Sales Administrative Assistant: Proactive Support

Optimal Systems Distribution, Inc.; Pasig; On-site; PHP 216,000 - 288,000; Full time

Job summary

Optimal Systems Distribution, Inc. in Pasig, Philippines is seeking a highly organized Sales Administrative Assistant to support the Sales Team and ensure smooth coordination between clients and internal departments in Pasig.

The role focuses on day-to-day operations, timely responses, and excellent customer service to provincial sales personnel. You will maintain filing systems, prepare reports, assist with pull-out coordination, and handle inquiries with a professional and proactive approach.

Qualifications

• At least 1 year of relevant work experience in sales administration.
• Excellent verbal and written communication.
• Professional demeanor when dealing with clients and stakeholders.
• Customer-focused with strong interpersonal skills.
• Fast learner in a dynamic work environment.
• Highly organized, dependable, and detail-oriented.
• Punctual and responsible.
• Proficient in Microsoft Office applications.

Responsibilities

• Provide administrative and operational support to the Sales Team, particularly provincial sales personnel.
• Handle and coordinate client requests, inquiries, and concerns in a timely and professional manner.
• Monitor delivery schedules and oversee pull-out transactions.
• Coordinate with clients and internal departments to ensure prompt resolution of issues.
• Maintain accurate filing systems and organized records of sales-related documents.
• Prepare, update, and submit reports as required by management.
• Perform other sales support and administrative duties as assigned.

Skills

Sales admin exp

Strong communication

Customer-focused

Organized

Proactive

MS Office

Tools

MS Word

MS Excel

MS Outlook

Job description

Optimal Systems Distribution, Inc. in Pasig, Philippines is seeking a highly organized Sales Administrative Assistant to support the Sales Team and ensure smooth coordination between clients and internal departments in Pasig.

The role focuses on day-to-day operations, timely responses, and excellent customer service to provincial sales personnel. You will maintain filing systems, prepare reports, assist with pull-out coordination, and handle inquiries with a professional and proactive approach.