Senior Accounts Payable Associate

ISS | Institutional Shareholder Services; Makati; On-site; PHP 1,000,000 - 1,400,000; Full time

Job summary

ISS | Institutional Shareholder Services seeks a Senior Accounts Payable Associate to join their Global Finance Team in Makati. This role demands expertise in managing AP functions, ensuring compliance with internal policies and tax requirements while optimizing processes like invoice routing and payment management. The successful candidate will have a Bachelor’s degree in Accounting or Finance and over 12 years of relevant experience within a multinational context. The position offers a hybrid work schedule with both onsite and remote work opportunities.

Qualifications

• 12+ years of professional experience in Accounts Payable within a multinational environment.
• Experience in BPO, shared service, or global company.
• Strong ability to work with minimal supervision.

Responsibilities

• File and sort incoming invoices and documentation.
• Prepare and upload invoices into the system.
• Ensure compliance with audit, customs, tax requirements.

Skills

Organizational skills

Numerical aptitude

Attention to detail

Team player

Fluency in English

Education

Bachelor’s degree in Accounting or Finance

Tools

Excel

Outlook

NetSuite

SAP

Job description

Overview

ISS STOXX seeks a highly motivated and experienced professional to join the Global ISS STOXX Accounts Payable Finance Team based in Manila as a Senior Accounts Payable Associate.

The role involves carrying out AP tasks independently and will report to the Vice President of the Global Accounts Payable Team. We offer a competitive compensation package and opportunities for professional growth.

Responsibilities

• File and sort all incoming invoices, correspondence, and backup documentation.
• Prepare and upload the invoices into the system.
• Input invoice data and employee expense data, uploading onto the Accounts Payable system.
• Implement efficient workflows for invoice routing, coding, and approval to minimize processing time and errors.
• Prepare vendor setup for new vendors and employees.
• Ensure all vendor and employee expense claims meet audit, customs, and tax requirements and comply with ISS STOXX internal policies and procedures.
• Perform procedure checks to confirm invoice and expense validity, account coding, and authorized signatures.
• Enter payment instructions for invoices and employee expenses via wire transfer or ACH.
• File and maintain records of documents and emails in the relevant workspace.
• Maintain familiarity with the global travel policy of ISS STOXX.
• Ensure all AP enquiries are resolved to a satisfactory outcome while maintaining a high level of customer service to internal employees and external suppliers.
• Carry out compliance reviews of travel reports submitted by staff worldwide.
• Correspond with travel report owners worldwide regarding policy and reports.
• Manage the payment process, including scheduling, initiation, and execution of payments to vendors according to established payment terms.
• Coordinate with treasury and banking partners to execute international payments securely and efficiently, considering exchange rates and payment methods.
• Ensure compliance with internal controls and regulatory requirements for payment processing, including segregation of duties and authorization procedures.
• Continuously assess accounts payable processes and identify opportunities for optimization, automation, and streamlining.
• Leverage technology solutions such as invoice automation, electronic invoicing, and vendor portals to improve process efficiency and reduce manual intervention.
• Ensure compliance with internal policies, procedures, and controls related to accounts payable processes.
• Generate and analyze accounts payable reports and key performance indicators (KPIs) to monitor departmental performance and identify trends.
• Collaborate with procurement, finance, and IT to streamline end‑to‑end financial processes and resolve interdepartmental issues.
• Participate in cross‑functional projects and initiatives that impact accounts payable operations, such as system implementations, process improvements, and compliance initiatives.
• Serve as a subject‑matter expert on accounts payable matters and provide guidance and support to stakeholders across the organization.
• Provide flexibility in working hours as needed to accommodate internal clients in different time zones.
• Perform ad‑hoc responsibilities as required.

Qualifications

• Bachelor’s degree in Accounting or Finance.
• At least 12 years of professional experience in an Accounts Payable position within a multinational, BPO, shared service, or global company.
• Fluency in English.
• Strong organizational skills and ability to work with minimal supervision.
• Excellent numerical aptitude, attention to detail, and prioritization ability.
• Proficiency with IT applications such as Excel, Outlook, and accounting systems, preferably NetSuite or SAP.
• Team player capable of working effectively with diverse cultures in a global organization.

Work Location & Schedule

• Based in Makati City on a mid‑shift schedule (4:00 PM – 1:00 AM Manila time).
• Hybrid work arrangement: 3 days on‑site and 2 days from home per week.

EEO Statement

Institutional Shareholder Services (ISS) is committed to fostering a culture of diversity and inclusion. It is our policy to prohibit discrimination or harassment against any applicant or employee on the basis of race, color, ethnicity, creed, religion, sex, age, citizenship status, national origin, social origin, sexual orientation, gender identity, pregnancy status, marital status, familial status, mental or physical disability, veteran status, military service or status, or any other characteristic protected by law. All activities including recruiting, hiring, promotions, performance evaluations, training, job assignments, compensation, demotions, transfers, terminations, benefits, and other employment terms are administered on a non‑discriminatory basis in accordance with applicable federal, state, and local requirements.