Construction Project Coordinator / Assistant Project Manager

AdminEdge; Metro Manila; Remote; PHP 791,000 - 1,055,000; Full time

Benefits offered by this job

Fully remote work

Fixed U.S. schedule

PTO and U.S. holidays

Job summary

AdminEdge is seeking a Construction Project Coordinator / Assistant Project Manager for remote work in the Philippines with EST hours. You will own contract paperwork, cost coding, and the RFI/submittal flow while coordinating with the principal in a lean, owner-operated environment.

The role emphasizes independent ownership, timely follow-through, and direct collaboration with U.S. small businesses. Compensation is USD 9–12 per hour with a fixed U.S. schedule and full remote capability.

Qualifications

• Three years or more supporting construction or project-based operations.
• Experience with U.S.-based general contractors or commercial construction.
• Demonstrated job costing and cost coding in a construction environment.
• Working knowledge of RFI and submittal processes.
• Experience with payables and receivables in construction.

Responsibilities

• Input contract data into project records and keep documentation organized.
• Code expenses to the correct job and category, keeping cost records current.
• Prepare, log and track RFIs and submittals through to resolution.
• Match invoices to purchase orders and flag discrepancies before payment.
• Use JobTread and QuickBooks to keep project and financial records aligned.

Skills

Construction coordination

US general contractor experience

Job costing

RFI and submittals

English communication

Independent worker

Attention to detail

Tools

JobTread

QuickBooks

Job description

Position: Construction Project Coordinator / Assistant Project Manager

Job Type:Full-time (40 hours/week)

Location:Philippines (Remote, EST hours)

Salary: $9/hr - $12/hr

IMPORTANT

Overview

We are seeking a Construction Project Coordinator / Assistant Project Manager for a commercial retail general contractor based in Tampa, Florida. It is a deliberately lean operation, taking on complex project work for a focused client base rather than chasing growth, with one anchor client keeping the schedule full.

That structure is what makes this role matter. There is no back-office department and no layer of project managers to sit behind. This person works directly with the principal, owning the contract paperwork, the cost coding and the RFI and submittal flow, with accounts payable and receivable sitting alongside that project work. The company runs fully remote by design. Above all, this role calls for a reliable self-starter who takes ownership of their work and follows through without being chased.

Key Responsibilities

Contract Administration

• Input contract data from subcontractor proposals into project records
• Keep executed agreements and supporting documentation organized and retrievable
• Track outstanding subcontractor documents and follow up until they are returned

Cost Coding

• Cost code expenses including receipts, purchase orders and invoices to the correct job and category
• Keep job cost records current as expenses come in
• Raise anything that does not reconcile rather than passing it through

RFIs & Submittals

• Prepare, log and track RFIs through to resolution across active projects
• Manage the submittal process including preparation, distribution and status tracking
• Maintain clean RFI and submittal logs for every active job

Accounts Payable & Receivable

• Support accounts payable and accounts receivable alongside the project work
• Match invoices against purchase orders and flag discrepancies before payment
• Keep payables and receivables current so job costs stay accurate

Systems & Software

• Work within JobTread, the company's construction management platform. Experience on a comparable system transfers
• Use QuickBooks for accounting tasks, including its two-way sync with JobTread
• Keep records accurate across both platforms so project and financial reporting stay aligned

Preferred Skills & Qualifications

• Three years or more supporting construction or project-based operations
• Experience working with U.S.-based general contractors or commercial construction companies
• Demonstrated job costing and cost coding experience in a construction environment
• Working knowledge of RFI and submittal processes
• Comfort with construction payables and receivables
• Able to work independently alongside an owner with no supervisory layer in between
• Excellent written and verbal English communication skills
• High attention to detail and strong follow-through

Nice-to-Have (Bonus Skills)

• Experience in commercial retail or tenant improvement construction
• Direct experience with JobTread, or with Procore, Buildertrend, CoConstruct or similar
• Experience with QuickBooks or a comparable accounting platform
• Background supporting a small or owner-operated general contracting business
• Exposure to subcontractor bid coordination and proposal review

What we offer:

• Competitive compensation — $9–$12 per hour, paid in USD
• Fixed U.S. working schedule
• Fully remote role — work from anywhere
• Direct collaboration with U.S. small businesses and entrepreneurs
• Paid time off — 10 PTO days per year, plus 6 U.S. holidays off