on your on-site day.
• Covered from Day One: Health coverage with free dependent coverage, so you're looked after from the start.
• Compensation You Can See: Transparent salary packages with direct client involvement.
• Room to Grow: Ongoing training and real opportunities to step into bigger roles.
• An Award-Winning Home: Join a team ranked 8th Best Workplace in the Philippines and recognised among Fortune Best Workplaces in Southeast Asia.
• People Who Have Your Back: Work alongside reliable, easy-going people who care about doing great work.
• A Global Stage: Work directly with international clients and see how teams scale worldwide.

About Us

At hammerjack, we connect skilled professionals in the Philippines with growing businesses across Australia and beyond—building teams that work as true extensions of our clients. We're proud to be named among the Fortune 100 Best Workplaces in Southeast Asia and ranked the 8th Best Workplace in the Philippines.

Our Impact

Our people aren't outsourced—they're embedded. With aligned tools, shared goals, and real accountability, they deliver at the same standard and pace as onshore teams while building long-term careers they're proud of, across accounting, tech, admin, and marketing.