Property Management Assistant

Cloudstaff Philippines Inc.; Philippines; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Flexible leave

Quarterly perk boxes for WFH staff

Company-provided PC/Laptop

Annual salary review

Career growth opportunities

Employee social clubs

International career growth

Referral incentives

Mental wellness program

In-house psychiatrist

Employee Share Units program

Cloudstaff Dream Points

Job summary

Cloudstaff Philippines Inc. is seeking an organized Administrative Support professional to assist with property management, legal administration, and general office operations in the Philippines.

You will draft documents, process applications, and maintain compliance records while supporting multiple teams and tasks. The role includes coordinating marketing, scheduling inspections, handling invoices, and ensuring accurate reporting.

Qualifications

• Experience in administrative support, property management, or legal admin roles.
• Strong experience in document preparation and data entry.
• Understanding of property management processes and compliance (preferred).
• Strong attention to detail and accuracy.
• Good communication and organizational skills.
• Ability to multitask and handle shifting priorities.

Responsibilities

• Draft and prepare legal documents such as leases, notices, and consent forms.
• Process applications including reference checks and bond lodgement.
• Manage and update compliance records.
• Oversee property marketing, OFI scheduling, photos, and content.
• Schedule inspections and manage related reports.
• Enter or approve invoices and payment extensions.
• Oversee new listings and reporting.
• Provide reports to support operations and management.
• Provide general administrative support across teams.

Skills

Administrative support

Property management

Legal admin

Documentation & data entry

Multitasking

Communication

Job description

Job Description

Main Tasks

• Prepare Legal Documents: Draft and prepare various legal documents, including but not limited to Lease Agreements, Notices of Rent Increase, Disclosure Forms, Pet Consent Forms, Managing Authority Agreements, and Owners' Instruction Forms.
• Process Applications: Handle all aspects of application processing, including reference checks, bond lodgement, and other related tasks.
• Manage Compliance Records: Maintain and update compliance records, ensuring they meet all legal and regulatory requirements.
• Manage Marketing: Oversee property marketing, including updating Open for Inspection (OFI) schedules, taking and editing photographs, and preparing marketing content.
• Manage Inspections: Schedule property inspections and manage associated reports, ensuring they are completed in a timely manner.
• Invoice Management: Enter or approve invoices as required, including handling requests for payment extensions.
• Manage Listings and Reports: Oversee new listings and lost management records, ensuring they are accurately recorded and reported.
• Reporting: Provide necessary reports to support operational and management needs, ensuring accuracy, clarity, and timeliness.

Administration and General Support

• Administrative Support: Provide general administrative assistance to various teams, ensuring smooth and efficient operations.
• Document Creation and Data Entry: Use software to create documents, enter data, and handle correspondence as required.
• Task Flexibility: Willingly take on additional tasks to support leasing and property management operations as needed.

Coverage and Support

• Phone Call Support: Handle phone calls and provide support as assigned.
• Staff Coverage: Act as a backup for team members during their absence or busy periods, ensuring continuity of operations.
• General Support: Provide support across various teams and tasks as needed, contributing to the overall efficiency of operations.

Ad-hoc Tasks

• Ad-hoc Administrative Duties: Perform a variety of ad-hoc administrative tasks, such as data entry, document management, and other office support functions.

Qualifications and Requirements

• Experience in administrative support, property management, or legal admin roles
• Strong experience in document preparation and data entry
• Understanding of property management processes and compliance (preferred)
• Strong attention to detail and accuracy
• Good communication and organizational skills
• Ability to multitask and handle shifting priorities
• Willingness to support multiple teams and functions

Perks and Benefits

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Flexibleleave credits which may be used for vacation,emergencyand sick leaves
• Quarterlyperksboxes for WFH staff, offering groceries and snacks to keep you fueled
• Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
• Endless opportunities for career advancement
• Annual Performance Review with Salary Increase
• We set you up for success with a company-providedPC/Laptop and fiber internet connection
• Tech-on-wheels Support
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• CloudstaffDream Points - To be used for bidding useful items like appliances, kitchenettesetc