Remote Project Operations Specialist

Toptal; Philippines; Remote; PHP 3,681,000 - 5,521,000; Full time

Job summary

Toptal is a global network of top talent in business, design, and technology offering fully remote work worldwide. This role, Project Operations Specialist, supports Talent Screening with end-to-end operational execution and collaboration across teams. Applicants should be highly organized, analytical, proactive, and able to manage complex workflows from intake to completion.

This is a remote position; visa sponsorship is not provided. Resumes and communications must be in English.

Qualifications

• Bachelor’s Degree required.
• 2-4+ years of experience in operations, talent operations, project coordination, program management, or similar cross-functional environment.
• Demonstrated ability to manage multiple priorities, deadlines, and stakeholders with strong attention to detail.
• Strong analytical skills using operational data to identify trends, solve problems, and improve processes.
• Excellent written and verbal communication with ability to clearly communicate priorities, risks, and recommendations.

Responsibilities

• Coordinate sourcing requests from intake through launch, ensuring information is complete and requests meet 24-hour preparation standard.
• Partner with cross-functional stakeholders to clarify requirements, track dependencies, resolve blockers, and ensure timely execution.
• Maintain accurate operational trackers, documentation, decision logs, and process guidance.
• Monitor screening readiness, capacity, funnel performance, and operational metrics, identifying risks and recommending improvements.
• Escalate operational risks with clear context and recommended actions.
• Support talent movement across services and onboarding by coordinating screening requirements and handoffs.
• Coordinate screening path updates across operations, content, systems, and screeners to ensure successful implementation.
• Perform data quality checks, investigate discrepancies, and maintain reliable operational reporting.
• Serve as primary operational point of contact for screening-related requests, ensuring clear ownership and follow-through.
• Contribute to process improvements, documentation, and new screening initiatives that improve efficiency and scalability.

Skills

Operations Process Improvement

Coordination

Education

Bachelor’s Degree

Job description

Toptal is a global network of top talent in business, design, and technology offering fully remote work worldwide. This role, Project Operations Specialist, supports Talent Screening with end-to-end operational execution and collaboration across teams. Applicants should be highly organized, analytical, proactive, and able to manage complex workflows from intake to completion.

This is a remote position; visa sponsorship is not provided. Resumes and communications must be in English.