QuickBooks Data Entry Specialist - 09102026 - PTQBDES - EM

Rippedboxstation; Metro Manila; On-site; PHP 134,000 - 201,000; Part time

Job summary

Rippedboxstation is seeking a part-time QuickBooks Data Entry Specialist in Metro Manila to support accounting and operations. The role involves handling sales and supplier invoices, banking reconciliations, and shipping coordination with international partners, all while maintaining precise records in QuickBooks and Excel.

The ideal candidate will have proven QuickBooks and Excel experience, strong attention to detail, and the ability to work independently on repetitive, detail-oriented tasks.

Qualifications

• Proven experience using QuickBooks and Microsoft Excel.
• Experience in data entry, invoicing, bookkeeping, or operations administration.
• Strong understanding of purchase orders, sales orders, supplier invoices, and payment processes.
• Ability to accurately compare supplier invoices against purchase orders and identify discrepancies.
• Basic to intermediate knowledge of journal entries, bank reconciliations, and financial reporting.
• Strong attention to detail and accuracy when handling financial documents.
• Excellent organizational and time-management skills for multiple transactions and deadlines.
• Strong written and verbal English communication skills.

Responsibilities

• Manage sales orders, purchase orders, supplier invoices, and customer invoices using QuickBooks.
• Verify invoices and orders for accuracy, resolve discrepancies, and coordinate customer and supplier payments.
• Coordinate domestic and international shipping, including quotes, documentation, inspections, and transportation arrangements.
• Maintain accurate and organized financial, sales, purchasing, and shipping records using QuickBooks and Excel.
• Perform daily journal entries, bank reconciliations, and monthly/year-end financial reporting.
• Ensure all transactions and records are accurate, complete, and updated in a timely manner.

Skills

QuickBooks

Microsoft Excel

Data entry

Bookkeeping

Attention to detail

English communication

Tools

QuickBooks

Microsoft Excel

Job description

Position: QuickBooks Data Entry Specialist

Number of hours: 20 hours/week
Schedule: PDT

Key Responsibilities.

Operations & Accounting Tasks

• Manage sales orders, purchase orders, supplier invoices, and customer invoices using QuickBooks.

• Verify invoices and orders for accuracy, resolve discrepancies, and coordinate customer and supplier payments.

• Coordinate domestic and international shipping, including quotes, documentation, inspections, and transportation arrangements.

• Maintain accurate and organized financial, sales, purchasing, and shipping records using QuickBooks and Excel.

• Perform daily journal entries, bank reconciliations, and monthly/year-end financial reporting.

• Ensure all transactions and records are accurate, complete, and updated in a timely manner.

Qualifications.

• Proven experience using QuickBooks and Microsoft Excel — both are required.

• Experience in data entry, invoicing, bookkeeping, accounting support, or operations administration.

• Strong understanding of purchase orders, sales orders, supplier invoices, customer invoicing, and payment processes.

• Ability to accurately compare supplier invoices against purchase orders and identify discrepancies in pricing, quantities, and order details.

• Basic to intermediate knowledge of journal entries, bank reconciliations, and financial reporting.

• Strong attention to detail and accuracy when handling financial and operational documents.

• Excellent organizational and time-management skills, with the ability to manage multiple transactions and deadlines simultaneously.

• Strong written and verbal English communication skills for coordinating with customers, suppliers, shipping providers, and internal teams.

• Ability to work independently, follow established procedures, and efficiently manage repetitive and detail-oriented tasks.

• Ability to handle confidential financial information with professionalism and discretion.

• Experience coordinating domestic and international shipping operations is an advantage.