Property Relations Coordinator

United Neon Advertising Inc.; Cebu City; On-site; PHP 279,000 - 502,200; Full time

Job summary

United Neon Advertising Inc. seeks a Site Specialist to oversee day-to-day billboard site operations in Cebu City, ensuring uptime, safety, and regulatory compliance.

The role serves as the liaison between internal teams, contractors, site owners, and government agencies to maintain smooth permit processing and contract renewals. Key duties include regular site visits, records management, and coordinating with LGUs and contractors for maintenance, emergencies, and rental payments, while

Qualifications

• Bachelor's degree in business, engineering, or related field.
• 2-3 years in site management or facilities coordination.
• Knowledge of government permitting processes and LGU coordination.

Responsibilities

• Negotiate rental costs to ensure efficient and justifiable rates.
• Manage assigned billboard site areas to ensure compliance and proper condition.
• Conduct regular site visits to assess and optimize site conditions.
• Update and maintain accurate site records in the system.
• Monitor site performance and ensure timely issue resolutions.
• Coordinate billboard activities with departments and personnel involved.
• Oversee site operations including maintenance, repairs, and electrical issues.
• Coordinate with contractors and stakeholders for site-related activities.
• Provide on-call support for urgent site issues.
• Attend to site owners' needs including rental payments and relations.
• Establish contacts with LGUs to facilitate permit processing.
• Coordinate with site owners for scheduled maintenance and emergencies.
• Process government-mandated permits for new and existing sites.
• Ensure filing and safekeeping of permit documents.
• Handle contract renewals and regulatory compliance.
• Maintain site documentation: owner directory, plans, permits, leases, titles.
• Report irregularities to Sales Head.
• Adapt to new tasks as assigned.

Skills

Stakeholder management

Negotiation

Documentation management

Education

Bachelor's degree in Business Administration, Industrial Engineering, Public Administration, or related field

Job description

Job Overview:

This position manages the day-to-day operations, administration, and compliance of assigned billboard sites to ensure maximum uptime, safety, and regulatory alignment. This role serves as the primary liaison between internal teams, contractors, site owners, and government agencies - overseeing everything from permit processing and contract renewals to routine maintenance. By proactively monitoring site conditions and building strong stakeholder relationships, the Site Specialist ensures uninterrupted operations and delivers exceptional service to our clients.

Responsibilities:

• Negotiate rental costs to ensure the most efficient and justifiable rates.
• Manage assigned billboard site areas to ensure proper condition and compliance.
• Conduct regular site visits to assess and ensure optimal site conditions.
• Update and maintain accurate site records in the system.
• Monitor overall site performance and ensure timely resolution of issues.
• Coordinate all billboard-related activities with the appropriate departments and personnel directly involved in billboard operations.
• Oversee site operational concerns including tree trimming, special executions, structural repairs, leakages, and electrical issues.
• Coordinate with contractors and relevant stakeholders for all site-related activities and requirements.
• Act as on-call support for urgent site issues and operational concerns.
• Attend to site owners' needs and concerns regarding structures and rental payments, ensuring a strong business relationship.
• Establish contacts with Local Government Units (LGUs) to facilitate speedy permit processing.
• Coordinate with site owners for scheduled activities, including maintenance, material installations, and emergency situations like typhoons.
• Process government-mandated permits for both new and existing billboard sites.
• Ensure accurate processing, filing, and safekeeping of all site-related permit documents.
• Handle renewal of contracts and ensure timely compliance with regulatory and contractual requirements.
• Maintain proper documentation for each site, including the site owner directory, plans, permits, lease contracts, and titles.
• Report to the Sales Head any irregularities or information that could significantly affect sites or sales.
• Continuously adapting to new tasks and responsibilities by performing tasks assigned from time to time.

Qualifications:

• Bachelor's Degree in Business Administration, Industrial Engineering, Public Administration, or any related field
• At least 2-3 years of experience in Site Management, Property Management, Project Coordination, Facilities Management, or a related role.
• Basic knowledge of site administration, documentation management, and records maintenance
• Basic understanding of government permitting processes, regulatory compliance, and coordination with Local Government Units (LGUs).