Property Leasing Administrator

Hammerjack Pty Ltd; Philippines; On-site; PHP 420,000 - 540,000; Full time

Benefits offered by this job

Health insurance (day one) including 1

Dependent coverage

Bonus programs

Paid time off

Group life insurance

Job summary

MicroSourcing in Eastwood, Quezon City is seeking a Property Leasing Administrator to manage lease agreements, renewals, and landlord communications. The role emphasizes accurate record-keeping, coordination with landowners, and timely escalation of renewal risks.

You will review key lease terms, liaise with landowners and solicitors, and maintain client databases to support a robust lease portfolio. Onsite day shift with a collaborative team environment.

Qualifications

• Experience in property, lease administration, commercial real estate, telecommunications property or a related field.
• Experience reviewing and interpreting commercial lease documentation.
• Strong negotiation and stakeholder management skills.
• Excellent written and verbal communication skills.
• High level attention to detail and accuracy.
• Strong administration and organisational skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office including Word, Excel and Outlook.
• Ability to work both independently and as part of a team.
• Professional approach with strong ethics and integrity.
• Customer-focused mindset with a positive, can-do attitude.

Responsibilities

• Review lease agreements and identify key dates, options, rental provisions and tenure risks.
• Assess land ownership and confirm current landowner/contact details.
• Maintain accurate lease and contact records within Site Tracker and client databases.
• Prepare and issue lease renewal correspondence and information packs.
• Liaise with landowners regarding lease renewals, access requirements and commercial terms and obtain landowner agreement.
• Send documentation to solicitors and coordinate execution of lease documentation.
• Track lease status, milestones and client reporting requirements.
• Escalate tenure risks, disputes or renewal challenges to senior property staff.
• Support portfolio-wide lease renewal programs and reporting activities.

Skills

Property management

Lease administration

Negotiation

Stakeholder management

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Discover your 100% YOU with MicroSourcing!

Position:Property Leasing Administrator

Work setup & shift: Onsite| Day shift

Location: Eastwood, Quezon City

Why join MicroSourcing

You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

As a Property Leasing Administrator, you will:

• Review lease agreements and identify key dates, options, rental provisions and tenure risks.
• Assess land ownership and confirm current landowner/contact details.
• Maintain accurate lease and contact records within Site Tracker and client databases.
• Prepare and issue lease renewal correspondence and information packs.
• Liaise with landowners regarding lease renewals, access requirements and commercial terms and obtain landowner agreement.
• Send documentation to solicitors and coordinate execution of lease documentation.
• Track lease status, milestones and client reporting requirements.
• Escalate tenure risks, disputes or renewal challenges to senior property staff.
• Support portfolio-wide lease renewal programs and reporting activities.

Objectives

• Successfully deliver lease renewals within agreed project timeframes.
• Maintain accurate and complete property and landowner records.
• Protect and secure client tenure rights.
• Provide high levels of service to landowners, clients and internal stakeholders.
• Promote the professional reputation of CPS.
• Contribute to a collaborative and supportive team environment.
• Ensure compliance with all quality, WHS and client requirements.

WHS, Environmental And Quality Responsibilities

• Carry out your duties in a manner which does not adversely affect your own health and safety or that of others and in the spirit and word of the CPS Code of Conduct.
• Cooperate with measures introduced in the interests of workplace health and safety.
• Undertake any training provided.
• Immediately report all matters which may affect workplace health and safety to your supervisor / manager.
• Correctly use any information, training, personal protective equipment, and safety devices provided.
• Refrain from intentionally misusing or recklessly interfering with anything that has been provided for health and safety reasons.
• Undertake only those tasks for which you have authorisation for and/or the necessary training, and for which all necessary safety arrangements are in place.

What You Need

Non-negotiables

• Experience in property, lease administration, commercial real estate, telecommunications property or a related field.
• Experience reviewing and interpreting commercial lease documentation.
• Strong negotiation and stakeholder management skills.
• Excellent written and verbal communication skills.
• High level attention to detail and accuracy.
• Strong administration and organisational skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office including Word, Excel and Outlook.
• Ability to work both independently and as part of a team.
• Professional approach with strong ethics and integrity.
• Customer-focused mindset with a positive, can-do attitude.

Preferred Skills/expertise

• At least 3 years Property Management experience, including commercial lease negotiation.
• Interest in the telecommunications industries.
• Attitude of self-development.
• Formal training in property will be considered very favourably.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply