Property Management Admin Pro — Onsite Support

Smartsourcing Inc.; Cebu City; On-site; PHP 312,000 - 469,000; Full time

Benefits offered by this job

Christmas Leave

Healthcare from Day 1

Free lunch and coffee

Gym membership

Smartsourcing Exclusives

Team events

Community programs

Personal development

Job summary

Smartsourcing Inc. is seeking a PM Admin Associate to support a four-property-manager team and a Business Development Manager.

The role combines administration, payments reconciliation, and proactive communication to ensure smooth operation of the property management function. You will handle reception duties, emails, documentation, and cross-functional coordination with the sales-side finance team and contractors, while maintaining strict compliance with relevant regulations and internal

Qualifications

• College-level education preferred in Business Admin, Real Estate, or Property Management.
• Experience in property management administration and basic accounting.
• Experience in multi-property-manager offices or real estate preferred.

Responsibilities

• Manage reception duties and front-line enquiries.
• Monitor shared property management emails and triage enquiries.
• Provide day-to-day admin support to PMs, BDM, and team.
• Prepare, format, and process property management documentation accurately.
• Perform daily financial reconciliation.
• Maintain financial records and resolve discrepancies.
• Build relationships with owners, tenants, and clients.
• Coordinate with suppliers and contractors via Tapi.
• Ensure compliance with NZ tenancy laws and Healthy Homes Standard.
• Assist in portfolio administration and project tracking.

Skills

Administration

Reception

Accounts Reconciliation

Client Communication

Compliance Knowledge

Document Management

AI Readiness

Education

Business Administration

Real Estate

Property Management

Tools

Tapi

Monday.com

Job description

Smartsourcing Inc. is seeking a PM Admin Associate to support a four-property-manager team and a Business Development Manager.

The role combines administration, payments reconciliation, and proactive communication to ensure smooth operation of the property management function. You will handle reception duties, emails, documentation, and cross-functional coordination with the sales-side finance team and contractors, while maintaining strict compliance with relevant regulations and internal