Scheduler (C-Level Executive Assistant Experience)

Cleardeskconnect; Philippines; Remote; PHP 1,406,000 - 1,969,000; Full time

Benefits offered by this job

Prepaid HMO coverage

Fair pay on time

Tools, training, and honest feedback

Grow with us

Job summary

ClearDesk is seeking a Home Care Scheduler to coordinate caregiver schedules for a US-based client from a remote Philippines team. You will manage shifts, handle cancellations, and communicate with clients and caregivers to keep operations calm and efficient.

Ideal candidates are experienced in scheduling, with healthcare familiarity, and comfortable using WellSky and VoIP systems. You’ll work in a remote-first environment with training and growth opportunities, supporting seniors in their homes.

Qualifications

• Experience in scheduling, preferably in healthcare or home care.
• Calm under pressure and highly organized.
• Able to work with software systems and communicate remotely.
• Strong relationships with stakeholders and proactive in problem-solving.

Responsibilities

• Build and maintain caregiver schedules across multiple counties.
• Respond quickly to cancellations and schedule changes.
• Answer calls from clients and caregivers via VoIP.
• Update records and case notes in WellSky with training provided.
• Flag issues with ops to keep staffing smooth and reliable.
• Conduct regular check-ins and evaluations with caregivers.
• Generate weekly reports for leadership.

Skills

Scheduling

Healthcare experience

Remote communication

Stakeholder management

Problem solving

Organized

US time zones

Tools

WellSky

VoIP system

Job description

Remote Philippines Team 1

About this role

Want a remote role where your skills bring structure to busy teams, and your work truly helps people? At ClearDesk, you’ll get the flexibility to work from home, the stability of long-term placement, and the chance to be part of something that actually matters.

Our Story Starts with People Like You

The two founders, best friends, were running businesses that needed great talent fast. So, they started building remote teams across countries like the Philippines, Colombia, and India. Not only did it work, it thrived. They realized that talent isn’t limited by geography. With today’s technology and high-speed internet, we’re able to build high-performing global teams that support businesses across the U.S. So ClearDesk was born.

Today, ClearDesk helps U.S. businesses grow by building world-class remote teams. We don’t just connect talent; we manage the entire experience, from recruiting to retention. And while we help clients thrive, we also stay deeply committed to helping our remote team members build real, lasting careers that support their lives and their families.

That’s where you come in.

The Role: Home Care Scheduler

Imagine being the person who keeps everything running behind the scenes in a fast-moving home care setting. Someone’s shift just got canceled last minute. You’ve already found a replacement. A caregiver calls in sick. You’re already on the phone with the next available team member.

You don’t just fill in gaps in the schedule. You create order. You create confidence. And for both caregivers and clients, you become the quiet force that keeps things on track.

More importantly, the people you help serve are seniors who rely on consistent, compassionate care to stay safe and comfortable in their homes. Every shift you coordinate ensures someone’s parent, grandparent, or loved one receives the care they deserve.

As a Home Care Scheduler, you’ll be assigned to a U.S.-based home care client, working closely with their operations team. You’ll manage caregiver schedules, communicate changes, and help keep both sides (caregivers and clients) informed, supported, and calm even when things get a little hectic.

And when things are calm? You’ll help with admin work or pitch in on light recruitment tasks, keeping things moving and meaningful.

What Your Days Might Look Like:

• Build and maintain up-to-date caregiver schedules across multiple counties
• Respond quickly when someone cancels a shift or doesn’t clock in
• Answer calls from clients and caregivers using the VoIP system
• Update records and case notes in WellSky (we’ll train you for it)
• Work with the ops team to flag issues and make sure staffing stays smooth
• Conduct regular check-ins and evaluations with caregivers
• Generate weekly reports and keep leadership in the loop

Who We Think Will Thrive in This Role:

• You’ve worked in scheduling before or think you can rock it (bonus points for healthcare or home care experience)
• You’re calm under pressure and naturally organized
• You love solving problems on the fly
• You’re comfortable with software systems and remote communication
• You’ve built strong relationships with stakeholders, becoming a trusted partner they can rely on
• You take initiative, but you’re also a great team player
• You are willing to work in a US time zone schedule

You can secure the required technical setup, including:

• At least a 720p HD webcam
• A primary internet connection of at least 25 Mbps
• A backup laptop, backup internet device, and backup power source
• A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM
• A backup computer with at least Intel Core i3 and 4 GB RAM

Why ClearDesk?

Because we believe work should be meaningful, even from home.

At ClearDesk, you’ll work with clients who respect your time and value your skills. You’ll join a remote-first team that actually supports you, and you’ll know that the work you’re doing helps real people, especially seniors, receive the care and attention they deserve.

We don’t just want you to do your job. We want you to grow with us, stay with us, and feel proud of the difference you’re making.

Here’s what you can expect from us:

• We pay you fairly and on time
• We provide prepaid HMO coverage for your peace of mind
• We help you grow with tools, training, and honest feedback
• We celebrate your wins
• And above all, we actually care

Ready to be part of something that matters?

Important Reminder

ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from @cleardesk.com or @cleardeskteam.com.

Disclaimer

Candidates who apply for this position may be re-profiled to similar roles depending on their qualifications, experience, and current market demand.