Property & HOA Accounts Specialist

KDCI Outsourcing; Pasig; On-site; PHP 420,000 - 620,000; Full time

Job summary

KDCI Outsourcing is seeking an experienced Account Specialist with a background in Property Management, Community Management, or HOA Management. This role supports day-to-day client, financial, and administrative operations of assigned accounts, including vendor coordination, invoice processing, financial review, collections, documentation, and client support.

The successful candidate communicates effectively with clients, homeowners, board members, vendors, property managers, and internal

Qualifications

• At least 2 years of experience in property management, community management, or HOA management.
• Experience supporting US-based property management or HOA accounts.
• Excellent written and verbal English communication skills.
• Strong interpersonal and customer service abilities.
• Proficient in Google Workspace (Gmail, Docs, Sheets) and related tools.
• Ability to handle inquiries, review ledgers, invoices, and vendor documents with accuracy.

Responsibilities

• Support day-to-day operations of assigned property management portfolios or HOA accounts.
• Communicate professionally with clients, homeowners, board members, vendors, and internal teams.
• Handle and coordinate client inquiries, requests, and account-related concerns.
• Review ledgers, financial statements, billing records, and supporting documents for accuracy.
• Assist with accounts payable, vendor invoice processing, and monthly payment monitoring.
• Review invoices for duplicates, incorrect amounts, or missing information.
• Support setup and maintenance of vendor accounts and collect required vendor documents.
• Process and distribute billing statements to clients and monitor accounts receivable for collections.
• Track petty cash, ensure receipts are submitted, and code entries correctly.
• Identify accounting errors and unresolved transactions; follow up on missing documents and approvals.
• Maintain accurate client, vendor, and financial records; meet deadlines.
• Coordinate with teams to resolve account concerns and escalate as needed.
• Perform other property management, HOA, and accounting support duties as assigned.

Skills

Property management

HOA management

Accounts payable

Accounts receivable

Vendor management

Financial review

English communication

Financial documentation

Client/vendor coordination

Google Workspace

Tools

Property management software

Accounting software

Google Workspace

Job description

KDCI Outsourcing is seeking an experienced Account Specialist with a background in Property Management, Community Management, or HOA Management. This role supports day-to-day client, financial, and administrative operations of assigned accounts, including vendor coordination, invoice processing, financial review, collections, documentation, and client support.

The successful candidate communicates effectively with clients, homeowners, board members, vendors, property managers, and internal