Senior Accounting

Zoobook Systems LLC; Manila; Sur place; PHP 500 000 - 900 000; Plein temps

Résumé du poste

Zoobook Systems LLC is seeking a highly organized Senior Accountant to manage accounting operations across multiple companies in the Philippines. You will oversee QuickBooks transactions, AR/billing, and support insurance/HMO enrollments while ensuring accurate records and timely month-end close.

The ideal candidate is detail-oriented, proactive, and capable of owning day-to-day accounting activities across entities, monitoring receivables, and coordinating with teams on billing, collections,

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• Strong hands-on experience with QuickBooks is required.
• Experience managing accounting for multiple companies/entities is highly preferred.
• Proven experience in bookkeeping, accounts receivable, billing, and collections.
• Strong understanding of general accounting principles and financial reporting.
• Experience with account reconciliation and month-end closing.
• Experience coordinating insurance, HMO, or benefits enrollment is a plus.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to work independently and manage multiple priorities.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential financial information professionally.

Responsabilités

• Maintain accurate and up-to-date accounting records for multiple companies.
• Record and categorize financial transactions in QuickBooks.
• Perform regular reconciliation of bank, credit card, and other financial accounts.
• Review transactions and accounting entries for accuracy and completeness.
• Maintain organized financial documentation and supporting records.
• Assist with month-end and year-end closing activities.
• Prepare financial reports and accounting summaries as needed.
• Identify and resolve accounting discrepancies and inconsistencies.
• Prepare, process, and monitor customer/client billing.
• Ensure invoices are accurate, complete, and issued on time.
• Monitor accounts receivable and outstanding balances.
• Track overdue invoices and follow up on outstanding payments.
• Coordinate with internal teams regarding billing discrepancies or missing information.
• Maintain accurate records of payments, credits, adjustments, and outstanding balances.
• Develop and maintain an effective collections follow-up process.
• Coordinate and complete HMO and other insurance enrollments for the company and/or eligible employees or members, as applicable.
• Manage insurance-related registrations, applications, renewals, and required documentation.
• Coordinate with insurance companies, HMO providers, brokers, and other relevant parties.
• Monitor enrollment status and ensure required information and documents are submitted accurately and on time.
• Assist with resolving insurance or HMO billing, enrollment, and account-related issues.
• Research and coordinate enrollment in additional insurance programs or plans when needed.
• Monitor the financial activity of multiple companies and ensure records are properly maintained.
• Assist management with financial reporting and analysis.
• Support the preparation of financial statements and other financial reports.
• Help ensure accounting practices and documentation comply with applicable accounting standards and company policies.
• Coordinate with external accountants, auditors, tax professionals, insurance providers, or other financial service providers when needed.
• Maintain confidentiality of company and financial information.

Connaissances

Multi-entity accounting

Accounts receivable

Billing & collections

QuickBooks

Attention to detail

Financial reporting

Month-end close

Independence

Communication

Formation

Bachelor's degree in Accounting/Finance

Outils

QuickBooks

Description du poste

We are looking for a highly organized and experienced Senior Accountant to manage accounting operations across multiple companies. As our business continues to grow and we add additional companies, we need a finance professional who can maintain accurate accounting records, manage transactions in QuickBooks, oversee billing and collections, and assist with insurance and HMO enrollment and administration as needed.

The ideal candidate is detail-oriented, proactive, and comfortable taking ownership of day-to-day accounting activities while monitoring outstanding receivables, following up on collections, and coordinating required insurance or HMO registrations.

Key Responsibilities

Accounting & Bookkeeping

• Maintain accurate and up-to-date accounting records for multiple companies.

• Record and categorize financial transactions in QuickBooks.

• Perform regular reconciliation of bank, credit card, and other financial accounts.

• Review transactions and accounting entries for accuracy and completeness.

• Maintain organized financial documentation and supporting records.

• Assist with month-end and year-end closing activities.

• Prepare financial reports and accounting summaries as needed.

• Identify and resolve accounting discrepancies and inconsistencies.

Billing & Accounts Receivable

• Prepare, process, and monitor customer/client billing.

• Ensure invoices are accurate, complete, and issued on time.

• Monitor accounts receivable and outstanding balances.

• Track overdue invoices and follow up on outstanding payments.

• Coordinate with internal teams regarding billing discrepancies or missing information.

• Maintain accurate records of payments, credits, adjustments, and outstanding balances.

• Develop and maintain an effective collections follow-up process.

Insurance & HMO Administration

• Coordinate and complete HMO and other insurance enrollments for the company and/or eligible employees or members, as applicable.

• Manage insurance-related registrations, applications, renewals, and required documentation.

• Coordinate with insurance companies, HMO providers, brokers, and other relevant parties.

• Monitor enrollment status and ensure required information and documents are submitted accurately and on time.

• Assist with resolving insurance or HMO billing, enrollment, and account-related issues.

• Research and coordinate enrollment in additional insurance programs or plans when needed.

Financial Management & Compliance

• Monitor the financial activity of multiple companies and ensure records are properly maintained.

• Assist management with financial reporting and analysis.

• Support the preparation of financial statements and other financial reports.

• Help ensure accounting practices and documentation comply with applicable accounting standards and company policies.

• Coordinate with external accountants, auditors, tax professionals, insurance providers, or other financial service providers when needed.

• Maintain confidentiality of company and financial information.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.

• Strong hands-on experience with QuickBooks is required.

• Experience managing accounting for multiple companies/entities is highly preferred.

• Proven experience in bookkeeping, accounts receivable, billing, and collections.

• Strong understanding of general accounting principles and financial reporting.

• Experience with account reconciliation and month-end closing.

• Experience coordinating insurance, HMO, or benefits enrollment is a plus.

• Excellent attention to detail and accuracy.

• Strong organizational and time-management skills.

• Ability to work independently and manage multiple priorities.

• Strong analytical and problem-solving skills.

• Excellent written and verbal communication skills.

• Ability to handle confidential financial information professionally.

Preferred Experience

• Experience working in a multi-company or multi-entity environment.

• Experience managing the full accounts receivable cycle from billing through collections.

• Experience setting up and maintaining QuickBooks accounts and financial records.

• Experience preparing financial reports for management.

• Experience coordinating HMO, health insurance, or other insurance enrollments.

• Experience working with growing companies and adapting accounting processes as the business expands.

What We’re Looking For

We are looking for someone who can take ownership of the company's accounting and financial administration, not simply enter transactions. The ideal candidate should be able to identify discrepancies, monitor outstanding balances, follow up on unpaid invoices, coordinate insurance and HMO requirements, and proactively alert management to accounting, billing, collection, or enrollment issues.

As we continue to add companies, this person will play an important role in keeping our financial records accurate, organized, timely, and properly maintained across all entities.