Accounts Payable Officer

Smartsourcing

Cebu City

On-site

PHP 420,000 - 540,000

Full time

6 days ago

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Benefits offered by this job

Healthcare from Day 1

5-day Christmas Leave

Free lunch and barista coffee

Subsidized gym membership

Community give-back programs

Job summary

Smartsourcing is hiring an Accounts Payable Officer for full-time, onsite work in Cebu City. You will process a high monthly volume of invoices, code them to expense accounts, and perform three-way matching with PO and goods receipts. You’ll collaborate with the CFO and Group Accountant, handling day-to-day AP tasks and escalations as needed.

The role emphasizes accuracy, communication, and adherence to financial policies, with involvement in month-end close and AI readiness initiatives.

Qualifications

At least 3 years of accounts payable experience with three-way matching.
Experience processing high volumes of invoices and reconciling payments.
Manufacturing or F&B background preferred.

Responsibilities

Process invoices accurately into the accounting software.
Code invoices to correct expense accounts and perform three-way matching.
Validate transactions against company policies and procedures.
Process higher volumes toward month end.
Communicate with suppliers and approvers to obtain timely payments.

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

Microsoft Excel

Microsoft Word

SAP

Job description

If you take pride in getting every invoice exactly right, this one's yours.

Hi! We're Smartsourcing, and we're hiring a full-time, onsite Accounts Payable Officer. You'll bring extra capacity and a sharp eye to a busy payables team, especially when invoices pile up toward month end.

About the Role

You’ll process a high monthly volume of invoices for a manufacturing business, mainly cost of goods, materials, and maintenance expenses. That means coding them to the right expense accounts, validating them through three-way matching, and following reconciliations and investigations through to closure. You’ll work closely with departmental approvers, the CFO, and the Group Accountant, handling day-to-day processing independently and escalating complex or unresolved matters. The first 90 days are about timely, accurate processing and clear communication, and the role suits someone who stays polite, encouraging, and open to feedback.

Key Responsibilities

Process invoices accurately into the accounting software.
Categorize invoices to the correct expense accounts.
Validate invoices against purchase orders and goods receipts through three-way matching.
Verify that transactions comply with company financial policies and procedures.
Process a higher volume of transactions toward month end.
Contact suppliers and raise any queries regarding invoices.
Work with the CFO and the Group Accountant as required.
Communicate with suppliers and stakeholders professionally to maintain good business relationships.
Report issues and other important information to the team lead.
Obtain departmental approval to validate invoices where required.
Communicate with departments on payment approvals so payments are made within the determined timeframe.
Validate payments that are ready for payment and in line with payment terms.

Reconciliation & Investigations

Complete statement reconciliations within approved timeframes.
Close off goods receipts.
Follow investigations through to closure.

Records, Tracking & Reporting

Manage the AP mailbox and record invoices on the tracker.
Keep invoice trackers completed within approved timeframes, and file invoices in the accounting system.
Maintain AP reports, spreadsheets, and files.
Prepare spend analysis reports as requested and support team KPI reporting.
Process employee reimbursements.
Provide additional capacity to the AP team during periods of high invoice volume.
Support other members of the AP team.
Work collaboratively with the team and stakeholders, building rapport in a polite and encouraging manner.
Remain open to learning and feedback.

Artificial Intelligence (AI) Readiness and Digital Enablement

Maintain baseline AI literacy and use approved AI tools responsibly, in line with company policies, data privacy, information security, and client confidentiality obligations.
Apply sound judgment by validating outputs and avoiding overreliance, ensuring accuracy and accountability in all work delivered.
Participate in AI readiness trainings and proactively identify opportunities for process improvement through automation and responsible AI integration.

What You'll Need to Succeed

Experience

At least 3 years of accounts payable experience, including three-way matching, processing a high volume of invoices, and reconciliations and allocation of payments
Manufacturing or food and beverage (F&B) background preferred

Skills & Behaviours

Strong attention to detail, with problem-solving and decision-making skills
Strong interpersonal, verbal, and listening skills
Able to articulate your experience clearly
Good communication with suppliers and departmental approvers advantageous
Knowledge of three-way matching, accounting principles, and accounts payable controls
Strong awareness of confidentiality and correct handling of supplier and banking information

Education & Certifications

Bachelor's degree in Accounting, Finance, Business Administration, or a related field advantageous
Training in accounting fundamentals, Microsoft Excel, data privacy, or information security advantageous

Tools

Any accounting system, required
Microsoft Office (Excel and Word), required
SAP advantageous
Knowledge of customer or supplier portals desirable

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here