Remote Functional Medicine Practice Admin & Scheduler

Staffing For Doctors; Philippines; Remote; PHP 248,000 - 358,000; Full time

Job summary

Staffing For Doctors is seeking a warm, strategic Virtual Practice Admin Specialist to run our daily administrative operations for a Functional Medicine practice. You will manage patient interactions, calendar logistics, and revenue workflows using Charm EHR.

The ideal candidate has 2+ years in a US-based functional medicine setting, excellent English with a neutral accent, and thrives in a remote, HIPAA-compliant home office.

Qualifications

• Minimum 2+ years of direct experience in Functional Medicine or Naturopathic medical practice.
• Experience navigating Charm EHR; non-negotiable.
• Fluent, accent-neutral English with a warm, articulate phone presence.
• Ability to work remotely in a HIPAA-compliant home office.

Responsibilities

• Strategic calendar and patient management aligning visit timing with lab turnaround.
• Triage patient communications via phone, email, and portal messages with empathy.
• Execute daily administrative circle: payments, lab downloads/uploads, and list updates.
• Triage and clear voicemails/emails; manage billing items and lab portals.

Skills

Accent-neutral English

Independent problem solving

Autonomous judgment

Strategic scheduling

Tools

Charm EHR

Fullscript

MailChimp

Canva

LabCorp Portal

Quest Portal

Job description

Staffing For Doctors is seeking a warm, strategic Virtual Practice Admin Specialist to run our daily administrative operations for a Functional Medicine practice. You will manage patient interactions, calendar logistics, and revenue workflows using Charm EHR.

The ideal candidate has 2+ years in a US-based functional medicine setting, excellent English with a neutral accent, and thrives in a remote, HIPAA-compliant home office.