Property Admin & Operations Coordinator

Concerted Management Corporation; Mandaluyong; On-site; PHP 240,000 - 360,000; Full time

Job summary

Concerted Management Corporation is seeking a highly organized Property Administrative Assistant to support the Property Management Office with administrative and operational tasks in Metro Manila. Responsibilities include billing coordination, tenant support, document control, and coordination with housekeeping and maintenance teams to ensure smooth property operations while delivering excellent service.

The role requires at least 1–2 years of relevant experience and a Bachelor’s degree, with

Qualifications

• Bachelor's Degree in any four-year course.
• 1–2 years of relevant experience in administrative support or property management.
• Strong organizational, planning, and documentation skills.
• Proficient in Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Prepare and monitor billing for rent, utilities, CUSA, and other property-related charges.
• Coordinate the timely preparation and distribution of Statements of Account (SOA).
• Monitor collections, petty cash, budget utilization, and expense reports.
• Process Requests for Issuance of Check (RIC) and coordinate payments with Accounting.
• Assist in preparing financial and operational reports.
• Maintain complete and updated tenant and property records.
• Monitor the renewal of permits, licenses, contracts, and other important documents.
• Prepare transmittals and ensure proper documentation of incoming and outgoing communications.
• Manage office supplies, inventories, and departmental assets.
• Safeguard confidential documents and maintain organized filing systems.
• Serve as the reception point for visitors, documents, and official correspondence.
• Coordinate with housekeeping and maintenance teams to maintain office cleanliness and order.
• Monitor housekeeping schedules and maintenance activities.
• Assist in implementing house rules, waste management policies, and property regulations.
• Prepare notices and non-compliance memoranda for tenant violations.
• Monitor parking permits, common facility usage, and related documentation.
• Assist in emergency preparedness activities, including tenant orientations and fire drills.
• Respond to tenant inquiries promptly and professionally.
• Assist in handling tenant concerns and complaints by coordinating with the appropriate personnel.
• Maintain records of tenant concerns and prepare regular monitoring reports.
• Conduct orientations on PMO policies and procedures for tenants, residents, and employees.

Skills

Organization

Documentation

Customer service

Communication

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Concerted Management Corporation is seeking a highly organized Property Administrative Assistant to support the Property Management Office with administrative and operational tasks in Metro Manila. Responsibilities include billing coordination, tenant support, document control, and coordination with housekeeping and maintenance teams to ensure smooth property operations while delivering excellent service.

The role requires at least 1–2 years of relevant experience and a Bachelor’s degree, with