Quality Mgt System Administrator

Advanced Energy; Santa Rosa; On-site; PHP 420,000 - 660,000; Full time

Job summary

Advanced Energy is seeking a Quality Management System Administrator to support audits, regulatory compliance, and continuous improvement. The role focuses on internal audits, CAR/CAPA processes, and external audit readiness in a manufacturing environment.

Responsibilities include planning audits, documenting findings, tracking corrective actions, and coordinating with cross-functional teams to ensure ISO compliance and data accuracy.

Qualifications

• Graduate of Technology or Bachelor’s Degree in Electrical or Electronics or a related field
• Proven experience in quality assurance, auditing, or compliance within a manufacturing firm
• Strong understanding of Quality Management Systems (e.g., ISO standards) and regulatory requirements
• Proficient in Microsoft Office applications, especially Excel (data tracking and reporting)
• High attention to detail, with strong problem-solving and decision-making capabilities
• Ability to work independently and handle multiple priorities in a fast-paced environment

Responsibilities

• Plan and conduct internal system and process audits in accordance with the approved schedule
• Perform Gemba walks and spot checks to ensure real-time compliance and operational effectiveness
• Document audit findings, secure acknowledgement from process owners, and issue audit reports
• Initiate and manage CARs, including tracking, follow-up, and closure verification
• Exercise authority to halt operations for critical non-conformities and resume after corrective actions
• Consolidate and present audit results to highlight trends, risks, and improvement opportunities
• Review RCCA analyses for completeness, accuracy, and effectiveness
• Monitor CAPA implementation to ensure timely closure and sustainability
• Verify effectiveness of actions and escalate overdue items to management
• Maintain audit records and generate periodic reports onCAR/CAPA status

Skills

Quality assurance experience

Auditing

Compliance

Problem solving

Independence

Education

Bachelor’s degree in Electrical or Electronics or related field

Technology graduate

Tools

Excel

Job description

Job Description:

ABOUT ADVANCED ENERGY

Advanced Energy (Nasdaq: AEIS) is a global leader in the design and manufacturing of highly engineered, precision power conversion, measurement and control solutions for mission-critical applications and processes.AE’s power solutions enable customer innovation in complex applications for a wide range of industries including semiconductor equipment, industrial, manufacturing, telecommunications, data center computing and healthcare. Advanced Energy has devoted four decades to perfecting power for its global customers and is headquartered in Denver, Colorado.

Advanced Energy’s power solutions enable customer innovation in complex applications for a wide range of industries including semiconductor equipment, industrial, manufacturing, telecommunications, data center computing and healthcare. Advanced Energy has devoted four decades to perfecting power for its global customers and is headquartered in Denver, Colorado.

WHY BE A PART OF ADVANCED ENERGY?

Some people say it’s like working in the best of two worlds. We operate like an agile, growing, small company – you can see your work make a difference to the company every day. Things move quickly and you can see and feel it. At the same time, we’re a global company founded in 1981 and have been publicly traded for more than 28 years. We have a strong cash position, deep trust and partnership with leading customers, a global best-in-class operations capability, and a proven leadership team. We have a track record and resources to make things happen both organically and inorganically. Being part of a nimble company with a solid foundation attracts team members that are capable, driven and like a challenge. Our employees collaborate and know how to have fun inventing, working, building and winning together. At our core, we are Advanced Energy – powering the future, together.

POSITION SUMMARY

The Quality Management System Administrator is responsible for supporting compliance with management system standards, regulatory requirements, and internal procedures through the execution of system and process audits. The role ensures timely closure of corrective actions (CAR/CAPA), evaluates root cause analyses, and monitors action effectiveness. It also manages audit documentation, reporting, and database updates while providing support for external audits, including pre-audit preparation and follow-through on findings to ensure full resolution and continuous improvement

RESPONSIBILITIES

Internal Audits

• Plan and conduct internal system and process audits in accordance with the approved audit schedule in reference to the applicable standards and procedures.
• Perform Gemba walks and spot checks to ensure real-time compliance and operational effectiveness.
• Document audit findings, secure acknowledgement from process owners, and issue detailed audit reports.
• Initiate and manage Corrective Action Requests (CAR), including tracking, follow-up, and verification of closure.
• Exercise authority to halt operations when critical non-conformities are identified; ensure resumption only after corrective measures are implemented.
• Consolidate and present audit results through summary reports to highlight trends, risks, and improvement opportunities.

CAPA Review & Monitoring

• Review Root Cause and Corrective Action (RCCA) analyses for completeness, accuracy, and effectiveness.
• Monitor implementation of corrective and preventive actions (CAPA) to ensure timely closure and sustainability.
• Verify effectiveness of implemented actions in eliminating root causes and preventing recurrence.
• Escalate overdue or ineffective actions to management and recommend further interventions.

Reporting & Documentation

• Maintain accurate and up-to-date audit records and databases (e.g., Excel or system tools).
• Generate periodic reports on audit outcomes, CAR/CAPA status, and compliance performance.
• Analyze data to identify trends and support continuous improvement initiatives.

External Audit Support

• Conduct pre-audit assessments to ensure readiness for external or certification audits.
• Coordinate with relevant teams to address and close external audit findings.
• Track and verify effectiveness of corrective actions related to external audits.

QUALIFICATIONS

• Graduate of Technology or Bachelor’s Degree in Electrical or Electronics or a related field
• Proven experience in quality assurance, auditing, or compliance within a manufacturing firm.
• Strong understanding of Quality Management Systems (e.g., ISO standards) and regulatory requirements.
• Proficient in Microsoft Office applications, especially Excel (data tracking and reporting).
• High attention to detail, with strong problem-solving and decision-making capabilities.
• Ability to work independently and handle multiple priorities in a fast-paced environment.