Sales Admin Assistant

A.R.M. Resources, Inc.; Philippines; On-site; PHP 500,000 - 650,000; Full time

Job summary

A.R.M. Resources, Inc. is seeking a skilled Sales Administration professional for on-site duties in Makati. The role involves monitoring and reconciling sales orders, forecasting with logistics, and handling invoicing via the JDE system for online consignments.

Candidates should have 2+ years in sales administration or related roles, be proficient in MS Excel, and hold a Bachelor's degree in Business Administration or related field. Strong attention to detail is essential.

Qualifications

• Provide essential support to sales including monitoring and reconciling sales orders and other administrative tasks.
• Provide sales forecast to logistics partner and supply chain team for consignment warehouse.
• Perform stock transfer from warehouse to E-commerce enabler location, and inventory reconciliation.
• Create sales invoices, SOC and credit notes using JDE system for online consignment business.
• Reconciliation of sales reports, refunds, fees from multiple ecommerce platforms and collection from customers.
• Review invoices and submit into accounting system for payment processing.
• Support sales manager for any sales development or ad-hoc tasks.
• Must have MS Excel with advanced skills (VLOOKUP, SUMIF and Pivot, XLOOKUP).
• Bachelor's degree in Business Administration or related field.
• Minimum 2 years experience in sales administration, customer service, or sales support roles.
• Attention to detail and accuracy.

Responsibilities

• Support sales manager for sales development or ad-hoc tasks.
• Provide essential support to sales including monitoring and reconciling sales orders.
• Create and file invoices, SOCs and credit notes in the JDE system.
• Reconcile sales reports, refunds and platform fees and collect from customers.

Skills

Sales support

Forecasting

Inventory reconciliation

Data entry

Excel advanced

Attention to detail

Education

Bachelor's degree in Business Administration or related field

Tools

JDE system

MS Excel

Job description

On-site - Makati 1-3 Yrs Exp Bachelor Full-time

Job Description

• Provide essential support to sales including monitoring, reconciling sales orders and other administrative tasks to ensure smooth operations
• Provide sales forecast to logistics partner and supply chain team for consignment warehouse
• Perform stock transfer from warehouse to E-commerce enabler location, and inventory reconciliation
• Create sales invoices, SOC and credit notes using JDE system for online consignment business. Maintain and ensure proper filing of documents as per audit requirements
• Reconciliation of sales reports, refunds, fees from multiple ecommerce platforms and collection from customers
• Review and check invoices/documents. Submit into accounting system for payment processing
• Support sales manager for any sales development or ad-hoc tasks
• A mid-level to advanced in excel skill (vlook up, sum if and pivot, xlookup)
• Bachelor's degree in Business Administration or related field
• Minimum 2 years experience in ales administration, customer service, or sales support roles
• Skilled with MS Office with intermediate to advance MS Excel capabilities
• Attention to detail and accuracy

Attention to Details Communication Skills CRM