Records Management & Filing Specialist

Bestoptions Assistance Inc.; Mandaluyong; On-site; PHP 179,000 - 223,000; Full time

Job summary

Bestoptions Assistance Inc. in Mandaluyong is seeking a detail-oriented Administrative Records Clerk to support daily document handling and office operations.

Responsibilities include organizing, filing, data entry, and ensuring confidentiality, along with occasional banking transactions and field tasks as needed. The ideal candidate has at least Senior High School, basic MS Word/Excel skills, and the ability to manage multiple tasks.

Qualifications

• Senior High School graduate required; college level is an advantage.
• Experience in filing, document control, or administrative work preferred.
• Basic computer skills, especially MS Word and Excel.
• Organized, detail-oriented, and able to handle confidential information.
• Willing to perform routine clerical tasks.

Responsibilities

• Organize, sort, and file documents, records, and other office paperwork.
• Maintain physical and electronic filing systems for easy document retrieval.
• Encode and update records in the company database or tracking system.
• Check documents for completeness, accuracy, and proper labeling.
• Retrieve and release files upon authorized requests.
• Scan, photocopy, and prepare documents as needed.
• Maintain the confidentiality and security of company records.
• Assist with general administrative tasks and other duties assigned by the immediate supervisor.
• Process banking transactions, including deposits, withdrawals, check encashments, fund transfers, check releases, and other banking-related activities as authorized by the Company.
• Perform field assignments as required, including visits to banks, government offices, clients, suppliers, business partners, and other institutions in connection with the Company's operations.

Skills

Data entry

Microsoft Word

Microsoft Excel

Organization

Confidentiality

Multitasking

Education

Senior High School diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Bestoptions Assistance Inc. in Mandaluyong is seeking a detail-oriented Administrative Records Clerk to support daily document handling and office operations.

Responsibilities include organizing, filing, data entry, and ensuring confidentiality, along with occasional banking transactions and field tasks as needed. The ideal candidate has at least Senior High School, basic MS Word/Excel skills, and the ability to manage multiple tasks.