Property Bookkeeper

iSupport Worldwide; Metro Manila; On-site; PHP 312,000 - 469,000; Full time

Benefits offered by this job

Free lunch and snacks

Onsite gym facilities

Weekly fitness activities

Upskilling academy

Job summary

iSupport Worldwide is seeking an organized Finance Administrator in Metro Manila to manage vendor insurance, onboarding, and compliance across properties. The role handles utility accounts setup, monitoring, and billing for acquisitions and dispositions, plus invoice validation and timely payments.

The position also covers rent billing accuracy and daily cash reporting to leadership, requiring strong Excel and Yardi skills and comfort with AI tools to improve efficiency.

Qualifications

• 2+ years of experience in accounts payable, finance administration, bookkeeping, or property accounting (real estate or hospitality a plus).
• Strong proficiency in Excel and Yardi.
• Comfort using AI tools (e.g., Claude, ChatGPT) to work more efficiently — drafting communications, reconciling data, and streamlining recurring processes.

Responsibilities

• Track and maintain vendor insurance certificates (COIs), W-9s, and required compliance documentation across all properties and operating entities.
• Monitor policy expiration dates, request updated certificates proactively, and flag lapsed or non compliant vendors before work is performed or payments are released.
• Maintain an organized, current vendor compliance file and support onboarding of new vendors.
• Set up new utility accounts (electric, gas, water/sewer, telecom, waste) for acquisitions, transitions, and vacant units, and manage account changes on dispositions.
• Monitor all utility and vendor accounts for billing irregularities, missed payments, late fees, and service interruptions; resolve discrepancies directly with providers.
• Maintain a master schedule of all utility and vendor accounts by property, including account numbers, billing cycles, and payment methods.
• Review incoming invoices for accuracy — correct entity, property, pricing, quantities, and supporting documentation — before entry and approval.
• Match invoices against contracts, purchase orders, and approved proposals; flag discrepancies and unapproved charges.
• Process approved payments accurately and on schedule, maintaining clean records of payment status, method, and confirmation.
• Review monthly rent billings for accuracy, including base rent, amenity fees, utility recoveries, and other recurring charges; identify unposted or misapplied charges.
• Prepare daily cash reports across bank accounts and entities, summarizing receipts, disbursements, and balances for leadership review

Skills

Excel

Yardi

AI tools

Job description

Key Responsibilities Vendor Insurance & Compliance

• Track and maintain vendor insurance certificates (COIs), W-9s, and required compliance documentation across all properties and operating entities.
• Monitor policy expiration dates, request updated certificates proactively, and flag lapsed or non compliant vendors before work is performed or payments are released.
• Maintain an organized, current vendor compliance file and support onboarding of new vendors.

Utility & Vendor Account Management

• Set up new utility accounts (electric, gas, water/sewer, telecom, waste) for acquisitions, transitions, and vacant units, and manage account changes on dispositions.
• Monitor all utility and vendor accounts for billing irregularities, missed payments, late fees, and service interruptions; resolve discrepancies directly with providers.
• Maintain a master schedule of all utility and vendor accounts by property, including account numbers, billing cycles, and payment methods.

Invoice Review & Payment Processing

• Review incoming invoices for accuracy — correct entity, property, pricing, quantities, and supporting documentation — before entry and approval.
• Match invoices against contracts, purchase orders, and approved proposals; flag discrepancies and unapproved charges.
• Process approved payments accurately and on schedule, maintaining clean records of payment status, method, and confirmation.

Rent Billing & Cash Reporting

• Review monthly rent billings for accuracy, including base rent, amenity fees, utility recoveries, and other recurring charges; identify unposted or misapplied charges.
• Prepare daily cash reports across bank accounts and entities, summarizing receipts, disbursements, and balances for leadership review

Requirements

Qualifications

• 2+ years of experience in accounts payable, finance administration, bookkeeping, or property accounting (real estate or hospitality experience a plus).
• Strong proficiency in Excel and Yardi
• Comfort using AI tools (e.g., Claude, ChatGPT) to work more efficiently — drafting communications, reconciling data, and streamlining recurring processes.
• Exceptional attention to detail and accuracy, with the ability to spot billing errors and discrepancies.
• Organized and self-directed, able to manage recurring deadlines across multiple properties and entities.
• Clear, professional communication skills for working with vendors, utility providers, and internal teams

Benefits

• Free lunch meal, fruits, snacks, and drinks
• Onsite gym with a free professional instructor
• Weekly fitness activity and an annual fitness challenge where you can win up to 70,000 PHP
• Weekly engagement activities with prizes that are up to 3,000 PHP
• Free upskilling academy to improve your performance and skillset
• State-of-the-art facilities from toilets to your workstation
• Amenities such as sleeping quarters, game area, chat room, shower room