Remote Payroll & Finance Admin Specialist

Penbrothers International; Mandaluyong; Remote; PHP 391,000 - 725,000; Full time

Benefits offered by this job

Meaningful work & Growth

Employee as our biggest asset

Global reach & local impact

Powering global startups

Job summary

Penbrothers, a leading HR and remote talent partner in the Philippines, is recruiting a Payroll & Finance Administrative Specialist to support payroll coordination, onboarding, and finance administration for the Southeast Region.

You’ll manage weekly timecards, onboarding 20–30 associates weekly, maintain confidential records, and provide admin support to clients, associates, recruiters, payroll staff and leadership.

Qualifications

• Previous experience in payroll administration, staffing operations, finance support, onboarding, administrative operations, or a related role.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience working with ATS; Avionté BOLD preferred.
• Strong organizational and time management skills, with excellent attention to detail.
• Ability to prioritize multiple tasks, manage high-volume administrative work, and meet deadlines.
• Strong written and verbal communication skills.
• Familiarity with payroll processes, timecard management, onboarding documentation, and general financial administration.
• Ability to handle confidential information with discretion and professionalism.
• Dependable, self-motivated, and capable of working independently with minimal supervision.
• Strong follow-through, coordination, and problem-solving skills.

Responsibilities

• Coordinate weekly timecard submissions and audit for accuracy.
• Ensure timecards are submitted no later than Wednesday morning.
• Coordinate collection of ~120 timesheets per week and follow up as needed.
• Audit weekly payroll reports for discrepancies before processing.
• Resolve timecard issues with clients, associates, and payroll personnel.
• Maintain confidential payroll and timekeeping records.
• Support payroll-related reporting and compliance tasks.
• Facilitate onboarding of field associates and track documentation.
• Collaborate with recruiters and payroll staff throughout onboarding.
• Assist with accounts payable/receivable and other finance tasks.
• Process COIs and client documentation requirements.
• Monitor staff advances and ensure sign-offs.
• Provide admin support to regional leadership.

Skills

Payroll administration

Staffing operations

Finance support

Onboarding

Administrative operations

Microsoft Excel

ATS

Avionté BOLD

Attention to detail

Communication

Tools

Avionté BOLD

ATS

Job description

Penbrothers, a leading HR and remote talent partner in the Philippines, is recruiting a Payroll & Finance Administrative Specialist to support payroll coordination, onboarding, and finance administration for the Southeast Region.

You’ll manage weekly timecards, onboarding 20–30 associates weekly, maintain confidential records, and provide admin support to clients, associates, recruiters, payroll staff and leadership.