Property Services Administrator (UK Property Management)

Motion Ventures; Philippines; Remote; PHP 3,256,000 - 4,383,000; Full time

Benefits offered by this job

HMO coverage after three months

Remote work environment

Job summary

Expedock is a tech-enabled, remote-first platform delivering UK-focused property services. The Property Services Coordinator will coordinate repairs, monitor safety and compliance across properties, and manage contractor relationships while supporting tenancy operations from a home office.

The role requires UK housing knowledge, strong English communication, and disciplined CRM usage to maintain audit-ready files and timely resolutions in a fast-paced remote environment.

Qualifications

• Experience of UK residential housing regulations (Gas Safety, EPCs, HHSRS).
• Ability to communicate clearly with tenants, landlords, and contractors remotely.
• Proven track record coordinating repairs, safety checks, and compliance tasks.

Responsibilities

• Coordinate repairs and maintenance: act as main contact for tenant/landlord inquiries and dispatch contractors.
• Track cyclical safety inspections (Gas Safety, EICR, EPC, Fire Safety, Legionella) to ensure compliance.
• Manage onboarding of regional contractors and verify insurance and compliance docs.
• Handle tenancy onboarding utilities, inventories, check-ins/outs, and maintenance logs.

Skills

UK property management knowledge

Remote communication skills

Organizational skills

Customer-focused approach

Conflict-resolution

Tools

Fixflo

Reapit

Arthur Online

AppFolio

Yardi

Job description

About Expedock

We are a tech-enabled workforce augmentation platform leveraging top 1% offshore talent & cutting edge technology to enable businesses to unlock their full potential.

Who We Need

The Property Services Coordinator is a vital operational link between tenants, property owners, and third-party contractors. Working fully remotely, this role manages daily maintenance queries, coordinates reactive repairs and planned maintenance, and maintains strict statutory property compliance across our residential portfolio.

The ideal candidate is an organized, proactive problem solver with strong UK housing compliance knowledge, excellent remote communication skills, and a calm, customer-focused approach under pressure.

Key Responsibilities

1. Repairs & Maintenance Coordination
   1. Serve as the main point of contact for tenant and landlord repair inquiries via phone, email, and property management portals.
   2. Perform basic diagnostic questioning over the phone/email to identify issue scopes before dispatching contractors.
   3. Assign works orders to approved contractors, manage trade schedules, and track jobs through to completion.
   4. Process contractor invoices and verify job completion sign-offs against quoted costs.
2. Property Compliance & Safety
   1. Track and schedule cyclical safety inspections, ensuring 100% compliance across key statutory areas (Gas Safety/CP12, EICR, EPC, Fire Safety, and Legionella).
   2. Monitor and track reactive health and safety risks (including damp and mould cases in line with UK regulatory guidelines).
   3. Log and archive all safety certificates, O&M manuals, and work logs within the CRM system.
3. Remote Contractor & Asset Management
   1. Source, onboard, and maintain relationships with reliable regional contractors across the UK.
   2. Ensure all contractors hold valid public liability insurance, certifications, and up-to-date compliance documentation.
   3. Conduct post-repair follow-up calls with tenants to evaluate work quality and track contractor performance KPIs.
4. Tenancy & Administrative Operations
   1. Manage initial tenancy onboarding utility notifications (gas, electric, water, and council tax transfers).
   2. Coordinate property inventory checks, check-in/check-out reports, and end-of-tenancy maintenance works.
   3. Maintain complete, audit-ready digital files in the company’s property management software.

Key Qualifications & Requirements

• Experience: 2+ years of experience in UK property management, social housing, block management, or lettings coordination.
• UK Compliance Knowledge: Solid understanding of UK residential housing regulations (Gas Safety, Electrical Safety Regulations, Awaab’s Law, EPCs, and Health and Housing Safety Rating System - HHSRS).
• Tech Savvy: Comfortable using cloud-based property software (e.g., Fixflo, Reapit, Arthur Online, AppFolio, or Yardi), e-signature tools, and Microsoft 365/Google Workspace.
• Remote Work Setup: Dedicated, quiet home office environment with a reliable high-speed broadband connection.
• Communication: Exceptional written and spoken English with strong telephone diagnostic and conflict-resolution skills.

Technical Requirements

• Fiber internet (PLDT Fiber, Converge, Globe Fiber, etc.) - recommended speed of 100/50 Mbps
  
• Backup internet (mobile hotspot or secondary ISP) capable of at least 20 Mbps
• Quiet, conducive home workspace
• OPTIONAL: Wired Ethernet connection preferred during work hours
• OPTIONAL: Power backup (UPS) if the location experiences frequent outages

Why Expedock

• HMO coverage and leave creditsbecome availableafter three months of engagement.
• Supportive Remote Environment: Work from home alongside acollaborative teamthat valuesgrowth and mutual success.
• Structured Engagement & Training:Start strong with astructured engagement program and client-specific trainingdesigned to help you quickly master your assigned workflows.

Candidate Data & Privacy Notice

By submitting your application to Expedock, you acknowledge and consent to the collection, use, and processing of your personal information for recruitment and hiring purposes. Your information will be used to:

• Evaluate your qualifications and suitability for current and future roles
• Communicate with you throughout the recruitment process Improve our hiring processes and overall candidate experience
• Maintain talent pools for future opportunities, where permitted by law

We handle candidate data with care and in accordance with applicable data protection and privacy regulations. Your information will only be accessed by authorized team members and will not be shared with third parties without your consent, unless required by law.