Project Coordinator (Construction)

Hyre; Mexico; On-site; MXN 715,000 - 1,021,000; Full time

Benefits offered by this job

Performance-based raises

5 days off annually (paid or unpaid)

Annual cost-of-living adjustments at 1

Career growth opportunities

Job summary

Hyre is seeking a highly organized Remote Project Coordinator to support the domestic Project Management team.

You will oversee administrative, documentation, and scheduling lifecycles of assigned projects, working with domestic PMs to ensure on-time, on-budget delivery from initiation to closeout.

Qualifications

• Bachelor’s degree in a related field is preferred.
• 3–5 years of project coordination/administration experience in construction or related industry.
• Knowledge of construction documentation, contracts and compliance.

Responsibilities

• Review project documents and secure permits, insurance certificates, and bonds.
• Attend virtual meetings, take notes, draft agendas, and distribute packets.
• Assist in creating project plans and weekly scheduling updates in PM software.
• Coordinate material orders, verify quotes against budgets, and track costs.
• Generate change orders and RFIs within 48 hours; compile weekly progress reports.
• Prepare project closeout documents and warranty payments for accounting.

Skills

Problem-solving

Analytical skills

Multi-project management

Integrity & accountability

Professionalism

Education

Bachelor's degree in Business Administration/Construction Management/Project Management or related field

Tools

Google Workspace

Microsoft Office

Buildertrend

Project management software

Job description

Role Overview

We are seeking a highly organized Remote Project Coordinator to support the domestic Project Management team. by overseeing the administrative, documentation, and scheduling lifecycle of assigned projects. In this fully remote role, you will work closely with domestic Project Managers to ensure objectives are met on time, within budget, and to required standards. While domestic PMs handle on-site inspections and high-level approvals, you will seamlessly handle the crucial background coordination from project initiation to closeout.

Key Responsibilities

• Project Documentation & Compliance: Review project documentation within 48 hours of sale to outline scope. Coordinate the administrative process of securing permits, insurance certificates, and bonds. Verify that all safety plans, hazard assessments, and sub-contract agreements are documented and filed before the project begins.

• Meeting & Administrative Support: Attend virtual pre-bid and project meetings to take notes. Draft agendas for Pre-Construction meetings and prepare/digitally distribute comprehensive Job Foreman Packets.

• Planning & Scheduling: Assist the domestic team in creating a project plan and schedule at least one week before the project starts. Update project schedules weekly within the project management software.

• Material & Cost Tracking: Coordinate material orders digitally and verify supplier quotes against budgets. Draft initial Site Staging Plans and Material Delivery Schedules. Review job costs, invoices, and budgets to assist the domestic PM in financial tracking.

• Reporting & Communication: Generate and submit change orders and RFIs within 48 hours of notice. Track project progress by compiling weekly reports on hours, materials, and customer issues. Draft prompt communications for customers and general contractors to address issues within 24 hours.

• Project Closeout: Report project completion status to the Accounting department one week before the billing date. Compile Post-Job Evaluation data for management review, and ensure timely digital submission of all Project Closeout documents and warranty payments.

Requirements & Qualifications

• Education: Bachelor’s degree in Business Administration, Construction Management, Project Management, or a related field is preferred.

• Experience: 3–5 years of experience in project coordination, administration, or the construction/trade industry, with strong familiarity in construction terminology and standard project lifecycles.

• Industry Knowledge: In-depth administrative knowledge of general construction documentation, contracts, and compliance. Proven ability to read and interpret architectural plans and specifications.

• Technical Proficiency: High proficiency in Google Workspace, Microsoft Office, Buildertrend, and Project Management Software.

• Core Skills: Strong problem-solving and analytical skills, with the ability to manage multiple projects concurrently and meet strict deadlines. Must demonstrate core values of integrity, accountability, and professionalism.

• Communication Skills: Excellent written and verbal English communication skills.

• Remote Infrastructure: Must have a dedicated, professional workspace equipped with a reliable, high-speed internet connection.

Schedule & Work Arrangement

• Employment Type: Full-time position.

• Days: Monday through Friday.

• Working Hours: US Business Hours (Central Time).

• Location: Fully Remote.

Benefits of Working for Hyre

• Performance-based raises.

• Minimum 5 days off annually (paid or unpaid based on client terms)

• Annual cost-of-living adjustments at your one-year anniversary.

• Opportunities for continuous career growth.