Senior Accountant — Multi-Entity AR, Billing & Insurance

Zoobook Systems LLC; Manila; On-site; PHP 500,000 - 900,000; Full time

Job summary

Zoobook Systems LLC is seeking a highly organized Senior Accountant to manage accounting operations across multiple companies in the Philippines. You will oversee QuickBooks transactions, AR/billing, and support insurance/HMO enrollments while ensuring accurate records and timely month-end close.

The ideal candidate is detail-oriented, proactive, and capable of owning day-to-day accounting activities across entities, monitoring receivables, and coordinating with teams on billing, collections,

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• Strong hands-on experience with QuickBooks is required.
• Experience managing accounting for multiple companies/entities is highly preferred.
• Proven experience in bookkeeping, accounts receivable, billing, and collections.
• Strong understanding of general accounting principles and financial reporting.
• Experience with account reconciliation and month-end closing.
• Experience coordinating insurance, HMO, or benefits enrollment is a plus.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to work independently and manage multiple priorities.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential financial information professionally.

Responsibilities

• Maintain accurate and up-to-date accounting records for multiple companies.
• Record and categorize financial transactions in QuickBooks.
• Perform regular reconciliation of bank, credit card, and other financial accounts.
• Review transactions and accounting entries for accuracy and completeness.
• Maintain organized financial documentation and supporting records.
• Assist with month-end and year-end closing activities.
• Prepare financial reports and accounting summaries as needed.
• Identify and resolve accounting discrepancies and inconsistencies.
• Prepare, process, and monitor customer/client billing.
• Ensure invoices are accurate, complete, and issued on time.
• Monitor accounts receivable and outstanding balances.
• Track overdue invoices and follow up on outstanding payments.
• Coordinate with internal teams regarding billing discrepancies or missing information.
• Maintain accurate records of payments, credits, adjustments, and outstanding balances.
• Develop and maintain an effective collections follow-up process.
• Coordinate and complete HMO and other insurance enrollments for the company and/or eligible employees or members, as applicable.
• Manage insurance-related registrations, applications, renewals, and required documentation.
• Coordinate with insurance companies, HMO providers, brokers, and other relevant parties.
• Monitor enrollment status and ensure required information and documents are submitted accurately and on time.
• Assist with resolving insurance or HMO billing, enrollment, and account-related issues.
• Research and coordinate enrollment in additional insurance programs or plans when needed.
• Monitor the financial activity of multiple companies and ensure records are properly maintained.
• Assist management with financial reporting and analysis.
• Support the preparation of financial statements and other financial reports.
• Help ensure accounting practices and documentation comply with applicable accounting standards and company policies.
• Coordinate with external accountants, auditors, tax professionals, insurance providers, or other financial service providers when needed.
• Maintain confidentiality of company and financial information.

Skills

Multi-entity accounting

Accounts receivable

Billing & collections

QuickBooks

Attention to detail

Financial reporting

Month-end close

Independence

Communication

Education

Bachelor's degree in Accounting/Finance

Tools

QuickBooks

Job description

Zoobook Systems LLC is seeking a highly organized Senior Accountant to manage accounting operations across multiple companies in the Philippines. You will oversee QuickBooks transactions, AR/billing, and support insurance/HMO enrollments while ensuring accurate records and timely month-end close.

The ideal candidate is detail-oriented, proactive, and capable of owning day-to-day accounting activities across entities, monitoring receivables, and coordinating with teams on billing, collections,