Publishing Assistant - (017-1364)

Hunt St Pty Ltd

Philippines

Remote

PHP 779,000 - 877,000

Full time

14 days+

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Job summary

Hunt St Pty Ltd is seeking a highly organized Publishing Assistant based in the Philippines to support the Editor-in-Chief through the quarterly magazine publishing cycle. This remote, independent-contractor role focuses on coordinating artists, writers, galleries, and brands, ensuring assets are received on time and campaigns run smoothly.

You’ll manage publishing tasks, maintain project documentation, and assist with digital publishing and promotional activities across website, email, and

Qualifications

Experience in publishing, editorial coordination, or content administration.
Excellent attention to detail and accuracy.
Strong organisational and project management skills.
Ability to manage multiple projects, stakeholders, and deadlines simultaneously.
Strong written and verbal English communication skills.
Experience using WordPress, Canva, and Photoshop.

Responsibilities

Coordinate editors, artists, writers, and contributors to ensure timely content delivery.
Support quarterly magazine publishing and promotion processes.
Manage pre-order campaigns and online product updates.
Maintain publishing records, checklists, and documentation.
Communicate with stakeholders to keep deadlines on track.
Assist with digital publishing and promotional materials.

Skills

Publishing coordination

Attention to detail

Organisational skills

Project management

English communication

Time management

Tools

WordPress

Canva

Photoshop

OneNote

Job description

Looking for Philippines-based candidates

Job Role:

Publishing Assistant

Compensation range:

$1,600 AUD - $1,800 AUD / Monthly

Engagement type:

Independent Contractor Agreement

Work Schedule:

This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are:

At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is:

Our client is an independent Australian publishing business producing a quarterly international arts and culture magazine featuring contemporary artists, creative projects, exhibitions, products, and visual storytelling.

The business works with artists, galleries, writers, designers, brands, and creative partners across each publication cycle. Alongside its magazine, the organisation runs an annual art prize, international artist directory, annual curated exhibitions, and manages digital publishing, e-commerce, email marketing, and social media activities connected to its projects.

This is a collaborative environment suited to someone who enjoys working across editorial administration, project coordination, publishing operations, and digital content while managing multiple deadlines and stakeholders.

Role Overview:

We're looking for a highly organised and detail-oriented Publishing Assistant to provide day-to-day administrative and project coordination support to the Editor-in-Chief throughout the quarterly magazine publishing cycle.

You’ll help coordinate artists, writers, galleries, brands, proofreaders, and other team members to ensure content and assets are received accurately and on time. The role also supports the magazine's pre-order and on-sale campaigns across the website, email, and social media channels.

You’ll be responsible for keeping publishing tasks and deadlines on track, maintaining accurate project documentation, coordinating communications, and assisting with digital publishing and promotional activities.

The ideal candidate is organised, proactive, comfortable managing multiple deadlines, and confident communicating with a range of creative stakeholders.

Key Responsibilities:

Magazine Administration & Project Coordination

Support the Editor-in-Chief with the creation, publication, and promotion of the quarterly magazine
Follow up on editorial offer emails and outstanding responses
Confirm participating artists and coordinate contracts and signed documentation
Coordinate with artists, galleries, and brands to obtain high-resolution images and artwork/product information by required deadlines
Create and maintain the magazine Design Checklist throughout the publishing process
Follow up with writers to ensure editorial copy and exhibition lists are received by deadline
Coordinate the submission of editorials to the relevant team members for editing
Coordinate final editorial approvals and work with the Designer to prepare the magazine for team proofing
Coordinate with third-party proofreader and ensure required edits are received by deadline and coordinate their implementation with the relevant team members
Communicate with contributors throughout the publishing process

Pre-Order & Magazine Promotion

Assist with opening magazine pre-orders
Create and update products on the website
Review and schedule email campaigns
Create (using existing templates) and coordinate social media promotions for pre-orders
Create (using existing templates) and upload website banners across relevant websites
Coordinate promotional materials with contributing artists and encourage them to share campaigns
Assist with preparing magazine promotional collateral across digital channels

Magazine On-Sale & Digital Publishing

Create and update the magazine product on the website
Maintain accurate product inventory
Review and schedule magazine on-sale email campaigns
Update current issue information across website menus and store pages
Update website homepage and relevant promotional banners
Prepare and publish social media announcements for the new issue
Create and publish relevant magazine blog content
Assist with preparing and publishing the Editor's Note blog
Upload digital magazine editions to relevant library and digital publishing platforms
Update email banners and distribute relevant internal communications
Coordinate ongoing magazine promotional content across social media channels
Notify customers when their magazine has been shipped
Contact subscribers whose subscriptions have ended and assist with renewal communications

Art Prize Administration

Assist with administrative tasks associated with the annual art prize
Draft art prize blog content as required

General Team Support

Maintain accurate publishing records, checklists, and project documentation
Track outstanding tasks and follow up with contributors and team members to ensure deadlines are met
Provide administrative support to other team members where required
Assist with other relevant publishing and operational tasks as directed

Required Skills and Qualifications:

Previous experience in publishing, editorial coordination, content administration, project coordination, or a similar role
Excellent attention to detail and accuracy
Strong organisational and project management skills
Ability to manage multiple projects, stakeholders, and deadlines simultaneously
Strong written and verbal English communication skills
Ability to confidently follow up with contributors and stakeholders to keep projects on schedule
Strong prioritisation and time management skills
Proactive approach with the ability to work independently
Discretion and tact when handling contributor, customer, and business information
Working knowledge of Microsoft Office and other standard office software
Experience working with WordPress
Experience using Canva
Familiarity with Photoshop
Experience using OneNote or similar documentation and organisation tools
Ability to provide and maintain suitable hardware and software for remote work

Nice to Have

Experience working within publishing, media, arts, culture, or creative industries
Experience coordinating editorial or magazine production workflows
Experience working with artists, writers, designers, or other creative contributors
Experience with e-commerce websites and online product management
Experience coordinating email marketing campaigns
Familiarity with social media content and promotional campaigns
Experience with digital publishing or online magazine platforms
Experience supporting events, competitions, awards, or creative programs

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to: