Real Estate Operations and Marketing Virtual Assistant

Cleardeskconnect; Philippines; Remote; PHP 502,000 - 837,000; Full time

Benefits offered by this job

Prepaid HMO coverage

Job summary

Cleardeskconnect is seeking a Real Estate Operations and Marketing Virtual Assistant to support leasing, maintenance, listings, CRM, and marketing for our US-focused real estate clients. This remote Philippines role requires strong communication, fast follow-through, and the ability to manage a daily task list in a time-zone aligned with the US.

You will coordinate leases, screen tenants, track rent, maintain listings, build marketing materials, and help open new offices.

Qualifications

• Excellent communication with clients, vendors and team members.
• Experience with Follow Up Boss or equivalent Real Estate tools.
• Able to work in a time-sensitive, remote-first environment.
• Strong organizational skills and the ability to manage multiple tasks.

Responsibilities

• Leasing and Tenant Support: Prepare and coordinate lease agreements and electronic signatures; contact applicant references; monitor rent payments; track lease expirations; create client reports.
• Maintenance and Vendor Coordination: Schedule vendors and tenants for maintenance; obtain estimates; follow up until completion.
• Listings, CRM, and Documentation: Organize leads in the CRM; update property listings; manage digital documents and property files; maintain website content.
• Marketing and Business Development: Create marketing materials; research mailing lists and opportunities; explore cost-effective growth ideas; assist with client gifts and office openings.
• Communication and Daily Support: Respond to messages; draft emails; manage emails and calendars; follow a daily task list and report progress.

Skills

Excellent communication

Follow Up Boss / real estate tools

Time-zone alignment (US)

Strong organizational skills

Proactive problem solver

Detail oriented

Phone calls to references/vendors/tena

Tools

Follow Up Boss

Job description

Real Estate Operations and Marketing Virtual Assistant

Remote Philippines Team 2

About this role

Do you thrive in a fast-moving environment where no two days look the same? Are you the kind of person who can schedule a plumber, chase down a lease signature, update a Zillow listing, and draft a client email, all before lunch? If you communicate clearly, respond quickly, and anticipate what needs to happen next without being asked, this opportunity could be the perfect fit for you.

Our Story Starts with People Like You

The two founders, best friends, were running businesses that needed great talent fast. So, they started building remote teams across countries like the Philippines, Colombia, and India. Not only did it work, it thrived. They realized that talent isn’t limited by geography. With today’s technology and high-speed internet, we’re able to build high-performing global teams that support businesses across the U.S. So ClearDesk was born.

Today, ClearDesk helps U.S. businesses grow by building world-class remote teams. We don’t just connect talent; we manage the entire experience, from recruiting to retention. And while we help clients thrive, we also stay deeply committed to helping our remote team members build real, lasting careers that support their lives and their families.

That’s where you come in.

The Role: Real Estate Operations and Marketing Virtual Assistant

Imagine being the person who keeps a busy real estate and property management business running smoothly. Every lease you prepare, every vendor you coordinate, and every lead you organize helps clients feel taken care of and helps the team grow.

You’re not just completing tasks. You’re the connective tissue between tenants, vendors, clients, and the team. From screening applicants and tracking rent payments to building marketing campaigns and supporting new office openings, your work directly shapes how well the business serves its clients and how quickly it grows.

You thrive on structure in a time-sensitive environment, communicate with professionalism, and don’t wait to be told the next step. Whether you’re following up on a repair estimate, sending a rent reminder, or researching creative ways to generate new business, you bring responsiveness, initiative, and follow-through to everything you touch.

What Your Days Might Look Like:

Leasing and Tenant Support

Prepare and coordinate lease agreements and electronic signatures

Contact applicant references and assist with tenant screenings

Monitor rent payments and send reminders when necessary

Track lease expirations and reach out proactively for renewals

Review agreements and flag items that need renewal

Create reports for clients as needed

Maintenance and Vendor Coordination

Schedule vendors and tenants for property maintenance and repair needs

Obtain estimates from vendors and follow up until work is completed

Listings, CRM, and Documentation

Organize and filter leads in the CRM, separating rental leads from sales leads

Update and maintain property listings on online platforms

Manage and organize digital documents and property files

Maintain website content

Marketing and Business Development

Create and manage marketing materials such as mailers and other promotional items

Research mailing lists and potential business development opportunities

Research cost-effective and creative ways to generate new business

Research gifts and promotional items for client appreciation efforts

Assist with furniture and furnishing research for client properties

Support the opening and marketing of new office locations

Communication and Daily Support

Respond to group messages and maintain communication with clients and team members

Draft emails and other communications for approval before sending

Provide email and calendar management support

Work from a daily task list provided the night before and complete items before the daily check-in

Provide end-of-day updates on completed tasks and upcoming priorities

Who We Think Will Thrive in This Role:

You have excellent communication skills with minimal verbal fillers, and you interact professionally with clients, vendors, and team members.

You have experience with Follow Up Boss or equivalent Real Estate tools

You respond quickly and work efficiently in a dynamic, time-sensitive environment.

You have strong organizational skills and can manage multiple tasks and priorities simultaneously.

You’re a proactive problem-solver who anticipates needs and takes initiative without constant supervision.

You’re comfortable working from a daily task list and reporting on progress at the end of each day.

You’re resourceful when learning new tools, platforms, and processes.

You’re comfortable making phone calls to references, vendors, and tenants.

You have a keen eye for detail when handling leases, property files, and client communications.

You are willing to work in a US time zone schedule.

You can secure the required technical setup, including:

At least a 720p HD webcam

A primary internet connection of at least 25 Mbps

A backup laptop, backup internet device, and backup power source

A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM

A backup computer with at least Intel Core i3 and 4 GB RAM

Why ClearDesk?

Because we believe work should be meaningful, even from home.

At ClearDesk, you’ll work with clients who respect your time and value your skills. You’ll join a remote-first team that genuinely supports you, and you’ll see the impact of your work in real, tangible ways that matter to the people you work with.

We don’t just want you to do your job. We want you to grow with us, stay with us, and feel proud of the difference you’re making.

Here’s what you can expect from us:

We pay you fairly and on time

We provide prepaid HMO coverage for your peace of mind

We help you grow with tools, training, and honest feedback

We celebrate your wins

And above all, we actually care