Remote Project Coordinator

Tantalus Floors; Manila; Remote; PHP 604,000 - 863,000; Part time

Job summary

Tantalus Floors is seeking a Remote Project Coordinator in the Philippines to provide reliable back-office support and help keep projects organized and on track.

You will work with the leadership team to coordinate tasks, track follow-ups, organize project information, and assist with planning. The ideal candidate is organized, tech-friendly, proactive, and comfortable working remotely with a North American team.

Qualifications

• 2-3+ years of experience with construction estimating, quantity takeoffs, project coordination, or construction administration.
• Ability to read and interpret construction plans and project information.
• Strong attention to detail and accuracy.
• Highly organized with strong follow-through.
• Comfortable working with spreadsheets, software, and digital tools.
• Strong written and verbal English communication skills.
• Able to work independently and manage assigned tasks remotely.
• Comfortable learning new systems and processes.
• Reliable and responsive when working with a remote team.

Responsibilities

• Complete quantity takeoffs from plans and project information.
• Assist with preparing project estimates.
• Help prepare and organize invoices.
• Assist with project scheduling and maintaining schedule information.
• Organize project documents, measurements, estimates, and related information.
• Review project details and make sure required information is complete and organized.
• Support the development and implementation of estimating, takeoff, invoicing, and scheduling systems.
• Maintain accurate project records and documentation.
• Follow established processes and help identify opportunities to improve them.
• Provide reliable administrative and project support to the owner.

Skills

Construction estimating

Quantity takeoffs

Project coordination

Construction administration

Tools

Spreadsheets

Estimating software

Scheduling software

Invoicing software

Construction management software

Job description

Remote Project Coordinator
Tantalus Floors
Remote | Philippines | Part-Time |$7 - $10 USD/hour

About Tantalus Floors

Tantalus Floors is a flooring company serving Whistler, Squamish, and the Sea to Sky Corridor. The team provides hardwood flooring installation, refinishing, repairs, custom stair work, material supply, and commercial and large-scale flooring services.

We are a growing, project-focused business that values quality work, reliability, organization, and strong relationships with clients and project partners.

About the Role

Tantalus Floors is looking for a Remote Project Coordinator based in the Philippines to provide reliable back-office support and help keep projects, information, and day-to-day operations organized.

This role will work closely with the leadership team to coordinate tasks, track follow-ups, organize project information, support planning, and help ensure nothing falls through the cracks.

The ideal candidate is organized, comfortable with technology, team-oriented, and naturally proactive about figuring out what needs to happen next.

What You'll Do

Initial Responsibilities

• Complete quantity takeoffs from plans and project information
• Assist with preparing project estimates
• Help prepare and organize invoices
• Assist with project scheduling and maintaining schedule information
• Organize project documents, measurements, estimates, and related information
• Review project details and make sure required information is complete and organized
• Support the development and implementation of estimating, takeoff, invoicing, and scheduling systems
• Maintain accurate project records and documentation
• Follow established processes and help identify opportunities to improve them
• Provide reliable administrative and project support to the owner

What We're Looking For

• 2-3+ years of experience with construction estimating, quantity takeoffs, project coordination, or construction administration
• Ability to read and interpret construction plans and project information
• Strong attention to detail and accuracy
• Highly organized with strong follow-through
• Comfortable working with spreadsheets, software, and digital tools
• Strong written and verbal English communication skills
• Able to work independently and manage assigned tasks remotely
• Comfortable learning new systems and processes
• Reliable and responsive when working with a remote team

Preferred Qualifications

• Experience with residential construction or remodeling
• Experience preparing flooring, finish, or material takeoffs
• Experience with estimating or construction management software
• Experience with invoicing and project scheduling
• Experience working with Canadian, U.S., or other North American construction companies

The Person We're Looking For

You are someone who enjoys working behind the scenes to make sure the details are right.

You take pride in accurate work, stay organized, and don't need to be reminded about every task. You are comfortable working with numbers, plans, documents, and software, and you enjoy learning how a business operates.

You also see this as an opportunity to grow. While the initial focus is on back-end support, you're interested in eventually taking on more responsibility and becoming a trusted part of the Tantalus Floors team.

Schedule & Compensation

Part-time: approximately 10-20 hours per week, with the potential for up to 25 hours depending on workload.

Compensation: 7-10 USD/hour, depending on experience and qualifications.

The role will begin with a focused back-end scope, with the potential for additional hours and responsibilities as the position develops.

Why Join Tantalus Floors?

This is an opportunity to become an important part of a growing business and help strengthen the systems and processes that support its continued growth.

You'll have the opportunity to take ownership of meaningful responsibilities across project coordination, organization, systems, and business operations while working closely with the leadership team.

If you're organized, dependable, systems-minded, and enjoy helping a business run more smoothly, we'd like to hear from you.