Purchasing and Operations (JL - 0812026 - PTSD)

Rippedboxstation; Metro Manila; Remote; PHP 279,000 - 446,000; Part time

Job summary

Rippedboxstation is seeking a part-time Purchasing and Operations specialist to support supplier coordination, order management, and logistics in a German time zone environment.

The role requires 20 hours per week with availability during German business hours and holiday coverage when required. You will track orders, update shipments, and maintain records in Odoo CRM while collaborating with internal teams to meet production timelines.

Qualifications

• Experience in Purchasing, Procurement, Operations, Supply Chain, Logistics, Order Management, or similar role.
• Hands-on experience with Odoo CRM is required.
• Experience coordinating with suppliers or vendors.
• Experience managing purchase orders, production schedules, shipments, or deliveries.
• Familiarity with order processing, product information management, and operational recordkeeping.
• Strong organizational and administrative skills.
• Excellent attention to detail and accuracy in maintaining records and updating order information.
• Strong written and verbal English communication skills.
• Ability to follow up proactively with suppliers and internal stakeholders.
• Ability to manage multiple orders, suppliers, and deadlines simultaneously.
• Strong coordination and problem-solving skills, especially with delayed shipments.

Responsibilities

• Follow up with suppliers regarding production supplies, materials, requirements, and pending items.
• Coordinate and monitor packing activities to ensure orders are prepared correctly and on schedule.
• Follow up on shipments, deliveries, and expected delivery schedules.
• Monitor outstanding orders and provide updates on shipment or production status.
• Manage orders, purchasing details, and product information within the company system.
• Enter and update order details, product information, quantities, and statuses accurately.
• Maintain organized records of orders, supplier communications, shipments, and activities.
• Coordinate with suppliers on order changes, availability, and delivery concerns.
• Communicate with internal teams regarding purchasing, logistics, inventory, and operations.
• Assist in identifying and following up on delayed or pending orders.
• Support day-to-day purchasing and operations administrative tasks.
• Ensure information is recorded in Odoo CRM.
• Provide timely updates on supplier, order, production, and shipment status.

Skills

Purchasing

Procurement

Operations

Supply Chain

Logistics

Vendor relations

Order management

English comms

Multi-tasking

Tools

Odoo CRM

Job description

Position: Purchasing and Operations

Number of hours: 20 hours/week
Schedule: German Time Zone

Key Responsibilities

• Follow up with suppliers regarding production supplies, materials, requirements, and pending items.


• Coordinate and monitor packing activities to ensure orders are prepared correctly and on schedule.


• Follow up on shipments, deliveries, and expected delivery schedules.


• Monitor outstanding orders and provide updates on shipment or production status.


• Manage orders, purchasing details, and product information within the company system.


• Ensure order details, product information, quantities, and statuses are accurately entered and updated.


• Maintain accurate and organized records of orders, supplier communications, shipments, and operational activities.


• Coordinate with suppliers regarding order changes, availability, production requirements, and delivery concerns.


• Communicate with relevant internal teams regarding purchasing, logistics, inventory, and operational requirements.


• Assist in identifying and following up on delayed, incomplete, or pending orders.


• Support day-to-day purchasing and operations administrative tasks as required.


• Ensure all relevant information is properly recorded and updated in Odoo CRM.


• Provide timely updates regarding supplier, order, production, and shipment status.

Qualifications

• Previous experience in Purchasing, Procurement, Operations, Supply Chain, Logistics, Order Management, or a similar role.


• Hands-on experience with Odoo CRM is required.


• Experience coordinating and communicating with suppliers or vendors.


• Experience managing and monitoring purchase orders, production schedules, shipments, or deliveries.


• Familiarity with order processing, product information management, and operational recordkeeping.


• Strong organizational and administrative skills.


• Excellent attention to detail and accuracy in maintaining records and updating order information.


• Strong written and verbal English communication skills.


• Ability to follow up proactively with suppliers and internal stakeholders.


• Ability to manage multiple orders, suppliers, and deadlines simultaneously.


• Strong coordination and problem-solving skills, particularly when handling delayed shipments or supplier-related concerns.


• Comfortable working independently in a remote environment.


• Proficient with common productivity tools such as Microsoft Office, Google Workspace, email, spreadsheets, and online communication platforms.


• Reliable internet connection and suitable equipment for remote work.


• Must be available during German business hours and willing to work on holidays when required.