Project Manager – Policy Governance

Q2 HR Solutions; Makati; Hybrid; PHP 670,000 - 1,004,000; Part time

Job summary

Q2 HR Solutions seeks a Mid-level Project Manager to support a fixed-term, six-month engagement focused on localization and adoption of Group PSGs across 17 business units. The role emphasizes risk, compliance, governance, and BAU handover. Remote work with on-site attendance at Makati as required.

The candidate should excel in managing workplans, milestones, and stakeholder coordination while producing auditable project materials and timely status updates.

Qualifications

• Mid-level project management experience supporting structured, cross-functional initiatives.
• Strong capability in workplan development, milestone tracking, dependency management, issue escalation, stakeholder coordination, and status reporting.
• Strong documentation and business-writing skills, with the ability to produce decision-ready and auditable project materials.

Responsibilities

• Confirm the baseline inventory, priority list, detailed workplan, milestones, stakeholder map, governance cadence, document templates, and acceptance process.
• Validate the approved project scope and establish item-level assignments, owners, target dates, dependencies, and milestones.
• Maintain a structured execution approach throughout the six-month engagement and coordinate changes through the approved change-control process.
• Coordinate applicability validation with accountable business owners across 17 business units, including priority policies and Enterprise-wide Standards (EWS) documents.
• Document applicability decisions, supporting rationale, references, accountable owners, and current status.

Skills

Project management

Stakeholder coordination

Documentation

Job description

The Client is undertaking a structured review, applicability assessment, localization, adoption, and implementation-tracking exercise for Group Policies, Standards and Guidelines (PSGs) across 17 business units. The Mid-level Project Manager will provide dedicated project management and execution support to accelerate the localization and adoption of applicable Group PSGs and transition outstanding actions to business-as-usual owners.

• Engagement Type: Project-based / fixed-term consultancy support
• Contract Duration: Six (6) months
• Expected Project Period: 01 December 2026 to 31 May 2027
• Primary Delivery Location: Remote and the Client, Makati City, with attendance at other Client or Group locations when reasonably required and pre-approved
• Primary Function: Risk & Compliance / Project Management
• Project Coverage: Agreed PSG scope across 17 business units

Key Responsibilities

• Confirm the baseline inventory, priority list, detailed workplan, milestones, stakeholder map, governance cadence, document templates, and acceptance process.
• Validate the approved project scope and establish item-level assignments, owners, target dates, dependencies, and milestones.
• Maintain a structured execution approach throughout the six-month engagement and coordinate changes through the approved change-control process.

PSG Inventory & Applicability Assessment

• Maintain a controlled master inventory of PSGs included in the agreed project scope.
• Coordinate applicability validation with accountable business owners across 17 business units, including priority policies and Enterprise-wide Standards (EWS) documents.
• Document applicability decisions, supporting rationale, references, accountable owners, and current status.

Gap Assessment

• Compare applicable Group requirements against existing Client policies, standards, procedures, controls, and supporting evidence.
• Document identified gaps, rationale, risk implications, dependencies, and recommended treatment actions.
• Ensure assessment outputs are complete, consistent, and traceable to applicable Group requirements.
• Support accountable business-unit owners in drafting or updating local policies, standards, procedures, guidance notes, adoption memoranda, and exception or exemption requests using approved templates.
• Coordinate with relevant Group document owners and support GAWG submissions and other required governance-routing activities.
• Follow through on governance review comments, document revisions, approvals, and rollout monitoring while ensuring business-unit owners retain responsibility for content validation and approval sponsorship.

Stakeholder & Governance Coordination

• Facilitate interviews, workshops, working sessions, review cycles, and follow-ups with business owners, subject-matter experts, Risk and Compliance, Legal, Information Technology, Human Resources, and other relevant functions.
• Drive action items and stakeholder follow-through required to keep assigned PSGs progressing through assessment, drafting, review, governance routing, and handover.
• Escalate critical blockers, confidentiality or security concerns, and risks to committed milestones within the required service level.

Project Tracking & Reporting

• Maintain a centralized tracker covering applicability decisions, document status, gaps, actions, accountable owners, target dates, dependencies, evidence, overdue items, risks, and escalation matters.
• Prepare and submit weekly project status reports and updated trackers on the agreed reporting day.
• Prepare monthly management summaries and periodic business review materials with clear visibility of progress, blockers, decisions, risks, and upcoming milestones.
• Maintain meeting minutes, action records, decision logs, and documented changes to priorities.

Quality Assurance & Records Management

• Perform completeness and consistency checks on assigned project outputs and ensure correct use of approved templates.
• Maintain version control, supporting references, decision logs, and traceability to Group requirements.
• Organize working and final approved artefacts and supporting evidence in the Customer-designated repository using approved collaboration, storage, and communication channels.

Knowledge Transfer & BAU Handover

• Develop process documentation, roles and responsibilities, training materials, handover materials, and the final transition plan.
• Conduct knowledge-transfer sessions to enable ongoing business-as-usual ownership by the Client.
• Prepare the final completion and handover report covering delivered scope, outstanding items, residual risks, ownership, target dates, escalation paths, and recommendations.
• Approved mobilization pack: validated baseline, detailed workplan, stakeholder map, governance cadence, templates, and document-control protocol.
• Controlled PSG master inventory and applicability matrix covering the agreed project scope across 17 business units.
• Completed applicability validation and documented disposition for agreed priority PSGs and EWS documents.
• Gap-assessment outputs and localized/adopted PSG artefacts for items assigned under the approved workplan, including the priority policies identified for localization or adoption.
• Consolidated action, issue, dependency, decision, and evidence tracker with accountable owners and target dates.
• Weekly project status report and updated tracker; monthly management summary and periodic business review materials.
• Stakeholder workshops, working sessions, and documented minutes or decision records as required by the workplan.
• Quality-assurance review of deliverables for completeness, consistency, traceability, and correct use of approved templates.
• Organized repository index and complete set of working and final project artefacts, subject to Client access controls.
• Business-as-usual process guide, roles and responsibilities, training materials, and knowledge-transfer sessions.
• Final completion and handover report showing delivered scope, outstanding items, residual risks, ownership, target dates, and recommendations.

Key Performance Expectations

• Submit the detailed workplan within five (5) business days from project commencement, unless otherwise agreed.
• Assess 100% of items assigned in the approved workplan, with rationale and supporting references documented.
• Ensure 100% of assigned project items have owners and agreed milestones.
• Submit draft PSG artefacts according to approved milestones and within ten (10) business days after receipt of complete inputs, unless a different complexity-based timeline is agreed.
• Achieve at least 95% on-time submission of assigned assessment and documentation outputs and use approved templates and version control for all relevant deliverables.
• Address consolidated customer comments within five (5) business days, or within an agreed revised period for material changes.
• Submit 100% of required weekly status reports and monthly management summaries on time and keep status data complete and current.
• Escalate critical blockers, confidentiality or security concerns, and risks to committed milestones within one (1) business day of identification.
• Update the project tracker before each weekly review and record meeting minutes and decisions within two (2) business days.
• Target at least 90% of prioritized items routed for governance review by project closure, subject to documented dependencies.
• Complete the repository, process guide, knowledge transfer, and final handover pack within the final five (5) business days of the engagement.
• Ensure all residual actions are assigned to business-as-usual owners with target dates and escalation paths at handover.

Candidate Profile

• Mid-level project management experience supporting structured, cross-functional initiatives.
• Strong capability in workplan development, milestone tracking, dependency management, issue escalation, stakeholder coordination, and status reporting.
• Strong documentation and business-writing skills, with the ability to produce decision-ready and auditable project materials.
• Ability to facilitate workshops, working sessions, review cycles, and governance follow-ups across multiple business functions.
• Strong analytical and organizational skills, with high attention to detail in maintaining inventories, trackers, evidence, decision logs, and version-controlled documentation.
• Ability to manage confidential information and comply with information-security, data-privacy, and Customer-mandated requirements.
• Experience in risk, compliance, governance, policy management, audit, healthcare, insurance, financial services, or another regulated environment is advantageous.