Recruiting Operations Specialist (Philippines, Remote)

GrowthAssistant; Philippines; Remote; PHP 567,000 - 819,000; Full time

Benefits offered by this job

Fully Remote

Health Coverage (90 days)

7 Paid Holidays

Up to 6 PTO days per year

Parental leave after 1 year

Bonuses: anniversary and referral

Job summary

GrowthAssistant, LLC is hiring a Sourcing Specialist to support our in-house recruitment team. You will source active and passive candidates, run personalized outreach, and maintain accurate candidate records in our ATS, lightening recruiters' workload with AI-assisted sourcing capabilities.

Ideal candidates have 2+ years of sourcing experience, proficiency with LinkedIn Recruiter and Indeed Smart Sourcing, and strong English communication skills. This fully remote role aligns with U.S.

Qualifications

• 2+ years of hands-on candidate sourcing experience.
• Experience using Indeed Smart Sourcing and/or LinkedIn Recruiter.
• Working knowledge of Boolean searches, resumes, and candidate filtering.
• Experience with applicant tracking systems and maintaining recruiting records.
• Strong written and verbal English for candidate outreach and updates.
• Ability to follow detailed instructions and participate in U.S.-hours sessions.

Responsibilities

• Source active and passive candidates using multiple platforms.
• Use Boolean searches and filters to match criteria and location.
• Review resumes and document potential matches clearly.
• Send personalized outreach and respond to candidate questions.
• Hand off interested candidates to recruiters with complete details.
• Maintain accurate records and pipeline statuses in ATS.
• Learn and use AI sourcing tool and review its suggestions.

Skills

Sourcing experience

LinkedIn Recruiter

Boolean search

Candidate screening

ATS familiarity

English communication

Detail oriented

Tools

Indeed Smart Sourcing

LinkedIn Recruiter

ZipRecruiter

Job description

GrowthAssistant connects top marketing and operations talent with fast-growing companies that depend on great execution to scale. Founded in 2021 and named by Forbes as one of the best startups to work at, we're a permanently remote team that runs on integrity, proactive candor, and a bias toward action - and we prioritize the human experience in everything we do. We hire for skill and for heart, and we invest in our people for the long haul.

The Opportunity

We're hiring a Sourcing Specialist to support the in‑house recruiting team at a growing staffing firm that places professionals across multiple industries. Working from recruiter‑provided job descriptions and search criteria, you'll identify qualified active and passive candidates, run personalized outreach, and keep candidate records accurate - building strong pipelines that lighten recruiters' sourcing workload. It's an ideal role for a detail‑oriented, communicative sourcer who loves finding great talent and is excited to work alongside an AI‑assisted sourcing stack.

What Your Day-to-Day Will Look Like

• Candidate Sourcing: Source active and passive candidates using Indeed Smart Sourcing, LinkedIn Recruiter, ZipRecruiter, and the internal candidate database.
• Boolean & Filter Searches: Use Boolean searches, keywords, and platform filters to identify candidates who match required experience, qualifications, and location.
• Resume Review: Review resumes against recruiter‑provided criteria, flag potential matches, and clearly document any missing information.
• Candidate Outreach: Send personalized outreach using approved templates, respond to routine candidate questions, and follow up on agreed timelines.
• Candidate Handoff: Document candidate interest, availability, location, and other requested details, then hand interested candidates to the appropriate recruiter.
• Records & Pipeline Management: Maintain accurate candidate records, outreach history, and pipeline statuses in the applicant tracking system and shared trackers.
• AI‑Assisted Sourcing: Learn and use the company's AI sourcing tool, reviewing its suggested candidates against the search criteria.
• Updates & Recruiting Support: Provide regular updates on sourcing activity, candidate responses, and blockers, ask for clarification when requirements are unclear, and support recruiting administration such as interview scheduling and job posting updates as assigned.

What You Bring

• Sourcing Experience: 2+ years of hands‑on candidate sourcing experience.
• Platform Skills: Experience using Indeed Smart Sourcing and/or LinkedIn Recruiter, with the ability to learn additional sourcing platforms.
• Search & Screening Know-How: Working knowledge of Boolean searches, resume searches, and candidate filtering, plus experience reviewing candidate profiles against defined job requirements.
• ATS & Recordkeeping: Experience using an applicant tracking system and maintaining organized, accurate recruiting records, with respect for candidate confidentiality.
• Communication & Follow-Through: Strong written and verbal English for professional candidate outreach and clear internal updates, with proactive communication, sound judgment about when to seek guidance, and ownership of follow-ups without repeated reminders.
• Detail & Availability: Ability to follow detailed instructions, take usable notes, check work for completeness, and apply feedback, with availability for agreed U.S. business hours and full participation in working sessions.

Bonus Points if:

• You have experience sourcing for healthcare roles or within a staffing agency
• You've used ZipRecruiter and multiple sourcing platforms concurrently
• You're familiar with AI‑assisted sourcing tools
• You have experience supporting initial candidate screening, interview scheduling, and job posting maintenance
• You've tracked sourcing activity and response rates in Excel, Google Sheets, or an ATS

What We Offer

At GrowthAssistant, you aren't just joining a company; you're joining a movement to redefine how the world's best brands scale. We believe that the right talent, placed in the right role, changes everything - and that starts with how we take care of you.

We support your life inside and outside of work with a comprehensive benefits package:

• Fully Remote: 100% Remote work environment, never fight traffic again
• Health Coverage: HMO (depending on location) after 90 days of service
• Time to Recharge: 7 Paid Holidays and up to 6 PTO days per year
• Family First: Parental leave after 1 year of service

We offer additional incentives for go‑getters and proven performers!

• Anniversary bonus ($100 at 1 year; $200 at 2 years)
• Earn a $300 referral bonus for each candidate you refer who is successfully hired, and $500 when you help us identify and close a new opportunity with your client

Join our 100% remote global team today, and grow with GrowthAssistant!

GrowthAssistant is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business need.