Purchasing Analyst

Vertiv Co; Mandaluyong; On-site; PHP 600,000 - 800,000; Full time

Job summary

Vertiv is seeking a detail-oriented Purchasing Analyst in Metro Manila to manage end-to-end invoice processing using DataServ, resolve invoice exceptions, and support procurement activities ensuring timely, accurate transactions. The role requires collaboration with suppliers and internal teams.

The ideal candidate has 3–5 years in procurement, solid Oracle ERP experience, advanced Excel skills, and strong communication in English to drive improvements across supply chain processes.

Qualifications

• Bachelor’s degree or diploma in a relevant field.
• 3–5 years in procurement, purchasing, or accounts payable in manufacturing.
• Working knowledge of Oracle ERP – Purchasing modules.
• Familiarity with E2Open or similar supplier platforms.
• Advanced Excel skills and data analysis capabilities.

Responsibilities

• DataServ invoice management and exception handling ownership.
• Release weekly reports and monitor aging of pending invoices.
• Lead corrective actions with Commodities Manager to reduce errors.
• Support OA data entry and verify price, quantity, and delivery data.

Skills

Excel

Data Analysis

Attention to Detail

English Fluency

Problem Solving

Communication

Education

Diploma or Bachelor's in Engineering, Business Admin, Supply Chain, Accounting, Finance or related

Tools

Oracle ERP - Purchasing

E2Open

Microsoft PowerPoint

Microsoft Excel

Job description

JoinaHigh-PerformanceCultureThatDrivesInnovationandExcellence

At Vertiv,wedon’tjusthiretalent—

wecultivateleaderswhodriveinnovationandengageteamstopushthelimitsofwhat’spossible.Asagloballeaderincriticaldigital infrastructure,wearescalinguptomeetthedemandsofAI,datacenters,andnext-gentechnology—andweneedbold,high-performingindividualslikeYOUtotakeustothenext level.

WhyVertiv?

• High-PerformanceCulture:Weempoweryoutothinkbig,executewith excellence,anddeliverimpact.Ourperformance-drivenmindsetrewardsthose whochallengethestatusquoanddrivemeaningfulchange.Over50CEOAwardsaregivenannuallytorecognize toptalentmoving the needleforward.
• LeadershipWithoutLimits:LeadershipatVertivgoesbeyondjusttitles—it’saboutaccountability,trust,andownership. Ourleadersengageanddrivewithcollaboration,innovation,andcustomer-centricthinking,settingthefoundationfor anaction-focused culture.
• Limitless Growth & Learning:We believe in continuous development. Whether throughrotational programs or high-impact projects, you’ll have the opportunity toexpand your expertise and grow your career.
• APlaceforEveryone:OurcommitmenttoInclusionensuresthatallemployee’s uniquestrengthsandperspectivesarevalued.Yourvoicematters,yourgrowthis prioritized, and your success is celebrated.

Position Summary:

We are seeking a highly detail-oriented and proactive Purchasing Analyst to provide invoice and procurement support. The successful candidate will be responsible for managing end-to-end invoice processing through the DataServ tool, resolving invoice exceptions, and supporting procurement activities to ensure timely and accurate transaction processing.

This role requires strong analytical and organizational skills, a solid understanding of procurement and invoice management processes, and the ability to collaborate effectively with internal stakeholders and external suppliers. The ideal candidate will be able to manage multiple priorities, maintain data accuracy, and contribute to the efficient execution of purchasing operations and supplier-related activities.

Job Responsibilities:

1. DataServ Invoice Management

• Serve as the master expert of the DataServ tool, ensuring full ownership and proficiency in all functionalities related to invoice processing and exception handling.
• Accept and process invoices with exceptions, including but not limited to:
• Price discrepancies between Purchase Order (PO) and invoice
• Wrong PO lines received, requiring manual verification and correction in Oracle
• Cost of transport and cost of packaging charges
• Discrepancies between received PO lines and invoiced PO lines
• Investigate and resolve invoice exceptions in a timely manner, ensuring accuracy and compliance with company policies.
• Perform manual checks in Oracle to validate PO line data against invoice information.

2. Reporting & Monitoring

• Release weekly reports of pending invoices, clearly identifying the related owner/responsible party and supplier for each open item.
• Track and monitor aging of pending invoices, escalating critical items as needed.
• Maintain accurate records and documentation of all invoice exceptions and resolutions.

3. Corrective Actions & Supplier Quality

• Identify recurring supplier errors and missing information on invoices (e.g., missing part numbers, incorrect pricing, incomplete documentation).
• Address and lead corrective actions in collaboration with the Commodities Manager to reduce supplier mistakes and improve invoice accuracy.
• Communicate with suppliers to enforce compliance with invoice requirements and standards.
• Support the development and implementation of process improvements to minimize invoice exceptions.

4. Procurement Support – Order Acknowledgment (OA)

• Support Materials Planners in inserting Order Acknowledgments (OA) for suppliers that do not use the E2Open platform. Oracle high knowledge is a must.
• Verify and validate the following OA data before entry:
• Price accuracy against the Purchase Order
• Quantity alignment with ordered amounts
• Delivery dates consistency with planning requirements
• Ensure timely and accurate OA entry to maintain supply chain visibility and planning reliability.

Job Qualifications:

• Diploma or Bachelor's degree in Engineering, Business Administration, Supply Chain Management, Accounting, Finance, or a related field.
• Minimum 3-5 years of experience in procurement, purchasing, supply chain, accounts payable, invoice processing, or related functions within a manufacturing environment
• Working knowledge of Oracle ERP – Purchasing modules.
• Familiarity with E2Open or similar supplier collaboration platforms.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis).
• Fluent and Conversant both in written and verbal English
• Intermediate MS PowerPoint knowledge
• Ability to identify discrepancies and errors in complex data sets.
• Strong problem-solving skills to investigate root causes of invoice exceptions.
• Ability to anticipate issues and take initiative in driving corrective actions.
• Clear and effective communication with internal teams and external suppliers.
• Ability to manage multiple priorities, meet deadlines, and maintain accurate records.
• Team player with the ability to work cross-functionally with Commodities Managers, Materials Planners, and Finance teams.
• Can work independently with minimal supervision
• Ability to participate in a team environment
• Ability to maintain a positive working relationship
• Ability to interpret a variety of instructions furnished in written or oral form
• Ability to work independently with minimal supervision
• Ability to manage and prioritize multiple tasks

The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS: Safety. Integrity.Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

• Customer Focus
• Operational Excellence
• High-Performance Culture
• Innovation
• Financial Strength

OUR BEHAVIORS

• Own It
• Act With Urgency
• Foster a Customer-First Mindset
• Think Big and Execute
• Lead by Example
• Drive Continuous Improvement
• Learn and Seek Out Development