Secretary

Luxasia, Inc.; Manila; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

Luxasia, Inc. in Manila seeks a proactive Executive Assistant to support its executives with calendar and travel management, meeting coordination, and confidential communications.

The ideal candidate holds a Bachelor's degree with at least 5 years in a fast-paced multinational setting, and demonstrates meticulous attention to detail, independence, and flawless English communication.

Qualifications

• Bachelor’s degree and at least 5 years of experience in a fast-paced multinational setting.
• Proficient calendaring and travel management for multiple executives.
• Strong attention to detail and ability to prioritize competing tasks.
• Self-driven, resilient, and able to work independently in high workload environments.

Responsibilities

• Provide full personal assistant support to executives and act as primary contact for internal and external stakeholders.
• Support calendars, appointments, meetings, and travel arrangements, including itineraries and logistics.
• Prepare and coordinate meetings and events, and handle ad hoc assignments.
• Manage executive correspondence, reports, presentations, reimbursements, and confidential communications.
• Coordinate internal communications and office events as required.
• Support office and finance tasks such as PO creation and procurement.

Skills

Calendar management

Travel coordination

Executive support

Communication

Attention to detail

Education

Bachelor's degree

Tools

MS Office

G Suite

Job description

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 100 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shape the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent – that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful?

Key Responsibilities:

• Provide full personal assistant to the executives act as the primary point of contact for internal and external stakeholders.
• Support calendars, appointments, meetings, and travel arrangements, including itineraries, logistics, and follow-ups.
• Prepare and coordinate meetings, events, ad hoc assignments
• Handle executive correspondence, reports, presentations, reimbursement, approvals, documentations, and confidential communications with discretion and accuracy.
• Coordinate internal communications, employee engagement initiatives, and office events as required
• Support office and finance administrative tasks such as PO creation, reporting, equipment procurement, etc.

Requirements

• Minimum Degree in any discipline with at least 5 years of relevant experience in a fast-pace MNC setting
• Well-versed in calendaring and travel management for many executives
• Possess a strong attention to detail, with the ability to prioritise tasks and manage competing demands
• Self-driven, resilient, and resourceful
• Able to function independently and effectively in a high workload and fast-paced environment
• Strong fluency in both spoken and written English, with demonstrated ability to create professional business communication

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?

If so, you are the one we are looking for. JOIN US and let’s grow together.

We regret to inform you that only shortlisted candidates will be contacted. Thank you.

Note to staffing agencies

Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.